Lessee

(Mandatory)

Enter or change the Lessee number. Use Client Search (...) to search existing lessees. Before it is booked, an application may be changed from one lessee to another.

Identifying information about the active application which shows on the screen header will not reflect a changed lessee number and name immediately. The new lessee will appear the next time the application is selected from the work schedule or as a single application.

Application

(Read-Only)

Enter the application number. If application/lease numbers are automatically assigned, the number is defaulted the first time the application is saved. A user may change it to one which does not already exist as an application or lease number. Perform a Client Search for a list of existing application numbers.

Refer to the Miscellaneous Customizations option of the Custom General update [U0712] for more information on the LEASE/APPLICATION NUMBERING METHOD.

Refer to the Security update [U0706] for more information on the privilege to OVERRIDE AUTO-ASSGND APP/LSE NUMS.
This field is accessible only when initially adding an application.

Portfolio

(Mandatory)

Enter the portfolio number for this application, or click to select from list.

Company

(Mandatory)

Enter the company number for this application, or click to select from list.

Region

(Mandatory)

Enter the region identifier, or click to select from the list.

Office

(Mandatory)

Enter the office identifier for this application, or clickto select from list.

Customer

(Read-Only)

Once a lessee is associated with the application, its customer number, if any, is displayed. It cannot be changed except by changing the lessee on the application or changing the customer of the lessee using the Customer update [U0205].

For more information on the relationship between lessee and customer, refer to LeasePak Key Structure.

Group

(Conditional)

If a Customer number appears in the previous field, a group may be entered. Use Help for a list of valid groups for the customer. Groups are established with the Group [U0209] update. They are used in conjunction with a lessee and customer to bring related leases together for billing purposes.

Entry Date

(Mandatory)

LeasePak displays the date this application was first saved in MM/DD/YY or DD/MM/YY format, depending on the Date Format Preference field in Security [U0706]. On a new application, the default value is the current date. This date may be significant for work schedules and for several applications reports, such as Turnaround Timing [R0503]. A user may change ENTRY DATE and TIME only if given the privilege to do so on the Application User Profile [U0831]. It can be changed to any past date and time, not to the future.

Entry Time

(Mandatory)

LeasePak displays the time this application was first saved, depending on the Date Format Preference field in Security [U0706]. On a new application, the default value is the current time. The format for entering times is:

• HH:MMxx where HH = hours (01-12)
• MM = minutes (00-59)
• xx = "am", "AM", "pm", or "PM"
• HH:MM:SS where HH = hours (12 hour clock)
• MM= minutes
• SS = seconds

Status

(Read-Only)

The current status of the application displays. To change status, use the Status Change option from the Application menu. New applications are initially in the status specified on the Application User Profile as the NEW APPLICATION STATUS.

Default App

(Read-Only)

If an existing application was chosen as the default on the first screen of New Application, its number appears here. It cannot be changed.

Description

(Optional)

Enter a general description of the lease. This field is informational only.

Broker

(Optional)

Enter a broker number for the application, if any. To see a list of valid brokers, use Help to perform a client search. If the client search is successful, the number will be returned to the BROKR field. Brokers are established with the Broker update [U0219].

A warning is given if the broker entered has an activity status of Inactive, Pending, Terminated, or Rejected. Applications with an Inactive, Terminated, or Rejected broker activity status may not be approved or booked, while those with a Pending status may be approved but not booked. Refer to the ACTIVITY STAT field of the Broker update [U0219] for more information.

Broker Contact

(Conditional)

Enter the name of the contact person in the broker's organization. If a broker number is entered, this field is defaulted with the broker's contact name, but may be changed. Brokers and their contacts are established with the Broker update [U0219].

Note that this field can also be used for a second vendor contact. As this field and the VENDOR CONTACT field are informational only, they can be used for other purposes, e.g. BROKER CONTACT: 2nd vendor - John Smith.

Broker Phone

(Conditional)

Enter the phone number of the broker contact. If a broker number is entered, this field is defaulted with the broker's phone number, but may be changed. Brokers and their phone numbers are established with the Broker update [U0219]. This field is informational only.

Vendor

(Mandatory)

Enter the vendor number for the application, if any. To see a list of valid vendors, use Help to perform a client search. If the client search is successful, the number is returned to the Vendor field. Vendors are defined with the Vendor [U0201] update.

A warning is given if the vendor entered has an activity status of Inactive, Pending, Terminated, or Rejected. Applications with an Inactive, Terminated, or Rejected vendor activity status may not be approved or booked, while those with a Pending status may be approved but not booked. Refer to the ACTIVITY STATUS field of the Vendor update [U0201] for more information.

Recourse

(Optional)

Enter the recourse type code for the vendor. This field is informational only. Use Help for a list of valid recourse types. Recourse (REC code category) types may be established using the Custom Code update [U0722]

Vendor Contact

(Conditional)

Enter the name of the contact person in the vendor's organization. If a vendor number is entered, this field is defaulted with the vendor's first contact name, but may be changed. Vendors and their contacts are established with the Vendor [U0201] update.

Vendor Phone

(Conditional)

Enter the phone number of the vendor contact. If a vendor number is entered, this field is defaulted with the vendor's phone number, but may be changed. Vendors and their phone numbers are established with the Vendor update [U0201].

Investor

(Optional)

Enter the investor number for the application, if any. To see a list of valid investors, use Help to perform a client search. If the client search is successful, the number is returned to this field. Investors are established with the Investor update [U0216].

A warning is given if the investor entered has an activity status of Inactive, Pending, Terminated, or Rejected. Applications with an Inactive, Terminated, or Rejected investor activity status may not be approved or booked, while those with a Pending status may be approved but not booked. Refer to the ACTIVITY STATUS field of the Investor update [U0216] for more information.

If the investor is participating in the income of the lease, the investor number must be entered. However, an investor number may be entered regardless of participation. This investor number is used by the Investor Income Participation report [R0701].

An investor may be entered for operating leases for informational purposes only. Investors may not participate in operating leases.

Investor income participation should not be entered if the lease has a payment schedule of variable amounts. The schedule may have skip payments and/or multiple advance payments, but the payment amount must be the same throughout the lease term.

Co-Lessee

(Optional)

A business or individual must be set up as a lessee on the Lessee update [U0203] before it can be attached to an application as a CO-lessee

To add a CO-lessee, either enter the number of the CO-lessee or use Help to perform a client search of existing lessees. Select the lessee(s) to be attached to this application, one at a time. When a lessee is selected, first its Lessee number appears in the CO-LESSEE field. Click on Attach CO-Lessee and in the Other Relationships box the Relationship of CO-lessee, the Lessee number, and the Short Name appear.

To delete a CO-lessee, select it from the Other Relationships box and click Drop Relationship.

To change information about a CO-lessee, use the Lessee update [U0203].

Guarantor

(Optional)

A business or individual must be set up as on the Guarantor update [U0217] before it can be attached to an application as a guarantor.

To add a guarantor, either enter the number of the guarantor or use Help to perform a client search. Select the guarantor(s) to be attached to this application, one at a time. When a guarantor is selected, first its number appears in the GUARANTOR field. Click on Attach Guarantor and in the Other Relationships box the Relationship of Guarantor, the Guarantor number, and the Short Name appear.

To delete a guarantor, select it from the Other Relationships box and click Drop Relationship.

To change information about a guarantor, use the Guarantor update [U0217].

User Defined Client

(Optional)

A user defined client must be set up as u0229 User Defined Client before it can be attached to an application as a guarantor.

To add a user defined client , either enter the number of the user defined client or use Help to perform a client search. Select the UDC(s) to be attached to this application, one at a time. When a UDC is selected, first its number appears in the user defined client field. Click on Attach user defined client and in the Other Relationships box the Relationship of user defined client, the user defined client number, and the Short Name appear.

To delete a UDC, select it from the Other Relationships box and click Drop Relationship.

To change information about a UDC, use the User Defined Client update [U0229]. For more information on clients and relationships, refer to LeasePak Key Structure.

User Defined Fields/Tables

(Conditional)

If these buttons are active, when they are clicked windows appear for entry of customized information. The format of the windows varies, depending on how they are defined. A company using LeasePak may purchase the User- Defined Fields/Tables module to be able to track data not captured in the LeasePak base system nor the Application Tracking module. Fields or tables for entry of that custom data are defined for each portfolio on the User- Defined Fields/Tables option of the Portfolio update.

Application Number

(Read-Only)

The application number is displayed.

Short Name

(Read-Only)

The Short Name of the application's lessee is displayed.

UDF Table Column Name

(Mandatory)

Column names are defined through the User- Defined Fields/Tables option of the Portfolio update.

Column Values

(Optional)

These are the values to be entered under the particular column for this application.

Term (months)

(Mandatory)

Enter the total term of the lease in months.

For month-to-month operating leases with an accrual method of AOPM or ROPM, no term should be entered. These month-to-month leases are established by entering 999 in the last payment schedule line.

For leases which are not month-to-month operating, the lease term must meet any minimum and maximum term limits established in the Portfolio update [U0212].

Accrual/Billing Cycle

Enter the accrual/billing cycle value or use the dropdown to list the available options. This field determines whether the lease will accrue on a Bi-Weekly, Monthly, Semi-Monthly, or Weekly basis. The selected option of this field affects the number of accrual/billing cycles,(in conjunction with the term value in months), along with the type of payment frequencies allowed. The default value is M-Monthly. The frequency column of the payment schedule lists the codes depending on the selected value of the accrual/billing cycle for a particular contract. Listed below are the valid accrual/billing cycle values:

• M - Monthly
• S - Semi-Monthly
• B - Bi-Weekly
• W - Weekly

Alternate Accrual/Billing Cycles: For details of non-monthly accrual/billing cycle, refer to the Alternate Accrual/Billing Cycles overview document.

# Accrual/Billing Cycle(s)

(Display-Only)

The number of accrual/billing cycles defined for the contract will be displayed. The number of accrual/billing cycles shows the calculated number of payments in the payment schedule based on the Accrual/Billing Cycle(s) field. This field is read-only.

