Suspense [U0109]

Contents

• Add Suspense
• Change Suspense
• Clear Suspense via Cashier's Check
• Clear Suspense via G/L Account

Introduction

• ADD
  
  
• CHANGE
  
  
• CLEAR VIA G/L ACCOUNT
  This option removes an item from suspense by moving the remaining balance to the general ledger account specified.
  
  
• CLEAR VIA CASHIER’S CHECK
  This option removes an item from suspense by writing a cashier’s check for the amount of the item.

Add Suspense

• SUSPENSE ITEM
  The number assigned to this suspense item is displayed when an AMOUNT is entered.
  
  
• AMOUNT
  Enter the amount of the suspense item.
  
  
• COMMENTS
  Enter any comments for the suspense item.
  
  
• PORT/COMP/REGN/OFFIC
  PORTFOLIO, COMPANY, REGION, and OFFICE must be entered.
  
  
• LEASE
  Enter the lease number for the suspense item, if known.
  
  
• BANK CODE
  This field will appear if the Multiple Banks module has been purchased. It allows the user to specify which bank has received the cash. The default bank code is 125; valid entries are 1 or 125-144. Click on Help arrow for a list of valid bank codes.

LeasePak will use all the available Suspense amounts including those created in End of Period Batch Payments [U0415] and interactive Batch Payments [U0305] to apply to any outstanding invoices for that lease through End of Period. Additionally, LeasePak will also apply suspense created though Payments [U0102], Suspense [U0109] and Cash Control [U0126] to outstanding invoices for interest bearing loans.

When the Auto Apply Suspense for IBL [U0420] End of Period module is selected on the MODULES AND REPORTS screen in the End of Period Customizations of the Portfolio [U0212] update, LeasePak will apply the suspense item to any outstanding invoices with the Payment Effective Date.

• SUSPENSE ITEM
  The number assigned to this suspense item is displayed when an AMOUNT is entered.
  
  
• AMOUNT
  Enter the amount of the suspense item.

• COMMENTS
  Enter any comments for the suspense item.

• PORT/COMP/REGN/OFFIC
  PORTFOLIO, COMPANY, REGION, and OFFICE must be entered.

• LEASE
  Enter the lease number for the suspense item, if known.

• BANK CODE
  This field will appear if the Multiple Banks module has been purchased. It allows the user to specify which bank has received the cash. The default bank code is 125; valid entries are 1 or 125-144. Click on Help arrow for a list of valid bank codes.

• CHECK NUMBER
  When the Cash Control module has been purchased, the check number is required, if not, this field is informational only.
  
  LeasePak will store the check number in the Check Payment Master (RPM) file and Check Payment Detail (RPN) file. A trace reference will be created based on the Suspense Origination code: ‘LPSU’ for Suspense [U0109]. The trace reference will be displayed in the Cash Control Payment History [R0926] report.

• AUTO APPLY SUSPENSE
  This field appears and automatically defaults to ‘Y’ when the lease number is entered and the lease is an interest bearing loan. LeasePak will automatically apply those Suspense items to any outstanding invoice for that lease.
  
  If ‘N’ is entered, LeasePak will not automatically apply the suspense item.

• EFFECTIVE DATE
  The Effective Date of the suspense item should be entered in MM/DD/YY or DD/MM/YY format, depending on the Date Format Preference field in Security [U0706]. LeasePak will default the current date of the suspense item entry. This date may be changed.

Change Suspense

The Suspense Review report [R0203] lists all items in suspense. Any uncleared suspense item may be changed, even if it did not originate in (was not created by) the Suspense update [U0109].

• SUSPENSE ITEM
  Enter the number of the suspense item to be changed. Click on the Help arrow for a list of existing suspense items.

• AMOUNT
  Change the amount in suspense, if desired. AMOUNT may not be reduced by more than the REMAINING BALANCE. When AMOUNT is increased or decreased, REMAINING BALANCE is adjusted.
  
  AMOUNT may not be changed if the suspense item has been assigned to an operator through the Session update [U0111]. If it must be changed, remove the suspense item from the assigned operator’s session using the Change Session option of the Session update [U0111], change the AMOUNT using the Change option of the Suspense update [U0109], and re-assign the item to the operator through the Session update [U0111].
  
