Address Employer 1 Employer 2 Prev Emp Other

Guarantor [U0217]

Guarantor is a type of LeasePak client. If you are a beginning LeasePak user or have not yet worked with LeasePak clients, first read the document LeasePak Client for introductory information on how to add, change, and delete LeasePak clients.

Note: a guarantor may not be deleted if currently assigned to any lease or application.

 

Contents

• Introduction



• Guarantor Tabs
  • Address Tab
  • Current Employer 1 Tab
  • Current Employer 2 Tab
  • Previous Employer Tab
  • Other Tab

 

Introduction

The Guarantor update is used to add, change, or delete guarantor information. When adding a guarantor, the user may either add the guarantor as a completely new client (if the guarantor does not exist in the system in any form), or as a new relationship for an existing client (if the guarantor already exists in the system, but only as a lessee, lender, etc.). For more information on clients and relationships, refer to the Client Relationships section of LeasePak Key Structure.

If Client Cloning Module is purchased, the option of cloning a new guarantor from an existing guarantor will be available, using the Client Search screen.

Once a guarantor has been added to the system, it may then be associated with multiple applications and/or leases. Note that a guarantor is independent of portfolio, company, region, and office (P/C/R/O). That is, the same Guarantor number may be assigned to applications and/or leases in different P/C/R/Os.

The Guarantor number is a 9-character alphanumeric field, which must be unique system-wide. It may be assigned automatically by LeasePak (an increasing sequential number) or entered by the user. The CLIENT NUMBERING METHOD (system-assigned or user-entered) is specified through the Miscellaneous option of the Custom General update [U0712].

The LeasePak term "guarantor" may be changed through the Account Customizations option of the Custom General update [U0712]. Refer to the Custom General update [U0712] for more information on defining account aliases.

Fields for adding or changing a guarantor are arranged onto five tabs. All information required to set up a new guarantor (SHORT NAME, NAME, ADDRESS 1, CITY, STATE and ZIP) appears on the Address tab.

 

Guarantor Address Tab

The address tab is used for address and contact information for the guarantor, as well as the default portfolio/company/region/office.

• NUMBER
  If adding an entirely new Guarantor, enter a new number for the guarantor. Press HELP for a list of current guarantors to find the next available number. If adding a guarantor cloned from another client or changing a previously added guarantor, the number is displayed.

Note: The ability to change the Guarantor number when adding a new guarantor is determined by the CLIENT NUMBERING METHOD (as set up in the Custom General update [U0712]), and the user's security (as set up in the Security update [U0706]). If the CLIENT NUMBERING METHOD is set for manual entry, a new Guarantor number may be entered by any user with the ability to access this update. If the CLIENT NUMBERING METHOD is not set for manual entry, the new Guarantor number automatically assigned may only be changed by a user having sufficient privilege. Refer to the Security update [U0706] or Custom General update [U0712] for more information.

• SHORT NAME
  Enter or change the short name for this guarantor. Note that this field is at the client level, so changes will affect all relationships for the client. For example, if the guarantor being added or changed also exists on the system as a lessee (same client number), then a change to the short name here would also affect the short name for the lessee relationship. When other relationships are affected, a warning message will be displayed.

Note: Since the short name will be used for the client search, it is suggested that personal names be entered in the following order:

Last, First, Middle (for example: SUAREZ, MARIA J.)

If the ALLOW CLIENT RECORD NAME CHANGES switch in the Security [U0706] update is not selected, the user will be restricted from changing the short name of an existing Guarantor and the field will be display only.

• SS/BUS ID
  Enter or change the social security/business ID number for this guarantor, if available. Note that this field is at the client level, so changes will affect all relationships for the client. When other relationships are affected, a warning message will be displayed.

Note: If the ALLOW CLIENT RECORD NAME CHANGES switch in the Security [U0706] update is not selected, the user will be restricted from changing the SS/BUS ID of an existing Guarantor and the field will be display only.

• LAST MOD
  The initials of the person who last added or changed information for this guarantor and the date the change was made are displayed.

Advanced Note: This date excludes all changes made to current employer, previous employer, and OTHER address information associated with this guarantor.

• NAME
  Enter or change the name for the guarantor.

Note: If the ALLOW CLIENT RECORD NAME CHANGES switch in the Security [U0706] update is not selected, the user will be restricted from changing the name of an existing Guarantor and the field will be display only.

• ADDRESS 1
  Enter or change the first address line of the guarantor. Use this field if there is only one address line.

• ADDRESS 2
  Enter or change the second address line of the guarantor, if available.

• CITY
  Enter or change the city of the guarantor.

• STATE
  Enter or change the state of the guarantor. Use Help for a list of valid states. Must be a valid post office abbreviation.

Note: For locations where states do not exist, a "free form" code of FF may be entered. When addresses using FF are printed on reports, the state is blank.

• ZIP
  Enter or change the ZIP or postal code of the guarantor.

• For U.S. use 5 or 9 digits
• For Canada use 6 characters (alternating letters and numbers)
• For Mexico use 5 digits
• For other locations any entry is accepted, or field may be blank
  
  
• BUS PHONE
  Enter or change the area code and business phone number of the guarantor. The phone number must be entered if the area code is entered.

• HOME PHONE
  Enter or change the area code and home phone number of the guarantor. The phone number must be entered if the area code is entered.

• EMAIL
  Enter or change the email address of the guarantor. The email address allows up to 50 alphanumeric characters to be entered.
  
  
• GUAR TITLE
  Enter or change the job title or position of the guarantor.