Calculated number of payments in payment schedule = Term (months) / 12 * Number of periods in a year

For Example: Monthly (Term) = 36 months

Accrual/Billing Cycle Value	Periods per year	Formula	# Accrual/Billing Cycle(s) Value
M - Monthly	12	36 / 12 * 12 = 36	36 monthly periods/payments
S - Semi-Monthly	24	36 / 12 * 24 = 72	72 semi-monthly periods/payments
B - Bi-Weekly	26	36 / 12 * 26 = 78	78 bi-weekly periods/payments
W - Weekly	52	36 / 12 * 52 = 156	156 weekly periods/payments

Payment Due Day

(Mandatory)

Enter the day on which the lease payments are due. The day must be a valid payment due day, as specified through the Predefined Cycles Customization option of the Portfolio update [U0212]. It should match the day portion entered for COMMENCEMENT DATE, unless the actual due day is not a valid day for the commencement month. For example, assume payments are due on the 31st, or last day, of the month and the commencement month is April. The COMMENCEMENT DATE is entered as 04/30/96 because it must be a valid date. PAYMENT DUE DAY should be 31 to indicate that payments are due on the last day of the month, not 30.

Estimated Term (months)

(Conditional)

Enter the estimated term of the lease in months. This field is used to allocate initial direct costs over an estimated period of time for month-to-month operating leases.

Open or Closed Ended

(Mandatory)

Select Open Ended from the pull-down list if the lease will be open-ended (i.e., no fixed term). Otherwise select Closed Ended. This field is informational only.

Business or Personal

(Mandatory)

Select Business from the pull-down list for a business lease or Personal for a personal lease. This field may be used to define the use of the equipment being leased and is informational only.

Contract Date

(Mandatory)

Enter the date (MM/DD/YYYY format) of the contract.

CONTRACT DATE is also used by the Payment Reschedule update [U0104] to make annual lease payment adjustments (adjustment method of CPI).

With the JULE Fund 1994, when the LEASE DATE AFFECTS YIELD parameter is set to Y on the New Lease Customization option of the Portfolio update [U0212], CONTRACT DATE is the date on which the first period's accrual begins for level yield leases billed monthly in arrears (accrual method RAPR, frequency monthly) and for IBL's with principal and interest accrual billed monthly in arrears (RAXx).

Commencement Date

(Mandatory)

Enter the commencement date (MM/DD/YYYY format) of the lease. The lease maturity date is calculated from the COMMENCEMENT DATE and the lease term. The maximum number of days from the CONTRACT DATE may be specified in the New Lease option of the Portfolio update [U0212] as a limit on COMMENCEMENT DATE. For example, a limit may be established which requires that the COMMENCEMENT DATE be no more than 10 days after the CONTRACT DATE.

If a COMMENCEMENT DATE in the future is entered, the lease is regarded as pre-booked. In this case, when the application is booked, the lease account is set up and a receivable is recorded, but no invoice is produced until one month before the COMMENCEMENT DATE.

Disbursement Date

(Mandatory)

Enter the date (MM/DD/YYYY format) accounts payable were or will be disbursed for the lease. The maximum number of days before and after the current date may be specified in the New Lease option of the Portfolio update [U0212] as limits on DISBURSEMENT DATE. For example, limits may be established which require that all disbursement dates be no more than 10 days before nor no more than 30 days after the current date. The DISBURSEMENT DATE on the Disburse Check screen displayed when a lease is booked is defaulted to the date entered here.

Contract End Date

(Conditional)

Shows and sets the contract end date for Interest Bearing Loans (IBLs). For non-IBLs, this field should be blank. LeasePak will report an error when running Book Requirements if this field is not blank for a non-IBL.

This field is applicable for Interest Bearing Loans (IBLs) and allows the specification of a contract end date other than the maturity date. For example, this may be the case when an early principal pay down may result in the ending of the IBL contract earlier than expected.

The date must be a date on or between :

(1) the accrued-to date minus one month plus one day
(2) the accrued-to date plus one month minus one day.

For example, consider a contract with the following settings:

Accrual method: AAXE
Commencement Date: 1/1/2006
Term: 12
Payment Schedule: 12 monthly payments
Maturity Date: 1/1/2007
Last Accrued-To Date: 12/1/2006

The Contract End Date for this contract can be on or between 11/2/2006 and 12/31/2006.

Similarly, for a contract with the following parameters:

Accrual method: RAXE Commencement Date: 1/1/2006 Term: 12
Payment Schedule: 12 monthly payments
Maturity Date: 1/1/2007
Last Accrued-To Date: 1/1/2007

The Contract End Date can be on or between 12/2/2006 and 1/31/2007.

LeasePak validates the the Contract End Date while running Book Requirements. Hence, LeasePak will not prompt any warning or error message related to this date when saving the application.

If the Portfolio [U0212] - Miscellaneous Customizations option, Prorate Inc IDC/IDR (Y/N) is selected, this field will be unavailable.

Maturity Date

(Read-Only)

The maturity date (MM/DD/YYYY format) of the lease is displayed. This date is calculated from COMMENCEMENT DATE and lease term.

Rate Plan

(Conditional)

Enter a rate plan code for the application, if any applies. Rate plans may be used to default and/or verify some lease terms. Use to access the Rate Plan Selection screen.

This screen appears when Help is used from the RATE PLAN field of Tab 3. Terms of available rate plans are displayed and one may be selected for the application, if desired.

If a vendor is tied to the application and a rate plan group is tied to the vendor, all rate plans from the rate plan group are displayed. Otherwise, all rate plans are displayed. Rate plans are entered with the Application Rate Plan update [U0816]. Rate plans are grouped with the Application Rate Plan Group update [U0817]. Rate plan groups are tied to vendors with the Vendor update [U0201] field RATE PLAN GROUP. Vendors are tied to applications by entering the Vendor code on Tab 1 [U0801].

Only rate plans valid for the current date (as determined by the START DATE and END DATE fields of the rate plan) are displayed.

Code

(Display)

Shows the rate plan code .

Description

(Display)

Shows the rate plan description.

ACQ MIN / ACQ MAX

(Display)

Shows the minimum and maximum acquisition cost in dollars for the rate plan.

Term

(Display)

The minimum:maximum term in months for the rate plan are displayed.

ADV B

(Display)

Shows the number of advance payments due at the beginning of the term for leases in the rate plan.

ADV E

(Display)

Shows the number of advanced payments due at the end of the term for leases in the rate plan.

PurOpt

(Display)

Shows the purchase option code.

MKT

(Display)

Shows the market code for the rate plan.

ACCT

(Display)

Shows the account code for the rate plan.

Market Code

(Optional)

Use Help for a list of valid codes. This field is informational only. These codes are established with the Custom Code update [U0722].

Account Code

(Optional)

Use Help for a list of valid codes. This field is informational only. These codes are established with the Custom Code update [U0722].

Payment Amount

(Read-Only)

Enter the amount of each regular payment. If irregular payment schedules are desired, consisting of skip payments, step payments, or multiple advance payments not at the start or end of the lease, leave this field blank.

If asset yields are calculated (refer to the CALCULATE ASSET YIELD (Y/ N) field in the New Lease option of the Portfolio update [U0212]), this amount must equal the sum of the payment amounts of each main asset tied to the application when the application is booked. Main assets are those assets with no associated asset and an asset payment amount.

This field will be available only when the Payment Schedule is blank. After the Payment Schedule has been populated, any and all changes to the Payment Schedule should be made in tab 8. All changes will automatically be carried over.

Payment Frequency

(Mandatory)

Select one of the option from dropdown menu of frequency code of the payments. Use Help for a list of valid codes. The list of codes vary according to the selected Accrual/Billing Cycle(s) field. If irregular payment schedules are desired, consisting of skip payments, step payments, or multiple advance payments not at the start or end of the lease, do not enter AMOUNT and FREQUENCY on this tab.

This field may be defaulted if a rate plan is entered. Refer to the RATE PLAN field for more information.

Note: This field will be available only when the Payment Schedule is blank. After the Payment Schedule has been populated, any and all changes to the Payment Schedule should be made in tab 8. All changes will automatically be carried over.

Advanced Pmts Begin

(Conditional)

Enter the number of rental payments due at the beginning of the term and received in advance. The number of rental payments due at the end of the term which are received in advance may be entered in the ADVANCED PMTS END field. For example, if the first payment and last 2 payments are due in advance, enter 1 in this field and 2 in ADVANCED PMTS END.

Advanced Pmts End

(Conditional)

Enter the number of rental payments due at the end of the term which are received in advance.

Compensation Amount

(Optional)

This field is informational only and does not create a payable for commission fees. This field may be defaulted if a rate plan is entered. Refer to the RATE PLAN field for more information.

Entity Code

(Optional)

This field is intended for municipal leasing use. Enter the department or agency within the municipality using the asset (e.g., hospital, police, city, etc.). However, this code is customizable (refer to the Custom Code update [U0722]) and informational only, so it could be used for other purposes if desired. Use help for a list of valid entity codes.

Acct. Type

(Optional)

Enter the Account Type for the application. This field is informational only.

Acquisition Cost

(Mandatory)

Enter the total acquisition cost. This should be the net of any trade-in value. If assets do not yet exist for the application, the acquisition cost can be an approximate cost of the assets. However, when the application is booked, the amount in this field must equal the total cost of the assets tied to the application. When Book Requirements are run, LeasePak verifies that the sum of the acquisition costs of assets attached to the application are equal to its specified acquisition cost . If the acquisition costs do not match, LeasePak notifies about it with a warning message.

For operating leases, the amount in this field must instead equal the total inventoried value of the assets tied to the application at booking.

Other Charges

(Optional)

Enter other estimated charges. When the application is booked, the amount in this field must equal the total other charges of assets tied to the application. OTHER CHARGES are not included in accounts payable for the asset. These charges are also not included in the tax basis of the asset; that is, OTHER CHARGES are neither depreciated nor included in ITC calculations.

Residual %

(Mandatory)

Enter the percentage of the total acquisition cost which represents the estimated market value of the assets at lease termination. RESIDUAL AMOUNT or RESIDUAL % may be entered, but not both. If RESIDUAL AMOUNT is entered, RESIDUAL % is calculated and displayed. If RESIDUAL % is entered, RESIDUAL AMOUNT is calculated and displayed. Refer to the RESIDUAL AMOUNT field description below for formulas used in calculations.