  
• REMAINING BALANCE
  The remaining balance in suspense, adjusted for any changes in AMOUNT, is displayed.
  
  
• COMMENTS
  Change the comments for the suspense item, if desired. These comments appear on the Suspense Review report [R0203] and may be used to identify a particular suspense item.
  
  
• PORT
  The portfolio number for the suspense item is displayed and may not be changed. This is to avoid conflicts when the suspense item is assigned to an operator’s session, which is tied to a specific portfolio.
  
  
• COMP/REGN/OFFIC
  Change, if desired, the company, region and/or office number for the suspense item. COMPANY, REGION, and OFFICE must be specified. LEASE is optional.
  
  
• LEASE
  Change the lease number for the suspense item, if desired. LEASE is optional.

This Change Suspense screen appears when the Cash Control module is purchased. LeasePak will use all the available Suspense amounts including those created in End of Period Batch Payments [U0415] and interactive Batch Payments [U0305] to apply to any outstanding invoices for that lease through End of Period. The Suspense Review report [R0203] lists all items in suspense. Any uncleared suspense item may be changed, even if it did not originate in (was not created by) the Suspense update [U0109]. LeasePak will also apply suspense created though Payments [U0102], Suspense [U0109] and Cash Control [U0126] to outstanding invoices for interest bearing loans.

When the Auto Apply Suspense for IBL [U0420] End of Period module is selected on the MODULES AND REPORTS screen in the End of Period Customizations of the Portfolio [U0212] update, LeasePak will apply the suspense item to any outstanding invoices with the Payment Effective Date.

• AMOUNT
  Change the amount in suspense, if desired. AMOUNT may not be reduced by more than the REMAINING BALANCE. When AMOUNT is increased or decreased, REMAINING BALANCE is adjusted.
  
  AMOUNT may not be changed if the suspense item has been assigned to an operator through the Session update [U0111]. If it must be changed, remove the suspense item from the assigned operator’s session using the Change Session option of the Session update [U0111], change the AMOUNT using the Change option of the Suspense update [U0109], and re-assign the item to the operator through the Session update [U0111].
  
  If the Suspense item has a batch number associated with it, the user can not change the amount of the Suspense item.

• REMAINING BALANCE
  The remaining balance in suspense, adjusted for any changes in AMOUNT, is displayed.
  
  
• COMMENTS
  Change the comments for the suspense item, if desired. These comments appear on the Suspense Review report [R0203] and may be used to identify a particular suspense item.
  
  If the Suspense item has a batch number associated with it, the user my only change the Comments.
  
  
• PORTFOLIO/COMPANY/REGION/OFFICE
  The portfolio number for the suspense item is displayed and may not be changed. This is to avoid conflicts when the suspense item is assigned to an operator’s session, which is tied to a specific portfolio.
  
  
• LEASE
  The lease number for the suspense item, is displayed
  
  
• CHECK NUMBER
  The check number for the suspense item is displayed.
  
  
• AUTO APPLY SUSPENSE
  Change this field to Auto Apply Suspense for IBLs, if desired. LeasePak will automatically apply those Suspense items to any outstanding invoice for that lease when ‘Y’ is entered.
  
  If ‘N’ is entered, LeasePak will not automatically apply the suspense item.
  
  
• EFFECTIVE DATE
  Change the Effective Date of the suspense item, if desired in MM/DD/YY or DD/MM/YY format, depending on the Date Format Preference field in Security [U0706].

Clear Suspense via Cashier’s Check

This screen is used to clear a suspense item via a cashier’s check.

• SUSPENSE ITEM
  Enter the number of the suspense item to be cleared. Click on the Help arrow for a list of existing suspense items.

   

This screen is used to verify the suspense item to clear and the payee for a cashier’s check. The entire remaining balance of the suspense item must be cleared; partial clearing is not allowed.

• AMOUNT
  The original amount of the suspense item is displayed.
  
  
• REMAINING BALANCE
  The portion remaining in suspense is displayed. The entire REMAINING BALANCE will be cleared.
  
