Office G/L Change [U0716]
The Office G/L Change update [U0716] is used to change the General Ledger account numbers and names for a specific office. G/L account numbers and names appear on various General Ledger audit control reports. LeasePak reports, such as the G/L Reconciliation [R0403] and the G/L Entries Listing [R0406], will display the user defined G/L names and numbers modified in this update.
The G/L account numbers and names for an office are established when adding an office to the LeasePak system using the Office [U0206] update. The Office G/L Change update should only be used if one or more account numbers or names are to be changed.
This screen is used to select the office whose General Ledger account numbers and/or names are to be changed. The lessor's controller should be consulted before any General Ledger account numbers or names are changed. These numbers and names appear on the General Ledger reports and are also used in the interface with the company General Ledger.
- PORT
/COMP / REGN / OFFIC
Enter the P/C/R/O numbers for the G/L change. The P/C/R/O must exist on the Names (RNM) file.
This screen is used to modify General Ledger account names and numbers for a given office. LeasePak's internal account number index with suggested General Ledger account names is displayed on the left. The existing G/L account numbers and names for the office are displayed on the right.
Any or all of the G/L account numbers and names for this office may be changed. The numbers and names may be changed to any value desired. LeasePak does not perform any edit checks for duplicate names and/or numbers defined by the user.
- DEFAULT G/L ACCOUNT NUMBER
(scrolled area)
NetSol's internal G/L account number index and suggested G/L account numbers are displayed. This column is not accessible.
-
DEFAULT G/L ACCOUNT NAME (scrolled area)
NetSol's internal G/L account name index and suggested G/L account names are displayed. This column is not accessible.
Note: These G/L names and numbers are used as defaults for an office added through the Add option of the Office update [U0206], unless a different default General Ledger is specified.
- USER G/L ACCOUNT NUMBER
Enter the new user defined G/L account number for this office, if desired. LeasePak does not perform any edit checks if duplicate account numbers are entered.
- USER G/L ACCOUNT NAME
Enter the new user defined G/L account name for this office, if desired. LeasePak does not perform any edit checks if duplicate account names are entered.Name and number changes will be reflected throughout LeasePak's updates and reports. The G/L Adjustment [U0121] screen has been modified to display NetSol's Default Account Numbers along with the User G/L Account Names.
The Help menu in the G/L adjustment update displays both NetSol's Default G/L Account Names and Numbers and the User G/L Account Names and Numbers. This allows NetSol the ability to identify G/L Accounts when providing customer support.
If your LeasePak setup is configured to archive historical general ledger names and numbers, the old names/numbers are stored in the LeasePak databasedhgHistorical General Ledger Name table, while the new names/numbers will become effective on the day following when changes were made. Refer to the overview document Historical General Ledger Names/Numbers for more information.
Audit Report
If your LeasePak setup is configured to archive historical general ledger names and numbers, Office G/L Change diplays an audit report detailing the old and new general ledger names and numbers.
For more information on archiving general ledger account name and number changes, refer to the overview document Historical General Ledger Names/Numbers.
LeasePak Documentation Suite
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