When the Rate Plan is entered and the Residual Percentage value for the term is defined in the Application Rate Plan [U0816] update, the residual percentage will default. This value may not be modified regardless of the 'Override Rate Plan' switch in Application User Profile [U0831]. LeasePak will display an error message: "Residual Percentage does not match the Rate Plan", during Status Transfer and will not allow the application to book.

Residual Amount

(Conditional)

Enter the residual amount (total estimated market value of the assets at the end of the lease). When the application is booked, this amount must equal the total residual for the assets tied to the application. A portion of this residual may be guaranteed by the lessee. This guaranteed amount is entered in the GUARANTEED RESIDUAL field.

Only RESIDUAL AMOUNT or RESIDUAL % may be entered, but not both. If RESIDUAL AMOUNT is entered, RESIDUAL % is calculated and displayed using the following formula:

RESIDUAL % = (RESIDUAL AMT / ACQUIS COST) x 100

If RESIDUAL % is entered, RESIDUAL AMOUNT is calculated and displayed using the following formula:

RESIDUAL AMT = ACQUIS COST * (RESIDUAL% / 100)

LeasePak allows operating type assets to be booked with RESIDUAL that exceeds the ACQUISITION COST.

Guaranteed Residual

(Optional)

Enter the portion of the RESIDUAL AMOUNT that is guaranteed by the lessee. The guaranteed residual may not be greater than RESIDUAL AMOUNT. The guaranteed residual is included in the Contract Receivable General Ledger account (minimum lease payments receivable).

For example, given a lease with the following information:

36 MONTHLY PAYMENTS OF $300.00
RESIDUAL VALUE = $1,000.00, OF WHICH $800.00 IS GUARANTEED

The contract receivable is calculated as (36 times $300.00) plus $800.00, or $11,600.00, and would be stored in the Contract Receivable General Ledger account. The amount in the Unguaranteed Residual General Ledger account is $200.00.

Upfront Sales Tax

(Optional)

Enter the amount of sales tax for assets associated with the lease. When the application is booked, the amount in this field must equal the total of the up-front sales tax of the assets tied to the application and cannot be greater than the original acquisition cost. The tax may either be financed or paid at lease commencement.

Upfront Tax Code

(Optional)

Valid codes are:

 

• FINANCED Upfront sales tax is to be capitalized (i.e., added to the cost of the lease and financed by the lessor).
  
  
• PAID AT COMMENCEMENT Upfront sales tax is receivable at lease commencement and will be paid by the lessee.
  

When the application is booked, this field is required if upfront sales tax is entered. This field is informational only.

Product Type Code

(Optional)

Use Help for a list of valid codes. These optional codes may be established using Custom Codes update [U0722].

Bad Dept%

(Optional)

Enter the percentage of the contract receivable to be considered as bad debt expense. If a vendor is entered on Tab 1, bad debt percentage defaults from that vendor's file. The calculated bad debt expense may be a part of initial direct costs. Refer to the Initial Direct Cost/Revenue document for more information on the calculation of initial direct costs/revenue.

Transfer Price Rate

(Optional)

A value will default here when a valid code is entered in PRODUCT TYPE CODE. The Transfer Price Rate table (RFU file) will be searched based on the lease date, term and product type. The Transfer Price Rate table is maintained by update [U0723].

The following criteria are used to select a default rate from the Transfer Price Rate table:

• There must be at least one entry that has a matching Product Type code and an effective date that is on or before the Lease Date. If no entries can be found that meet these criteria, the default rate is set to zero.
  
  
• Of the table's entries that match the lease's Product Type code, the one with the term which is equal to or greater than the lease term will be chosen. If the lease term is greater than the largest table term, then the rate for the longest term will be chosen.
  
  

Transfer price rate must be filled in if Product Type code is entered.

Optional Residual%

(Optional)

You can use this field in calculations for the asset payoff information in the Lease Summary [F5] screen. Although LeasePak stores the Optional Residual amount, it does not store the percentage. The amount does not affect actual payoffs or accounting, and LeasePak calculates the asset payoff amounts in the Lease Summary screen for display only. Changing the Optional Residual Percentage re-calculates the Optional Residual Amount.

Optional Residual Amount

(Optional)

You can use this field in calculations for the asset payoff information in the Lease Summary [F5] screen. Although LeasePak stores the Optional Residual amount, the amount does not affect actual payoffs or accounting, and LeasePak calculates the asset payoff amounts in the Lease Summary screen for display only. Changing the Optional Residual Amount re-calculates the Optional Residual Percentage.

Non-commission Amount

(Optional)

LeasePak stores the dollar amount entered in this field asnon_comm_din both the RAP and, after the application is booked, RLS tables. This field works in conjunction with an external Microsoft Access program for calculating salesperson commissions. Contact your NetSol representative for more information.

Revolving Credit Limit

(Optional)

Enter the revolving credit limit for the lessee. Revolving credit allows the lessee the option draw down from the amount entered.

Revolving Credit Line Fee %

(Optional)

Enter the annual credit line percentage for the lease. The rate entered will be calculate monthly on the due date by a stand-alone program.

A line fee of X% is calculated on the credit limit and is charged each month on the due date. The line fee calculation will be based on the accrual method entered.

Highest Credit Limit for the month *Annual Line Fee%* 1/12

When the first drawdown occurs the line fee will be calculated one month after the commencement and every month thereafter. At termination, all outstanding principal and interest will be repaid. An assessment may be manually charged.

Once the lease has been booked, the user may view the Revolving Credit information for the lease on the Lease Inquiry [R0905] report under the Terms of Lease section.

Dealer Received Payments

(Conditional)

Indicates the amount the dealer received towards future payments. Any overage will also include advance payments.

• If the dealer received funds are more than the total advance payments:
  1. If the advance payment amounts to $300 and dealer receivable funds are $500 then LeasePak processes it regardless of the Client Receives Advance (R/I/A) option setting in Portfolio - New Lease Customizations [U0212], the overage amount will go to suspense if no unpaid invoices exist. If they do, the overage will apply to the next invoice.
  2. With the Dealer Payment Principal Write Down option selected, LeasePak applies overage to the principal exactly as it would in Batch Payments with Principal Write-Down.
• If dealer received funds are less than the advance payments:
  
  • If the advance payment is $800 and the dealer receivable is $500, then $500 will be deducted from the dealer receivables and $300 will be recorded as received (R) or invoiced (I).

The reduced funding to the vendor due to application of this fee will reflect in Cashier's Check Listing [R0205] report and Cashier's Check Disbursal [U0117].

Dealer Received Payments Bank Code

(Conditional)

Shows and sets the bank account code for the dealer payments. If the user leaves the field blank, which is also its default state, LeasePak will use the default bank code 125 for the payment entries.

Dealer Payment Principle Write Down

(Conditional)

Sets whether to apply any overage in dealer payments for principle write down. With the check box selected, LeasePak will apply any overage to write down the principal amount.

Salesperson

(Optional)

Enter the code of the salesperson(s) responsible for the application. Use Help for a list of valid codes established with the Salesperson Name update [U0702]. A maximum of 10 salespersons may be entered.

Dollar %

(Optional)

Enter for each salesperson the percentage of the total commission dollars to be used when calculating commissions for that salesperson. This field is reported on the Salesperson Commission report [R0204] and may also be used for custom commission calculations.

If entered, the total of all DOLLAR% entries must equal 100%.

Volume %

(Optional)

Salespersons sometimes are awarded both commission dollars and volume credit. On an individual application, a salesperson may earn a higher percentage of dollars than of volume, or vice versa. Enter the percentage of the volume credit split to be used when calculating compensation for the salesperson. This field is informational only, and may be used for custom commission calculations. Note: The total of all VOLUME% entries may exceed 100%.

Note: The total of all VOLUME% entries may exceed 100%.

Form Code

(Mandatory)

Use Help for a list of valid form codes. These codes are established with the Lease Form table [U0721].

The late charge method on the lease form is the default for the LATE CHARGE CODE.

If the JULE Fund 1994 is purchased, the form code determines whether invoices for the lease will be produced in advance, before they accrue and before the receivable is reflected on the G/L.

Also, the number of grace days on the lease form is the default for GRACE PERIOD if the LATE CHARGE CODE is GFxx.

Late Charge Code

(Mandatory)

The code defaults based on the FORM CODE entered. Change it, if necessary. Use Help for valid codes.

Late Charge Index

(Mandatory)

This index is applicable only if LATE CHARGE CODE is GFLx (i.e., if the late charge is calculated using a floating rate). Enter the code for the floating rate index to use to calculate late charges. Indexes are established with the Financial Institution Name update [U0708]. Daily base rates for each floating rate index are entered with the Base Rates update [U0705].

Delinquency Watch

(Mandatory)

This code indicates the number of days to wait before reporting the lease as delinquent. This field is not used if GRACE PERIOD is used instead to determine whether to report a lease as delinquent (see the Note below). Use Help for a list of valid codes.

Grace Period

(Mandatory)

This field indicates the number of days payment on a lease may be delinquent before late charges are assessed. Also, if GRACE PERIOD is used instead of DELINQUENCY WATCH for reporting purposes (see the note below), GRACE PERIOD determines the number of days payments on a lease may be delinquent before it appears on any delinquency reports and/or collection screens. LeasePak defaults this field with either the grace period specified at the lease form level (if LATE CHARGE CODE is GFxx) or at the portfolio level (if LATE CHARGE CODE is not GFxx). This default value may be changed. You can enter a value of 0 to 999 days.

To determine whether DELINQUENCY WATCH or GRACE PERIOD is being used for reporting purposes, refer to the portfolio fields DELINQUENCY REPORT INTERACTIVE WATCH CODE OR GRACE PERIOD and DELINQUENCY REPORT END OF PERIOD WATCH CODE OR GRACE PERIOD.

Notes on specific late charge methods.For leases using 'GFT*' or 'GFL*' late charge methods, you must set grace days through the Lease Form [U0721]and override if needed at the application/lease level. For leases using late charge methods that assess only one late charge per invoice (such as 'PERC' and 'FIX'), LeasePak will assess the late charge only if both the following are true:

   1. Invoice due date + grace days < current accrued-to date
   2. Invoice due date + grace days >= current accrued-to date - one month

If the grace days are less than the accrual deferral days (specified at the portfolio level) and the invoice is paid in between these two dates, the late charges will be missed. LeasePak will assess the late charges according to the following equation:

Late charge applicable date = grace days + accrual deferral days

Purchase Opt Owner

(Optional)

This field is informational only. Use Help for a list of valid codes. These codes are established with the Custom Code update [U0722].

