Lease Meter Maintenance [U0233]
Updates, Maintenance [U02]
Corresponding End of Period process: None
Cost Per Use: this update is part of
Cost Per Use, a separate optional module of LeasePak. For more information, refer to the overview document
Cost Per Use.
This update applies to lease-level meters only.
For asset-level meters, use Asset Meter Maintenance [U0231]. Also, this document refers
to the update as you might access it from either Application Tracking [U08] (for applications) or from the LeasePak main menu
(for booked leases).
Screens
From the LeasePak menu, select Updates, Maintenance [U02], Lease Meter Maintenance [U0233]. The update displays the Application/Lease Selection screen:
Type the application/lease number or use 
to use
Client Search to look up the number.
Once you have selected the application/lease, click OK to continue. The update displays the Meter Selection screen:
If there are no previously defined meters, only Add will be available. You can define up to 4 meters for each application/lease. Once the 4 meters are defined, only Change and Delete are available. Click Add to define a new meter for the application/lease, or highlight a meter definition in the list and click Change or Delete. If you are deleting a definition, LeasePak will ask for you to confirm the deletion, and will warn you if there are transactions associated with the meter. If you are adding or changing a meter, the update displays the following screen:
Field Descriptions
Meter Info Section
- Meter ID
- When adding a new meter, type the identifying code, up to 4 alphanumeric characters. When changing an existing meter, this field is display only.
- Description
- When adding or changing, specify a description for the meter, up to 36 alphanumeric characters.
Asset Info Section
This section displays asset(s) associated with the selected meter.
Associating assets with a lease-level meter is different than having an asset-level meter. This is still a lease-level meter.
- Asset
- For each associated asset, displays the asset number.
- Identification
- For each associated asset, displays the asset identification (raq.id_s or req.id_s).
- Beginning Meter Count
- For each associated asset, type a beginning meter count for number of uses for the asset. The field accepts values from 0 to 9,999,999.
To associate an asset with the lease-level meter, click Add. To delete an asset from the list and remove its association with the meter, first highlight the asset number, then click Delete. The update displays an asset selection screen (title will be either "Add Asset" or "Delete Asset"):
Type the asset number or use to start the
Asset Search function.
If you are deleting an asset from the list, LeasePak will prompt to confirm the deletion, and prompt again if any transactions for the asset/meter association exist.
You can associated one or more assets with a lease-level meter, and one or more lease-level meters with an asset. The following diagram illustrates an example of this:
The lease consists of 3 copiers. Copier 1 and Copier 2 can produce either color or black and white copies. Copier 3 can only produce black and white copies. The cost-per-use rates for color vs. black and white copies require two separate meters: one for color copies and one for black and white copies. Associate the color meter with Copier 1 and Copier 2. Associate the black and white meter with Copier 1, Copier 2, and Copier 3.
Rate Info Section
- Available Credit
- Displays the available service credit value in number of uses, if any. You can assess service credits using the Assess Meter Charge [U0131] update or in batch using Cost Per Use Import File ($uexe/lpadriver.exe /util 224).
- Base Allowance
- Type a number of uses to be included in the base charge; that is, the maximum number of uses not subjected to a cost-per-use charge. The field accepts values from 0 to 9,999,999.
- Start Date
- When adding a new meter, type the start date for meter use. When changing an existing meter, this field is display only if readings have been entered for the meter.
- Billing Frequency
- Shows and sets the billing frequency for the meter assessment. Enter one of the following to set the billing frequency: 1 for monthly, 3 for quarterly, 6 for bi-annual and 12 for annual.
- Start Range
- For each tier, this field displays either
Base Allowance + 1
for the first tier orPrevious Tier's End Range + 1
for subsequent tiers. Valid values are 0 to 9,999,999. - End Range
- For each tier, type the maximum number of uses for that tier. For the last tier, type -1 (or leave as is, since -1 is the default). Indicating the last tier, '-1' specifies 'Start Range or more' for that tier and has an upper limit of 9,999,999, which is also the maximum value you can type.
- Cost per Use rate
- For each tier, type the per-use amount. Valid values are $0.00 to $9999.99999 (note the amounts to the right of the decimal are cents and fractions of cents).
In the above screen, the Base Allowance is 2,500, so the first pricing tier starts at 2,501 uses and ends at 10,000, at an amount of 1/8 cent ($0.125) per use. If the equipment user has more than 10,000 uses between meter readings, the second tier, for 10,001 uses or more, specifies a charge of 1/16 cent ($0.0625) per use.
After adding or changing a meter, click OK to save the changes and return to the Meter Selection screen, or click Cancel to return to the Meter Selection screen without making any additions or changes.
LeasePak Documentation Suite
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