New Lease [U0101]: Quick Add Asset
This update is part of the New Lease [U0101]
group of updates. For an introduction to New Lease and links to all the New Lease documents, refer to
New Lease [U0101].
Quick Add Asset is an option of the New Lease update, which can be accessed through the main LeasePak Updates menu, New Lease option, or by entering U0101 into Fast Menu <F2>.
The Quick Add Asset option is used to take a pending asset, previously setup in the Application Asset tabs (part of Application Tracking, a separately purchased module in LeasePak), and add it to inventory, usually in preparation for using Quick Book Lease. In order to use Quick Add Asset, the following requirements must be met:
- use of the Quick Book module, a separately purchased module in LeasePak;
- setup of a pending asset in Application;
- pending asset has all information needed to add it to inventory (Application Book Requirements are met).
Adding an asset to inventory automatically generates an Asset Summary and Asset Detail audit report, part of the New Lease Audit report group. The layout of the asset information in this report is identical to that found in the Asset Summary and Asset Detail sections of the Lease Inquiry report [R0905].
This screen is used to select Quick Add Asset from the New Lease options menu.
Use this screen to specify the number of the pending asset to be added to inventory.
- DEFAULT/PENDING ASSET
Despite the field name, you can only use the number of a pending asset. Type the pending asset number, or select the field and click
to start the
Asset Search function.
This screen is used to indicate whether or not sub assets are to be entered for the pending asset.
- ASSET
The number of the pending asset selected is displayed.
- INSURANCE
ASSET (Y/N)
Whether or not the asset is an insurance asset must be determined when the pending asset is setup in Application.
- MULTI ENTRY
Entering Y, then clicking OK or pressing <Enter> accesses the sub asset entry screen. Entering N, then clicking OK or pressing <Enter> adds the pending asset to inventory.
Note: if there are no sub assets for this pending asset, this is the last screen of Quick Add Asset.
This screen is used to enter sub asset information for the pending asset, if Y was selected for MULTI ASSET on the previous screen.
- PART
NUMBER
Enter the Part Number for the asset, up to 25 characters. This field will allow the ability to write down the Salvage Value [U0128] for assets on operating leases by Part Number. LeasePak will track the total number of sub-assets entered under the same Part Number
- ITEM
As many as 1500 items may be entered for an asset. The screen scrolls to allow more items.
- ID
Enter serial number or any other alphanumeric identifier desired for each sub- asset. As many as 25 characters may be entered. ID must be unique for each sub-asset associated with a parent asset. IDs may be identical for sub-assets on different parents.After an asset is stored, its multiple sub-assets are sorted by alphanumeric ID. They may be viewed or changed on the Change Asset [U0120] update.
- ACQ
COST
Enter the cost of each sub-asset. To facilitate data entry, the cost for each item defaults to the cost entered for the previous item; it may be overridden as needed. As ACQ COST is entered, the first TOTAL at the bottom of the screen increases. That total is the acquisition cost which will be stored for the parent asset. With the Asset Cost Recalculation switch, Custom General [U0712] - Miscellaneous Customizations, enabled, LeasePak automatically adjusts the Base Amount and Upfront Sales Tax values for a pending asset when its acquisition cost changes.Note: If the Multiple Banks module is purchased and the asset is an insurance asset, LeasePak will use the Acquisition Cost to hold the insurance premium.
- SAL %
Enter the percentage of the acquisition cost which is the book salvage value (not tax salvage value). The sub-asset may be depreciated down to this percentage of its original cost for book purposes. Zero is accepted. To facilitate data entry, the percentage for each item defaults to the percentage entered for the previous item; it may be overridden as needed.
- SALVAGE
VALUE
If a SAL % was entered, LeasePak calculates that percentage of the acquisition cost and defaults that amount in SALVAGE VALUE. If no SAL % was entered, a dollar amount may be entered for SALVAGE VALUE and the percentage will default. Zero is accepted. As SALVAGE VALUE is entered, the second TOTAL at the bottom of the screen increases. That total is the book salvage value which will be stored for the parent asset.
Note: for pending assets with sub asset information, this is the last screen of Quick Add Asset.
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