This field may be defaulted if a rate plan is entered. Refer to the RATE PLAN field for more information.

Purchase Opt Billing

(Optional)

These codes are established by the LeasePak system. They are meant to describe the lessee's option to purchase the leased equipment at end of term. The following are valid codes and their effects:

$1 Buyout
Defaults $1.00 into RESIDUAL AMT and into FIXED PRICE PURCHASE. Both these defaults may be changed, but cannot exceed $1.00.

10% Buyout
Defaults 10% into RESIDUAL%. Defaults 10% of the acquisition cost into FIXED PRICE PURCHASE. The RESIDUAL% default may not be changed, but the FIXED PRICE PURCHASE default may.

Fair Market Value
Defaults the FMV percentage matching the application TERM into RESIDUAL%. The FMV PERCENTAGE defaults are established with the Miscellaneous Customizations option of the Portfolio update [U0212]. The defaulted FMV percentage is multiplied by the acquisition cost and the result is used as a default in FIXED PRICE PURCHASE. Both these defaults may be changed.

Calculated Payoff
The purchase amount for the lease will be calculated according to the PAYOFF CALCULATION METHOD. A PAYOFF CALCULATION METHOD must be entered if this method is selected.

Percent of Original Cost
The payoff amount for the lease will be calculated as a percentage of the original cost. PERCENTAGE (ORIGINAL COST) must be entered if this method is selected.

Fixed Price
If this purchase option code is entered, a value is required in the FIXED PRICE PURCHASE field.

Payoff% of Blue Book
The payoff amount for the lease is the greater of the payoff amount as calculated according to the PAYOFF CALCULATION METHOD or a percentage of the blue book wholesale. This is used for vehicle leases.

None
No purchase option is available to the lessee for any leases written under this lease agreement.

Note: Selecting NONE is the same as leaving the purchase option field blank.

Whenever the purchase option code is changed, the defaults, if any, are applied again, overwriting any existing values.

Fixed Price Purchase

(Optional)

Enter the fixed price purchase amount, if any. This field should be used if the PURCHASE OPTION entered is $1 Buyout, 10% Buyout, Fair Market Value, or Fixed Price. It may not be greater than the original acquisition cost of the lease.

When the lease reaches maturity, this amount is the payoff figure. It becomes due on the maturity date. On leases billed in arrears, this amount will appear on the final invoice along with the final rent amount, due on the lease maturity date. On leases billed in advance, the final rent is due at the beginning of the final period. A separate invoice for the fixed price purchase amount will be produced, due on the maturity date.

Credit Quality

(Optional)

Enter the Credit Quality for the application. This field is informational only. Use Help for a list of valid Credit Quality code types. Credit Quality (CRDT. QUAL code category) types may be established using the Custom Code update [U0722].

Min Payment Amount

(Optional)

Enter the late charge Minimum Payment Amount for the application. This field is accessible when a non-pyramiding supported Late Charge Method is used, valid Late Charge Methods/Codes for Non-Pyramiding Late Charges are: FIX, PERC, PMAX, PMIN, PMNX. The Late Charge Code is defaulted from the Lease Form [U0721] entered, all valid late charge fields apply. The Minimum Payment Amount will display in the Lease Terms section of the Lease Inquiry [R0905] report.

When a late charge is to be pyramiding,do not enter a value in this field.

The security for this field can be modified in Application Field Security [U0814].

By entering a Minimum Payment Amount, LeasePak will assess and process a late charge for an invoice if any of the following scenarios take place:

• An invoice is delinquent and a late charge has not been assessed automatically through EOP on the previous invoice.
• An invoice is delinquent, a late charge was assessed the prior month, and from the date of the prior months late charge assessment; the customer has not paid at least the Full Payment Amount.

The calculation will depend on the new "Previous Late Charge" flag (prev_ltch_s) being set to "Y" in the RLS table. The default value of the flag is set to "N" at the time of booking.

• A late charge will be assessed when, the most current invoice is delinquent, taking into account the Grace Days and the Previous Late Charge flag is 'N".
• The most current invoice is delinquent, taking in account grace days, Prev Late Charge flag is "Y" and sum of payments minus sum of payment reversals since the date the last late charge was assessed,and until today date does not cover full payment amount. The full payment amount (i.e. "Base Payment Amount") will be entered at the contract level and stored in database.

In both cases, the Prev Late Charge flag will be set to "Y" and the date that EOP automatically assessed the late charge will be stored on the contract. If late charge is not charged Prev Late Charge flag will be set to "N" by the next accrual.

Due Day

Monthly Payment Amount

Invoice Due Date

Late Charge Assessment Date

Assess Late Charge (Y/N)

Payment Received

Payment Received Date

Next Invoice Date

Late Charge Assessment Date

Assess Late Charge (Y/N)

Next Invoice Date

Late Charge Assessment Date

Payment Received

Payment Received Date

Assess Late Charge (Y/N)

2

300.00

1/02/2002

1/13/2002

Y

300.00

1/20/2002

2/02/2002

2/13/2002

N

3/02/2002

3/13/2002

0.00

N/A

Y

2

300.00

1/02/2002

1/13/2002

Y

275.00

2/12/2002

2/02/2002

2/13/2002

Y

3/02/2002

3/13/2002

300.00

3/12/2002

N

2

300.00

1/02/2002

1/13/2002

Y

0.00

N/A

2/02/2002

2/13/2002

Y

3/02/2002

3/13/2002

275.00

3/05/2002

Y

2

300.00

1/02/2002

1/13/2002

Y

300.00

2/12/2002

2/02/2002

2/13/2002

N

3/02/2002

3/13/2002

250.00

3/01/2002

Y

2

300.00

1/02/2002

1/13/2002

Y

250.00

2/11/2002

2/02/2002

2/13/2002

Y

3/02/2002

3/13/2002

300.00

3/11/2002

N

2

300.00

1/02/2002

1/13/2002

Y

300.00

2/1/2002

2/02/2002

2/13/2002

N

3/02/2002

3/13/2002

250.00

3/08/2002

Y

Suppressed Late Charges are not supported by Non-pyramiding Late Charges.

Leases placed in Suspended Earnings [U0115] with "H" or "N" type status will have the "Prev Late Charge" flag set to "N".

The Assessment [U0105] update will not be supported for Non-pyramiding Late Charges.

METRO2 Code

(Optional)

Select the Metro2 format to use with the application. For more information, refer to Metro2 Setup [U0733].

Use Tax Exempt Code

(Mandatory)

Informational only. Provides additional information on why the application is exempt from Sales/Use Tax (if applicable). If the Lessee has this set, LeasePak defaults the code value from the Lessee. To change for the individual application, type the code or clickto select from the list. Type or select NONE to bypass. Other possible default values are:

• ELEC - Lessee has an exemption certificate
• ELDP - Lessee has a direct pay certificate

You can add additional values using the Custom Code [U0722] update, code category STX.EX.LSE.

Pool ID

(Optional)

This is an optional field. This filed is alphanumeric only. This filed will accept the 10 alphanumeric characters. This filed will be use to assign general ledger transactions to specific pools during the EOP U0459 general ledger pool update.

Preapaid Lease

(Optional)

Check or select the box if lease is a prepaid lease. A lease is a prepaid lease when the client makes a single payment for the full lease amount or otherwise prepays the entire lease.

Registration Fee

(Optional)

Enter the amount of registration fee, if any, received with the application. The name of this field may be customized to reflect another type of initial direct revenue. This field creates a receivable on LeasePak's G/L which appears on the lease's first invoice. Payment can be applied to a Registration Fee assessment via Payment processing [U0102].

Vendor Subsidy

(Optional)

Enter the amount of vendor subsidy, if any, received with the application. The name of this field may be customized to reflect another type of initial direct revenue. This field creates a receivable on LeasePak's G/L which does not appear on invoices. When payment is received, the receivable is satisfied with a General Ledger Adjustment [U0121] to credit Vendor Subsidy and debit cash.

Opening Commission

(Optional)

Enter the amount of opening commission, if any, received with the application. The name of this field may be customized to reflect another type of initial direct revenue. This field creates a receivable on LeasePak's G/L which appears on the lease's first invoice. Payment can be applied to an Opening Commission assessment via Payment processing [U0102].

Notary Fee

(Optional)

Enter the amount of notary fee to be paid to the broker on the new transaction, if any.

Notary Fee Pay To

(Optional)

Enter a valid Broker number to whom the notary fee will be paid.

Insurance Premium

(Optional)

Enter the amount of insurance premium to be paid to the broker on the new transaction, if any. Premium amount for the application should total the insurance premium amounts entered for all assets.

Insur Prem Pay To

(Optional)

Enter a valid Broker number to whom the insurance premium will be paid.

When the Vehicle Finance module is purchased, LeasePak allows additional IDC/IDR's to be tied to an application.

Insurance Risk Fee %

(Optional)

This field allows the ability to select an Insurance Risk Fee Percentage when the insurance policy is Full Coverage or Self Insured. The fee will be billed when the insurance policy for the asset (s) expires or 90 days after commencement. LeasePak will refer to the Insurance EXP DATE field for the date entered. Once the fee is charged, the assessment may be waived through Assessment Waiver [U0105] by entering the asset number. This field will be disabled if Accrual/Billing Cycle(s) field from Tab3: Terms/Rates is set to non-monthly accrual/billing cycle.

This enhancement directly effects the functionality of the Batch Assessment [U0418] module.

The percentage selected will be used to automatically calculate the amount billed based on the total acquisition cost of the asset(s) on the lease, if there are multiple assets on the lease, the percentage will be applied to the total acquisition cost of all the assets. The rate selected, is a monthly rate, therefore the Risk fee will be calculated as follows:

Monthly = Acquisition Cost x Rate
Quarterly = Acquisition Cost x Rate x 3
Semi-Annual = Acquisition Cost x Rate x 6
Annually = Acquisition Cost x Rate x 12

LeasePak will automatically assess the charges regardless of the number of days insurance coverage was missing, the full fee will be charged based on the monthly, quarterly, semi- annual, or annual payment frequency.

If the lease is backdated and an insurance risk fee percentage has been entered, LeasePak will not perform a 'catch- up' for the insurance risk fee.