  
• REFERENCE
  Change, if desired, the comment or reference for the suspense item. REFERENCE appears on the check stub if LeasePak produces the formatted cashier’s check, the Cashier’s Check Listing report [R0205], and the Suspense Review report [R0203].
  
  
• DISBURSEMENT DATE
  Enter the date of disbursement iin MM/DD/YY or DD/MM/YY format, depending on the Date Format Preference field in Security [U0706]. The check will be created on this date. It cannot be in the past.

• PORT/COMP/REGN/OFFIC
  The portfolio, company, region and office numbers of the suspense item are displayed.
  
  
• LEASE
  Change the lease number, if desired.
  
  If a lease is entered, the lessee’s name and address are displayed as the payee name and address and may not be changed. If the lessee is tied to a customer, the customer’s name and address are displayed in place of the lessee’s.
  
  
• PAYEE NAME
  Enter or change the name of the recipient of the check. If a lease is entered, this field may not be accessed.
  
  
• ADDRESS 1
  Enter or change the first address line of the payee. If a lease is entered, this field may not be accessed.
  
  
• ADDRESS 2
  Enter or change the second address line of the payee, if any. If a lease is entered, this field may not be accessed.
  
  
• CITY
  Enter or change the city of the payee. If a lease is entered, this field may not be accessed.
  
  
• STATE
  Enter or change the state of the payee. STATE must be a valid post office abbreviation. If a lease is entered, this field may not be accessed.

  Note: For locations where states do not exist, a "free form" code of FF may be entered. When addresses using FF are printed on invoices or reports, the state is blank.

• ZIP
  Enter or change the ZIP code of the payee.

For U.S. use 5 or 9 digits
For Canada use 6 characters (alternating letters and numbers)
For Mexico use 5 digits
For other locations any entry is accepted, or field may be blank

• BANK CODE
  This field will appear if the Multiple Banks module has been purchased. It allows the user to specify from which bank the cash should be disbursed. The default bank code is 126 and valid entries are 1 or 125-144. If checks have already been disbursed using this suspense item, the bank code used during the previous disbursal will be displayed. Click on the Help arrow for a list of valid bank codes.
  
  
• IS THIS THE CORRECT SUSPENSE ITEM TO CLEAR (Y/N)?
  Enter Y to clear the suspense item by writing a cashier’s check. Enter N to leave the item in suspense.

Clear Suspense via G/L Account

This screen is used to clear a suspense item by moving the entire amount into a general ledger account.

• SUSPENSE ITEM
  Enter the number of the suspense item to be cleared.
  
  Click on the Help arrow for a list of existing suspense items.

This screen is used to verify the suspense item to clear and specify the G/L account to use. The entire remaining balance of the suspense item must be cleared; partial clearing is not allowed.

• ORIGINAL AMOUNT
  The original amount of the suspense item is displayed.

• REMAINING BALANCE
  The portion of the original suspense amount remaining in suspense is displayed. The entire REMAINING BALANCE will be cleared.
  
  
• PORT/COMP/REGN/OFFIC
  The portfolio/company/region and office numbers of the suspense item are displayed.
  
  
• LEASE
  The lease number, if any, of the suspense item is displayed.
  
  
• G/L ACCOUNT
  Enter the general ledger account which should be used to clear the suspense item.
  
  Click on the Help arrow for a list of valid general ledger accounts.
  
  
• REFERENCE
  Change the comments or reference for the suspense item, if desired. Comments appear on the Suspense Review [R0203].
  
  
• IS THIS THE CORRECT SUSPENSE ITEM TO CLEAR (Y/N)?
  Enter Y to clear the suspense item to a general ledger account. Enter N to leave the item in suspense.

© 2001 by McCue Systems Incorporated.
All rights reserved.

The information contained in this document is the property of McCue Systems, Inc. Use of the information contained herein is restricted. Conditions of use are subject to change without notice. McCue Systems, Inc. assumes no liability for any inaccuracy that may appear in this document; the contents of this document do not constitute a promise or warranty. The software described in this document is furnished under license and may be used or copied only in accordance with the terms of said license. Unauthorized use, alteration, or reproduction of this document without the written consent of McCue Systems, Inc. is prohibited.