When Insurance Risk Fee [U0428] is selected in the END OF PERIOD MODULES AND REPORTS screen, the module will run under Sequential updates [U0411]. When EOP processes are submitted for EOD, the Insurance Risk Fee will automatically be calculated on the lease. It will then be recorded to the G/L and appear on the following months invoice through another EOP with the Batch Assessment module on.

Additional fee percentages may be added and maintained through the Custom Code update [U0722].

NPV Discount Rate

(Optional)

Enter the payoff discount rate, if applicable. This field is required if NPV, PV2, or PVT net present value payoff calculation method will be used. The payoff calculation method is specified on the form code. A minimum and maximum payoff discount rate may be specified in the New Lease option of the Portfolio update [U0212]. NPV DISCOUNT RATE should be expressed as an annual rate.

Cost of Funds Rate

(Optional)

Enter the cost of funds. This should be expressed as an annual rate. This field is required if the payoff method on the form code for the lease requires a cost of funds (e.g. CF3 net present value payoff calculation method).

Commission Base

(Optional)

The commission base is calculated and displayed. Commission base (not acquisition cost) is used for LeasePak commission calculations. It is the net present value of the contract dollar amounts (which consist of the initial cash outflow, the future cash flows, and the residual) discounted using the COST OF FUNDS RATE. This field is not calculated if COST OF FUNDS is zero. The contract dollar amounts refer to the following:

INITIAL OUTFLOW

The cash outflow is calculated as follows:

ORIGINAL ACQUISITION COST
+ OTHER CHARGES
+ BROKER FEES
- DOWN PAYMENT
- SECURITY DEPOSIT
- INTERIM RENT
- ADVANCE PAYMENTS

Interim rent is included only if it is also included in the yield calculation, as specified through the INTERIM RENT INCOME parameter on the New Lease option in the Portfolio update [U0212].

• FUTURE CASHFLOWS
  Each payment amount is reduced by an amount equal to the bad debt percentage times the payment amount.
  
  
• RESIDUAL
  The residual value less the security deposit is included in the final cash flow.

Down Payment

(Optional)

Enter the down payment amount. The down payment acts as an immediate reduction in the capitalized cost of the lease and is due at lease commencement. Down payments are considered another type of advance payment. Do not, however, enter advance payments in this field as these should be entered in the payment schedule.

For operating leases, this field may not be entered, and the down payment should be entered as an advance payment. For straight-line operating leases ('AOSL', 'ROSL'), the advance payment is recorded in Unbilled Operating Lease Income and recognized as part of the average monthly income over the term of the lease.

If the DOWN PAYMENT IS INFORMATIONAL ONLY switch in Miscellaneous Customization option of the Portfolio update is set to Y, this field may be informational only and have no impact on calculation of yields, payments, invoices or G/L transactions.

Interim Rent

(Optional)

Enter the amount of interim rent, or prorate payment, if any. Interim rent might represent the rental income for a partial period (e.g., lease booked on the 20th of the month with its first payment due on the first of the following month).

Interim rent may either be taken directly into income when the lease is booked or be considered a part of contract receivable, thus spreading the recognition of the income over the life of the lease. Refer to the INTERIM RENT (Y/N) field in the New Lease option of the Portfolio update [U0212].

For straight-line operating leases (AOSL, ROSL), interim rent is recorded in Unbilled Operating Lease Income and recognized as part of the average monthly income over the term of the lease.

For interest bearing loans (IBLs), if the portfolio is set up to use Automatic Interim Interest Calculation, LeasePak will automatically calculate the interim rent when the user saves the application, as long as the following criteria are met:

• Commencement Date is entered
• Contract Date is entered
• Contract Date is not after the Commencement Date
• Payment Due Day is entered
• Payment Due Day matches the day portion of the Commencement Date
• Acquisition Cost is entered
• Accrual Method is entered
• For fixed rate IBLs, the Fixed Rate is entered
• For floating rate IBLs, the Float Index is entered

For more information, refer to the overview document Automatic Interim Interest Calculation.

In-House Fee

(Optional)

Enter the in-house fee, if any. This field is informational only.

Documentation Fee

(Optional)

Documentation fee must not be greater than the original acquisition cost. It is capitalized and considered to be a part of initial direct costs. If no amount is entered, initial direct costs are automatically calculated based on the default initial direct cost percentage or fixed dollar amount established in the New Lease option of Portfolio update [U0212]. Refer to the Initial Direct Cost/Revnue document for more information on initial direct cost/revenue.

Mark Up

(Optional)

Enter the mark up, if any. This field is informational only and does not affect the capitalized cost of the lease. This field has a bearing on the RES payoff calculation method where the residual for the entire lease is entered here instead of on the asset record(s).

Book IDC

(Optional)

The book initial direct costs (IDC) are calculated and displayed. If a value other than the calculated one is desired, it may be entered. Refer to the Initial Direct Cost/Revenue document for more information on initial direct costs.

User-entered values stored in this field are kept for memo purposes only and will never be carried over to the lease. The original LeasePak calculated Book IDC is the value carried into the Book Lease function.

IDC ASC 842

(Optional)

Enter the IDC ASC 842 amount for application.

Tax IDC

(Optional)

Enter the initial direct costs (IDC) for tax purposes. This amount may vary from IDC for book purposes because of differences in allowable components of IDC between book and tax. This field is defaulted with the broker fee, if any, but may be changed to any value desired.

The IDC for tax purposes is amortized on a straight line basis over the remaining term of the lease. Refer to the Cycle Accruals update [U0301] for details.

Titling Tax

(Optional)

Enter the amount of titling tax to be paid to the state, if any. This amount is included in the total accounts payable on the Book Lease check disbursal screen and may be disbursed only when initially booking the application. Titling tax is an upfront tax that is paid by the lessor to the state. The lessor is then entitled to recoup that payment by retaining the normal use tax assessments on each lease payment. When the entire titling tax amount paid has been recouped, the lessor is required to resume passing the use tax assessments through to the state. Leave the TITLING TAX amount blank if titling tax for the lease is not being paid or if TITLING TAX is not required.

Fund Interest Earned

(Optional)

The funding interest amount is calculated and displayed. If a value other than the calculated one is desired, it may be entered. This field is accessible only if the FUNDING INTEREST IS USED parameter in the New Lease option of Portfolio update [U0212] is Y.

The field name may be FUND INTEREST PAYABLE or FUND INTEREST EARNED, depending on DISBURSEMENT DATE and COMMENCEMENT DATE.

If the DISBURSEMENT DATE is after the COMMENCEMENT DATE, funding interest payable increases the accounts payable for the first asset on the lease.

If the DISBURSEMENT DATE is before the COMMENCEMENT DATE, funding interest earned reduces the accounts payable at booking for the first asset on the lease with an accounts payable balance. Funding interest should not exceed the asset accounts payable amount at booking time.

The amount is calculated as follows:

PRINCIPAL BALANCE * INTEREST RATE * FUNDING DAYS
NUMBER OF DAYS IN YEAR

The parts of this calculation are derived as follows:

PRINCIPAL BALANCE
ORIGINAL ACQUISITION COST
+ OTHER CHARGES
+ DOCUMENTATION FEE
- DOWN PAYMENT
+ BROKER FEE (if broker payment method is 'PRIN')

INTEREST RATE
The interest rate depends on the lessor accrual method (refer to the LESSOR ACCRUAL METHOD field):

PRECOMPUTED ACCRUAL METHODS
The interest rate is the contract yield. This is the sum of the LESSOR YIELD, VENDOR YIELD, and INVESTOR YIELD.

SIMPLE ACCRUAL METHODS (FIXED)
The interest rate is the FIXED RATE entered in Tab 9.

SIMPLE ACCRUAL METHODS (FLOATING)
The interest rate is the sum of the ADD-ON RATE and the base rate on the earlier of the COMMENCEMENT DATE or DISBURSEMENT DATE. The base rate used is entered in the FLOAT INDEX field.

FUNDING DAYS
Refer to the FUND INT DAYS field below.

NUMBER OF DAYS IN YEAR
The number of days in the year is either 360 or 365, depending on the lessor accrual method.

Fund Interest Days

(Optional)

The number of days between the COMMENCEMENT DATE and the DISBURSEMENT DATE is displayed if FUNDING INTEREST IS USED on the New Lease option of the Portfolio update [U0212] is Y. It may not be changed, but should be verified. Note that the number of days is always positive, regardless of whether the commencement or disbursement date is earlier.

Security Deposit

(Mandatory)

Enter the security deposit for the application, if any. It must not be greater than the original acquisition cost. The security deposit is included in yield calculations as a reduction to both the initial cash outflow at lease inception and cash inflow at lease maturity. This field may be defaulted if a rate plan is entered. Refer to the RATE PLAN field for more information.

Security Deposit Interest

(Optional)

Click to put an X or check in the box if the security deposit is interest-bearing. Otherwise, leave blank. This field is informational only.

Advanced Payment Money Received

(Optional)

Enter the amount of money that was received with the application. This field is informational only.

Refundable

(Optional)

Click to X or check the box if the advance money received is to be refunded to the applicant should the application be rejected or withdrawn. Leave blank if the money received is to be retained.

Broker Method

(Optional)

Enter the broker payment method, if any. Valid methods are:

NONE
No fee paid to broker for this lease.

No Broker
No broker for this lease.

Built In Principal
The broker fee is capitalized. The net investment for the lease is increased by the broker fee amount.

Built In Rate
The broker fee is not capitalized. The net investment for the lease is not increased by the broker fee amount.

This method is invalid if the IDC ACCOUNTING METHOD parameter in the New Lease option of the Portfolio update [U0212] is set to AMOR. If initial direct costs are being amortized over the term of the lease, the broker fee is always included in IDC and capitalized.

The amount of the broker fee is recorded in the Commission Fees Payable account. This account is cleared only when a check is disbursed to the broker through the Disburse Check option of the New Lease update [U0101].

Broker Fee

(Optional)

Enter the fee if the broker payment method is Built In Principal or Rate. It may not be greater than the original acquisition cost. BROKER FEE may be considered to be part of initial direct costs. Refer to the Initial Direct Cost/Revenue document for more information on initial direct costs.

Trade-in Description

(Optional)

Enter a description for the trade-in. For example, this can be a description of existing equipment to be traded in for credit toward the lease of new equipment. This field is informational only.

Trade-in Amount

(Optional)

Enter the trade-in amount. This amount represents a reduction to the starting acquisition cost due to exchange of equipment. Since the acquisition cost input above was already reduced by this amount, this field is informational only.

Tax Credit Trade-in

(Optional)

Enter the Tax Credit Trade-In amount for the application. This field allows entry of a flat trade-in tax credit amount. Additionally, this field works in the conjunction with the ALLOW TRADE-IN CREDITS FOR THIS STATE in the State [U0713] update. The net result in the customer's account is overridden at a zero tax rate until the tax credit amount is exhausted, at that time, the tax rate is set at the current garaging location.

Statement Code

(Mandatory)

Enter the method of billing. This statement code has no effect on the creation of receivables, that is, the General Ledger accounting. It determines what invoice format is produced, if any. Valid entries are:

I: Individual - The individual invoice format is used if the lease is the only one billed on the invoice. The group invoice format is used if the lease is billed with other leases for the same lessee which are due on the same payment due day.

C: Coupon Books - Coupon books are used. Leases with this code do not have individual or group invoices produced by the system. The actual coupon books must be created outside of LeasePak.

F: Group Invoice - The group invoice format is used. This feature standardizes the billing format for individual and group invoices to the group invoice format. This means an invoice is produced according to the group format even if this lease is not actually part of a group billing.

N: No Invoice - Leases with this code do not have invoices produced by the system. Billing, if any, is outside of LeasePak.

Billing Level

(Mandatory)

Determines the level of the address to which invoices will be sent. Valid entries are:

Customer address will be used as the billing address. This address can be changed in the Customer update [U0205].

Lessee address is used as the billing address. This address can be changed on the Lessee update [U0203].

Individual billing address will be used as the billing address. This level can be entered only if no group is attached to the application. This address can be changed on Application Tab 10 or the Master Financial update [U0202]. Refer to Tab 10 for more information on lessee versus individual billing address.

The individual billing address should be used for exceptions only. Normally, the lessee address is used.

Source Code

(Mandatory)

Use Help for a list of valid codes. This field is informational only. These codes are established with the Custom Code update [U0722].

Automatic Charge Off

(Mandatory)

This field will be displayed only if the Auto Charge Off/Suspended Earnings module is purchased. If Auto Charge Off is coded Yes and the lease has been delinquent for at least 121 days, the lease will be automatically terminated through an End Of Day process.

Note that Auto Charge Off works only for Finance leases. For more information on the Auto Charge Off/Suspended Earnings module refer to End of Day Auto Charge Off [U0440] in End of Period modules.

Invoice Format Code

(Optional)

The Invoice Format Code/format description. LeasePak prints the code and description to Cycle Invoices [U0302] invoice scratch file and to Lease Inquiry [R0905]. Set up Invoice Format Codes using the code category INVOICE FORMAT CODE (INVO.FMT) in Custom Code [U0722]. Once an application is booked, you can update the Invoice Format Code through Miscellaneous Billing Info [U0227].

Payment Hierarchy

(Optional)

This field allows the user to specify payment hierarchy code for each application. Select one of the payment hierarchy code appears in the drop down list for the specific application to apply the payment hierarchy. The code and description of the payment hierarchy code defined in the U0732 – Payment Hierarchy . Once user selects a code, only code will appear on the screen. User can use any of them as per the requirements. If payment hierarchy drop down does not list the desired one code for the transaction, users can new codes by using U0732 – Payment Hierarchy to set payment hierarchy.

If customer/group billing is defined on the application and no valid payment hierarchy coed selected for that specific group, LeasePak will set the payment hierarchy code blank at the application level because, payments can only be applied at the group level once application is booked. LeasePak allows the user to select a payment hierarchy code at application level but will not keep it for processing at the time of application booking. LeasePak will check for the payment codes defined at the customer level. If the Payment Hierarchy code is defined at the customer/group level on application, and the code does not match with the application code, LeasesePak will prompts the user with the following warning message:



If the application is tied to a customer with valid payment hierarchy code, the payment hierarchy code will be defaulted wit the one defined on the customer level and will remain the same as defined for customer. If the payment hierarchy code defined at the customer level and at the application level differs with each other, LeasePak will prompt the following message to process the application booking requirements. This will prompt the user to select and define the payment hierarchy code that should match with the one assigned to customer.

Assumed Payment

(Optional)

Click to X the box if payments should be assumed to have been made on the payment due date. Otherwise leave blank. This is used primarily if the lease payments are assigned to a third party collecting the payments. This field is used in conjunction with the Batch Payments module, a separately purchased module of LeasePak, to automatically process assumed payments. Without Batch Payments, this field is informational only.

Tran. Equity

(Optional)

Click to X the box if a Transfer of Equity applies to the application. Otherwise leave blank. This field is informational only.

Capitalize Interest

(Optional)

IBL B Method users:LeasePak sets this field to 'N' and you cannot change it.

This field works in conjunction with JULE Fund 1993. Enter Y, if interest accrued during SKIP periods should be capitalized via an automatic principal write-up. (Refer to Capitalized Daily Interest in theCalculationsdocument.)

Enter I, to allow LeasePak to capitalize unpaid interest on the lease due date. This field applies only if the lessor accrual method for the application indicates an interest bearing loan and the IBL A or B BEHAVIOR is set to A in Custom General [U0712].

If the field value is N, capitalized interest will not be calculated for IBL's with SKIP periods.When this field is set to N, Payoff/Terminations [U0103] may be processed with theEffective Date greater than the Accrued to date.

This field is not supported for use with interest bearing loan non-monthly accrual/billing cycle. For detailed description of non-monthly accrual/billing cycles, refer to Alternate Accrual/Billing Cycles overview document.

Asset Payment Schedule

(Conditional)

Indicates whether the application is for an Asset Focus lease. If selected, the application is set as an asset focus application.

Selecting this check box marks the application as an Asset Focus application. This also enables the Payment Schedule tab on the Application - Asset [U0801] dialog.

Users must set monthly accrual/billing cycle for asset focus contracts. Non-monthly accrual/billing cycles are not supported for asset payment schedule.

Opt. Insurance

(Optional)

Enter the Optional Insurance type for the application. This field is informational only. Use Help for a list of valid Optional Insurance type codes. Optional Insurance (OPT.INS code category) types may be established using theCustom Code update [U0722].

Check Num

(Conditional)

Enter the Check Number. This field is required when the Cash Control module is purchased.

RECURRING CHARGES(scrolled area)

(Optional)

A recurring charge is an amount automatically assessed to the lessee with each payment due on or between the START DATE and END DATE entered here.

Recurring charges may be established with the Recurring Charges screen of the Assessment Customizations option of the Portfolio update [U0212]. Recurring charges may be accounted for in one of 4 ways: as a nontaxable escrow charge, payable to a third party, retained as income by the lessor, or as a special form of the use tax assessment.

Descriptions such as MAINTENANCE, INSURANCE, and BROKER in the screen sample above, are also customized with the Assessment Customizations option of the Portfolio update [U0212].

START DATE

Enter the starting date (MM/DD/YYYY format) for the recurring charge. The date may not be before the lease's commencement date nor after its maturity date. The recurring charge is included with every lease payment due on or after this date through the END DATE.

Double click on the START DATE field to display an on-line calendar. Select a date from the calendar to default to START DATE, if desired. Without using the calendar, it's possible to key in month and day (2 digits each) and allow LeasePak to default the current year.

END DATE

Enter the ending date (MM/DD/YYYY format) for the recurring charge. The date may not be before the commencement nor after the maturity date. For month-to-month leases, any date after the START DATE may be entered. The recurring charge is included with every lease payment due on or after the START DATE through this date.

Double click on the END DATE field to display an on-line calendar. Use arrows to move forward or backward in time. Select a date from the calendar to default to END DATE, if desired. Without using the calendar, it's possible to key in month and day (2 digits each) and allow LeasePak to default the current year.

TO BROKER

Enter the number of the broker to whom the charge is paid. To see a list of valid brokers, double click on the TO BROKER field. Broker numbers and addresses are maintained with the Broker [U0219] updates.

This field is required for booking if the recurring charge type is P (payable to a third party) or T (tax special method), and the TO VENDOR field is left blank. The field must be blank if the recurring charge type is I (income), or a value is entered in TO VENDOR. Recurring charge types are established with the Assessment Customizations option of the Portfolio update [U0212].

Accounting for recurring charges payable is on a cash basis. That is, the charge is not payable to the broker until payment is received from the lessee.

TO VENDOR

Enter the number of the vendor to whom the charge is paid. To see a list of valid vendors, double click on TO VENDOR field. Vendor numbers and addresses are maintained with the Vendor [U0201] update.

This field is required booking if the recurring charge type is P (payable to a third party) or T (tax special method), and the TO BROKER field is left blank. The field must be blank if the recurring charge type is I (income), or a value has been entered in the TO BROKER field. Recurring charge types are established with the Assessment Customizations option of the Portfolio update [U0212].

Accounting for recurring charges payable is on a cash basis. That is, the charge is not payable to the vendor until payment is received from the lessee

CHARGE AMOUNT

Enter the recurring charge amount to be included with each payment. An amount must be entered if the recurring charge type is I (income) or P (payable to a third party). If the type is T (tax special method), the amount of the recurring charge is the amount entered here plus the calculated use tax on the payment. Thus, the amount entered may be zero if the type is T. This special method bypasses the normal use tax accounting and uses recurring charge payable accounting instead.

If the START DATE equals the lease COMMENCEMENT DATE and there are multiple advance payments, one charge is assessed for each advance payment.

BUNDLE (Y/N)

Type 'Y' to bundle (include) the recurring charge with the rental payment amount, or type 'N' to list it separately.

This affects the appearance of invoice scratch files only;

it does not change payment application, accounting, or amounts stored in data (recurring charges are still separate for these). Values for this field will default either from portfolio-level settings in the Portfolio [U0212] update, or from the default application (if any).

Sum of Payments

(Conditional)

This field is conditional. Shows the sum of payments for the lease based on the payment schedule, payment frequency, and payment amount. If the amount of this field does not equals the Calc. total payment during Book Requirements the application will fail, and an error message will be displayed stating that the “Total Payment amount is not equal to Sum of Payment Schedule”.

Calc Total Payments

(Conditional)

Shows the total amount of calculated payments for the lease based on the payment schedule, payment frequency and payment amount. If this field does not equal the sum of payments during Book Requirements, the application booking will fail, and an error message will be displayed stating the "The Calc. Total Payments does not match the Sum of Payments".

The Sum of Payments and Calc. Total Payment fields work in conjunction with the Verify Sum of Payments (Y/N) field in the Miscellaneous Customization option of the Portfolio [U0212] update. The field must be set to Y in order for LeasePak to perform the edit check.

Payment Schedule (scrolled area)

(Mandatory)

Based on the term(months) and accrual/billing cycle entered from Tab3: Terms/Rates, this grid shows the starting and ending payment dates of a payment schedule line. This information is useful when entering irregular payment schedules for a lease.

Refer to Payment Schedule overview document for description of payment schedule grid columns and values.

Prorate

(Conditional)

Asset Focus applications: This operation is only applicable for Asset Focus lease applications.

Builds the payment schedule matching the structure of the application's payment schedule for all assets attached to an Asset Focus application.
In order to build the payment schedule, the user must first enter a payment schedule for the application and enter the payment amounts for all the assets attached to the application before clicking the Prorate button.

Clicking the button for an application already having a payment schedule overwrites the existing schedule.

Lessor Accrual Method

(Mandatory)

Enter the code indicating the method by which lease income is to be recognized for the lessor. Use Help for a list of valid accrual method codes. These codes are established by the LeasePak system. The 3 major types of accrual method are precomputed, simple, and operating.

A precomputed accrual method assumes that the amount of income to be earned can be determined at the start of the lease. Examples are the FASB method of income recognition, straight line, and Rule of 12/78ths.

A simple interest accrual method assumes that the income to be earned is dependent upon the daily outstanding balance of the lease and, therefore, cannot be determined at the start of the lease. Simple interest accrual methods may only be entered if the Loan Accounting module is purchased. For simple interest accrual methods in the interest bearing loan category (e.g., xAXx, xAFx, xIXx, xIFx), the residual value for the assets to be booked to the loan must be zero. Also, the assets to be booked to the loan must bypass federal, state, alternate minimum, and book depreciation, as well as ITC and ETC.

For operating leases there are 3 accrual methods: straight line, payments method, and variable rate.

In the straight line method (AOSL, ROSL), an average monthly income is accrued with the difference from the actual monthly payment being recorded as unbilled income.

In the payments method (AOPM, ROPM), the actual payment amount is recorded as income.

In the variable rate method (AOVE, ROVE), combined principal and interest as entered on the original payment schedule, plus an interest adjustment each month based on a floating rate, is recorded.

Operating leases may only be booked if the Operating Leases module is purchased. Variable rate accrual method requires purchase of the Operating Leases - Floating module.

Assets booked under operating leases must have a book depreciation method entered and must have the OPER book accounting method. Use the Change Depreciation option of the Change Asset update [U0120] to enter a book depreciation method or change the book accounting method. Likewise, assets booked under non-operating leases must have the FIN book accounting method. Use the Change Depreciation option of the Change Asset update [U0120] to change the book accounting method.

Refer to the Calculations document for more information on lease accrual methods.

Contract Type

(Mandatory)

Enter the contract type code. Use Help for a list of valid codes. Contract type may be used to distinguish direct leases, indirect leases, finance leases, conditional sales agreements, loans, etc. Use OPER for an operating lease. Operating leases are only valid if the Operating Leases module is purchased. These codes are established by the LeasePak system.

FASB 13 Test

(Optional)

When the test button is clicked, LeasePak will perform a FASB 13 test. The information stored in LeasePak for title transfer, economic life, bargain purchase option and minimum lease payments will be used to determine if the contract is a finance or operating type lease. The test is also based on the rate type entered in the IRR Use In FASB 13 Test (A/B/C) field in the Miscellaneous Customization option of the Portfolio [U0212] update.

Changes made to data (i.e. change term, payments etc.) after running the FASB 13 test, may invalidate results. Mid-term Adjustments made to a booked lease may also invalidate results.

Date of Last Test

(Read-Only)

This field displays the date of last FASB 13 test performed for the application.

Result

(Display)

This field displays the FASB 13 test result for the application.

Lease Factor

(Display)

The contract factor for the lease is displayed. CONTRACT FACTOR is calculated as follows:

AVERAGE MONTHLY RENTAL INCOME / (CAPITALIZED COST + RESIDUAL)

The portfolio lease factor switch (P/R) in Portfolio Update [U0212MI] has no effect on the calculation. The Contract Factor is always calculated as a rental income factor according to the above formula. The calculation is not performed for operating leases.

Lease Yield

(Display)

LeasePak diplays the annual percentage rate (APR) corresponding to the LEASE FACTOR, calculated using the standard formula of LEASE FACTOR * 2400.

Lease yield calculation includes the Book IDC and IDC ASC 842 amounts. But LeasePak will calculate and includes the IDC ASC 842 amount in lease yield only when Book IDC accounting method (I/A/B) is set to I from portfolio and IDC exclude from yield for lease is set to N, and IDC ASC Accounting Method is AMOR or AMR2.

Vendor Accrual Method

(Conditional)

If the vendor is participating in the income or lease payments, enter the method to use for accruing the vendor's income. You can set a method only if the vendor is able to participate in the lease. Refer to the Vendor [U0201] update to learn more about setting a vendor to participate in lease income. Aside from this, you also need to have the Vendor Participates in Income (Y/N) field in Portfolio [U0212] - New Lease Customizations set to "Y".

If the lessor accrual method (ACCRUAL LESSOR) is the level yield method (i.e., AAPR or RAPR), then the vendor method must also be AAPR or RAPR. The lessor accrual method and the vendor accrual method (ACCRUAL VENDR) must either be both advance (i.e., first character of the accrual method is an A) or both arrears (i.e., first character of the accrual method is an R). Click on the Help arrow for a list of valid accrual methods.

For operating leases, ACCRUAL LESSOR and VENDOR ACCRUAL METHOD must be the same. Vendors may participate in month-to-month leases.

Vendor accrual method cannot be set for lease applications that belong to a portfolio that has Accrete Residual (Y/N) on Portfolio [U0212] - New Lease Customizations update set to "Y" for it.

Vendor Factor

(Conditional)

This field is accessed only after ACCRUAL VENDR is entered. Enter a number according to the type of vendor participation (as specified by the VENDOR PARTICIPATES IN INCOME parameter on the first screen of the New Lease Customizations option of the Portfolio update [U0212]):

• Vendor participation in lease income Enter the factor to be used in calculating the income to accrue to the vendor. VENDOR FACTOR must not exceed CONTRACT FACTOR less INVESTOR FACTOR. It must also fall between the minimum and maximum vendor rates, as specified on the third screen of the New Lease Customizations option of the Portfolio update [U0212]. Not applicable to operating leases.
  
  

Vendor income participation should not be entered if the lease has a payment schedule of variable amounts. The schedule may have skip payments and/or multiple advance payments, but the payment amount must be the same throughout the lease term. Vendor participation in lease payment Enter the percentage of the payment amount (PMT AMT) representing the vendor's participation. If the percentage is 10%, enter 10.00000, not ___.10000. All financial information calculated and stored for the lease will be based on only the lessor's portion of the lease payment and not on the whole lease payment.

Vendor Yield

(Conditional)

If the vendor is participating in the income of the lease, the vendor yield is displayed after all participation factors are entered and RETURN is pressed.

Not applicable to operating leases.

Investor Accrual Method

(Conditional)

If an investor is participating in the income of this lease, enter the method to be used to accrue the investor's income. If the lessor accrual method is the level yield method (i.e., AAPR or RAPR), then the investor method must also be AAPR or RAPR. The lessor accrual method (ACCRUAL LESSOR) and the investor accrual method (ACCRUAL INVES) must be both advance (i.e., the first character of the accrual method is A) or both arrears (i.e., the first character of the accrual method is R).Press HELP Click on Help arrow for a list of valid accrual methods.

Not applicable to operating leases.

Investor Factor

(Conditional)

Enter the factor to be used in calculating the income to accrue to the investor. This field is accessed only after an INVESTOR ACCRUAL METHOD is entered. INVESTOR FACTOR must not exceed CONTRACT FACTOR less VENDR FACTOR. It must also fall between the minimum and maximum investor rates, as specified on the third screen of the New Lease Customizations option of the Portfolio update [U0212].

Not applicable to operating leases.

Note: Investor income participation should not be entered if the lease has a payment schedule of variable amounts. The schedule may have skip payments and/or multiple advance payments, but the payment amount must be the same throughout the lease term.

Investor Yield

(Conditional)

The investor yield for the lease is calculated and displayed after all participation factors are entered and RETURN is pressed. Not applicable to operating leases.

Fixed Rate

(Conditional)

Enter the percentage to use in calculating the monthly rental income. If the percentage to be entered is 8%, for example, enter _8.00000, not ___.08000. A CONTRACT RATE greater than zero must be entered. The lessor accrual method (LESSOR ACCRUAL) is simple fixed if the second and third characters are:

AX (e.g., AAX0)
IX (e.g., RIX5)
PX (e.g., RPX0)

Add-on Rate

(Conditional)

Enter the float rate percentage add on. The percentage entered here is added to the daily FLOAT RATE (entered on next screen) to calculate the monthly rental income. The lessor accrual method (LESSOR ACCRUAL) is simple floating if the second and third characters are:

LT (e.g., RLT0)
VT (e.g., RVT5)
VV (e.g., AVVE)
VL (e.g., RVL6)
AF (e.g., RAF6)
IF (e.g., AIFE)

If the percentage to be entered is 2%, for example, enter _2.00000, not ____.02000. If the add-on rate is zero, do not enter any add-on rate. When RETURN is pressed, a warning message is issued. However, if RETURN is pressed again, LeasePak accepts the entry of zero.
A negative add-on may be entered by entering a minus sign (‘-) in front of the float rate percentage add-on (for example: -2.00000).

Float Index

(Optional)

Enter the index to be used to calculate interest for floating rate leases. Float indices are established in the Financial Institution Name update [U0708]. Daily float rates are entered through the Base Rates update [U0705]. Click on the Help arrow Press HELP for a list of valid float indices.
The floating rate as of the commencement date of the lease is displayed. It should be verified.

Float Floor

(Conditional)

LeasePak defaults this field with the value established through the FLOATING RATE FLOOR parameter on the third screen on the New Lease Customizations option of the Portfolio update [U0212].

Float Ceiling

(Conditional)

LeasePak defaults this field with the value established through the FLOATING RATE CEILING parameter on the third screen on the New Lease Customizations option of the Portfolio update [U0212].

Yield

(Conditional)

If the accrual method is not VT nor VL (only the simple interest principal portion of the payment is entered in the payment schedule), the lessor yield is calculated and displayed when RETURN is pressed. For VT and VL methods, only the principal portion of the lease payments is entered into the payment schedule; these methods do not require an internal yield calculation.

Base Rate %

(Conditional)

Commercial Loan users: this field only appears for Commercial Loan module users.

Specify the percentage of the base rate to use as the floating rate for the loan. You can specify a base rate percentage or an add-on rate, but not both. Default value is 100%.

Refer to the overview document Commercial Loan (opens in a new window) for more information on features of the Commercial Loan module.

Next Rate Set Day

(Conditional)

Commercial Loan users: this field only appears for Commercial Loan module users.

Specify which day of a given month to use in beginning to choose rates from the rate table. Valid values are 0 through 31. Select '0' (default value) to use current LeasePak behavior, which is to use rates individually. This field works in conjunction with Next Rate Set Month--if you set this field to '0', you must also set Next Rate Set Month to '0'.

Refer to the overview document Commercial Loan (opens in a new window) for more information on features of the Commercial Loan module.

Next Rate Set Month

(Conditional)

Commercial Loan users: this field only appears for Commercial Loan module users.

For regular quarterly (QTR), semiannual (SEMI), or annual (ANNL) payment schedules, specify the start month(s) of the periodic cycles. For example, to specify the beginnings of Q1-Q4 as July, October, January, April (in that order), select '7'. To specify a first half-year beginning in September and a last half-year beginning in March, select '9'. This field works in conjunction with Next Rate Set Day--if you set this field to '0', you must also set Next Rate Set Day to '0'.

Refer to the overview document Commercial Loan (opens in a new window) for more information on features of the Commercial Loan module.

Frequency of Rate Set

(Conditional)

Commercial Loan users: this field only appears for Commercial Loan module users.

Specify how often to check the rate table for changes. If Next Rate Set Day and Next Rate Set Month are '0', you must select either 'DAY' (check daily) or 'NONE' (default--also checks daily). If Next Rate Set Day/Month are not '0', you can select anything but 'DAY' or 'NONE'. The other options are 'MON' (check monthly), 'QTR' (check quarterly), 'SEMI' (check semiannually), and 'ANNL' (check annually).

Refer to the overview document Commercial Loan (opens in a new window) for more information on features of the Commercial Loan module.

Use Business Day

(Conditional)

Commercial Loan users: this field only appears for Commercial Loan module users.

Specify 'C' (Calendar Day), 'P' (Previous Business Day), or 'F' (Following Business Day). If you wish to specify 'P' or 'F', you must set Calendar Code to something other than 'BASE' or (None).

Refer to the overview document Commercial Loan (opens in a new window) for more information on features of the Commercial Loan module.

Calendar Code

(Conditional)

Commercial Loan users: this field only appears for Commercial Loan module users.

Select a calendar from the list. You can set up additional custom calendars through the special Commercial Loan version of the Weekend And Holiday Assgn [U0720] (opens in a new window) update. You must set the Calendar Code to 'BASE' or (None) if you wish to specify 'C' (Calendar Day) for Use Business Day.

Refer to the overview document Commercial Loan (opens in a new window) for more information on features of the Commercial Loan module.

PAYMENT INTERVAL

Select one of the following from the dropdown menu options to setup the payment interval for the lease. This is used for PAP/ACH and Automatic Payments to perform through Payment Service gateway. This field determines that how many times a billing cycle to bill will be for automatic payment(s):

• 0 - Use Payment Schedule
• 1 - Once Billing Cycle
• 2 - Twice a Billing Cycle
• 4 - Four times Billing Cycle

This field will default to 1 when booking a lease without application and can only be changed to 2 or 4, but cannot be set to 0 because there is no automatic payment interval schedule setup for billing and payments yet. Users can only select option 2 and 4 once Auto-Pay Amount is set to A-D.

This field is not editable for application based lease booking from 0 to any other option if set to 0 at application level. If payment interval is other than 0 at application level, than this field cannot be changed to zero at the time of lease booking. To set the payment interval to zero and to book an application based lease, use U0243 Automatic Payment Interval Schedule to set this to 0 prior to booking when setting up payment interval schedule.

LeasePak will extract the payment schedule information when payment interval is 0 even if there is no outstanding A/R to apply.

This field defaults to 1-Once a Billing Cycle when payment interval is set to any option other than 1, but both the PAP/ACH and Auto-Pay fields cannot be set to N at same time. One of the options from PAP/ACH and Auto-Payments need to be set to Y, but not both. If user sets both PAP/ACH and Auto-Payment field to N than LeasePak prompts the following message:

Payment interval must be set to 1 if no automatic payment process is turned on for the lease.

Payment interval 2 and 4 are not supported for use with non-monthly accrual/billing cycle.

AUTO-PAY

Select this checkbox to enable the Electronic Payments to use the payment gateway process. When this box is checked, remaining auto-pay fields will be mandatory. If unchecked the remaining fields will be meaningless except for the electronic payment source which may be used as a default for a one-time payment. This field is not supported when PAP/ACH filed is set to 'N'.

AUTO-PAY START DATE

(Mandatory)

Enter the start date to begin auto-payments to apply. Automatic payments will not be applicable before this defined date. If Auto-Pay field is selected, LeasePak will default this field to the lease commencement date. Users can change this date with any other required date to apply after the commencement date, but not before the commencement date. This field is mandatory when Auto-Pay is selected.

AUTO-PAY STOP DATE

(Mandatory)

Enter the end date to stop considering automatic payment(s). LeasePak will not consider any automatic payments electronically after this defined date. When auto-pay field is checked, LeasePak defaults this field to lease maturity date. This field is editable as per the required date to stop processing auto-payment(s) but cannot be set this date to after lease maturity date. This field is mandatory when Auto-Pay is checked.

AUTO-PAY AMOUNT

(Mandatory)

This field determines the dollar amount to be automatically charged to the payment source and how that paid amount will apply through batch payments. LeasePak ignores the auto-payment(s) when payment interval filed is set to 0. If payment interval field is set to 2 or 4, the amount defined in this field must be A-D and will be shared/spread over multiple payments during the month. This field is mandatory if Payment Interval and Auto-Pay fields are set to other than zero. For the first time LeasePak defaults this to same as at portfolio level if defined at U0212 Portfolio update. However, this is editable to any desired value regardless of the setup value at portfolio level with available valid options. The possible available valid option are:

• A - Total outstanding on current invoice (apply to lease)
• B - Total outstanding on current invoice (apply to invoice)
• C - Payment and tax outstanding on current invoice (apply to lease)
• D - Payment and tax outstanding on current invoice (apply to invoice)
• O - Other specified amount
• P - Payment and tax outstanding on the lease
• T - Total outstanding on the lease
• _ - n/a

Conditions: Option O can only be used when user has set Payment Interval to 1. Users must enter Auto-Pay amount greater than 0. This is the amount which will apply on the due date of each invoice from user’s account if there is any open invoice on the due day of the month.

For example: Lease is quarterly, due on 5th of Jan, Apr, Jul, & Oct. The applicable payment amount equal to or less than the amount entered in auto-pay amount field in is as of the 5th of Jan, Apr, Jul, & Oct. The amount to apply can never be more than the amount outstanding on the lease.

Once payment is being charged to the electronic payment source the amount will be charged through batch payments. LeasePak performs this payment charge through the lease number and therefore apply payments to an outstanding invoice than the one that was used to determine how much to charge, unless option B or D are selected. If option B or D is selected the batch payment will list the invoice number instead of the lease so that it applies directly to that specific invoice. Options B and D are not allowed on IBLs because payments cannot be done on IBLs by invoice. The supported IBL accrual methods are xAXx, xIXx, xAFx, & xIFx.

PAP/ACH

(Optional)

Type 'Y' if payments will be made using Pre-authorized Payments. The PAP effective date will be defaulted to the lease commencement date. The following conditions must be met in order to activate PAP/ACH:

Assumed Payment must be blank.

The Lessee must be set up to handle Pre-authorized Payments. See the Billing tab of the Lessee update [U0203].

Type 'N' if payments will not be made using PAP.

If you use ACH (Automated Clearing House) type PAP,three additional options are available:

• 1 - Current invoice only, apply to invoice. (Processes the PAP/ACH for the lease as though the portfolio-level field PAP/ACH Current Payment Only was set to 'Y', regardless of the actual portfolio setting.)
• 2 - All outstanding. (Processes the PAP for the lease as though the portfolio-level field PAP/ACH Current Payment Only was set to 'N', regardless of the actual portfolio setting.
• 3 - Current invoice only, apply to lease
• N - No
• Y - Use portfolio setting

For more information on portfolio-level PAP/ACH settings, refer to Portfolio [U0212]: PAP/ACH Control File

LeasePak supports IBL accrual methods when PAP/ACH is selected for the lease. This enhancement applies to both A or B type IBL's.

PAP/ACH Account

Enter the PAP/ACH Account number. Users can change it if already entered.

PAP/ACH Inst ID

Enter/change the PAP/ACH Institute ID number. The PAP/ACH institution ID must be a nine digit number with the last digit representing a check digit unless using the WDE format in which case the institution ID must be a number in the form of XXX-XXX.

PAP/ACH Eff Date

Enter the PAP/ACH effective date for the lease. Users can change the PAP/ACH effective date if required to change.

PAP Account Name

Enter/change the PAP account name for the lease. If you are using WDE format, this name will appear in place of the Lessee name on both the interactive and end of period preauthorized-payments report unless it is blank in which case it will still use the lessee name. Otherwise, this field is informational only.

Leave all PAP fields on the application blank to copy the account and institution ID from the lessee to the lease and default the effective date on the lease to the lease commencement date.