• LETTER VERSION
  Letters are created through various stand-alone applications by extracting data from LeasePak. This field may be used in conjunction with the stand- alone software interface. Consult your MSI Client Services representative.

• DEFAULT PORTFOLIO
  Enter the default portfolio for this guarantor. This field is optional. Note that while guarantors are generally independent of portfolios, this field may be used to limit an operator's security to certain guarantors. For example, if an operator's security is defined for portfolio 1, then that operator will only be able to access and use guarantors that have a DEFAULT PORTFOLIO of 1. Operators who have no security restrictions will be able to access all guarantors regardless of the DEF PORT field. To see a list of valid portfolios press HELP. Refer to the Security update [U0706] for more information on defining portfolio security for operators.

• DEF COMP
  Enter the default company for this guarantor. This field is optional. It may be used to limit an operator's security to certain guarantors.

• DEF REGN
  Enter the default region for this guarantor. This field is optional. It may be used to limit an operator's security to certain guarantors.

• DEF OFFCE
  Enter the default office for this guarantor. This field is optional. It may be used to limit an operator's security to certain guarantors.

 

Guarantor Current Employer 1 Tab

The Current Employer 1 tab is optional. It can be used to store primary employment information for the guarantor.

• NAME
  Enter or change the guarantor's employer's name.

• LAST MOD
  The initials of the person who last added or changed information for the employer and the date the change was made are displayed.

• CONTACT
  Enter or change the name of the contact person for the employer indicated.

• CONTACT TITL
  Enter or change the title or job position of the contact person.

• ADDRESS 1
  Enter or change the first address line of the employer. Use this field if there is only one address line.

• ADDRESS 2
  Enter or change the second address line of the employer.

• CITY
  Enter or change the city of the employer.

• STATE
  Enter or change the state of the employer. Press HELP for a list of valid states. STATE must be a valid post office abbreviation.

Note: For locations where states do not exist, a "free form" code of FF may be entered. When addresses using FF are printed on reports, the state is blank.

• ZIP
  Enter or change the ZIP or postal code of the current employer.

• For U.S. use 5 or 9 digits
• For Canada use 6 characters (alternating letters and numbers)
• For Mexico use 5 digits
• For other locations any entry is accepted, or field may be blank
  
  
• PHONE
  Enter or change the area code and phone number of the employer. The phone number must be entered if the area code is entered.

• MON SALARY
  Enter or change the monthly salary of the guarantor. This field is informational only. It appears on the 2 Current Employer tabs, but not on the Previous Employer.

• ADD'L INCOME
  Enter or change any additional income that this guarantor has. This field is informational only and need not be related to the employer. It appears only on Current Employer 1 tab.

• REF STAT
  Enter or change the reference status code for the employer. This code may be used to rate the reference (i.e., good, bad, etc.), or indicate whether the reference check was completed. It appears on the 2 Current Employer tabs, but not on Previous Employer. Press HELP for a list of valid codes. Reference status codes may be defined using the Custom Codes update [U0722].

• POSITION
  Enter or change the job position or job title of the guarantor. This field is informational only.

• LEN OF EMP
  Enter or change the length of the guarantor's employment (number of years and months) with the employer. This field is informational only.

• SOURCE
  Enter the source code for any additional income. Press HELP for a list of valid codes. These codes are established with the Custom Code update [U0722]. This field is informational only and need not be related to the employer.It appears on only the Current Employer 1 tab.

Advanced Note: More detailed income source information may be stored on the NOTEBOOK.

 

Guarantor Current Employer 2 Tab

The Current Employer 2 tab is optional. It can be used to store secondary employment information for the guarantor. Its fields are identical to the Current Employer 1 tab, except that ADDL INCOME and SOURCE do not appear.

 

Guarantor Previous Employer Tab

The Previous Employer tab is optional. It can be used to store previous employment information for the guarantor. Its fields are identical to the other two Employer tabs, except that MON SALARY, ADDL INCOME and SOURCE do not appear.

 

Guarantor Other Tab

The fifth and final tab is for Other information related to the guarantor. All fields are optional. Their use is flexible. Field descriptions below are only suggested uses.

• NAME
  Enter or change the name associated with this miscellaneous address.

• LAST MOD
  The initials of the person who last added or changed information for this miscellaneous address and the date the change was made is displayed.

• OTHER ADDRESS 1
  Enter or change the first address line of the miscellaneous address. Use this field if there is only one address line.

• OTHER ADDRESS 2
  Enter or change the second address line of the miscellaneous address.

• OTHER CITY
  Enter or change the city of the miscellaneous address.

• STATE
  Enter or change the state of the miscellaneous address. Press HELP for a list of valid states. STATE must be a valid post office abbreviation.

Note: For locations where states do not exist, a "free form" code of FF may be entered. When addresses using FF are printed on invoices or reports, the state is blank.

• ZIP
  Enter or change the ZIP or postal code.

• For U.S. use 5 or 9 digits
• For Canada use 6 characters (alternating letters and numbers)
• For Mexico use 5 digits
• For other locations any entry is accepted, or field may be blank
  
  
• BUS PHONE
  Enter or change the area code and business phone number of this miscellaneous address. The phone number must be entered if the area code is entered.

• HOME PHONE
  Enter or change the area code and home phone number of this miscellaneous address. The phone number must be entered if the area code is entered.

• LENGTH OF RESD
  Enter or change the length of residency (in years and months) at the miscellaneous address, if appropriate. This field is informational only.

• NOTE 1 / 2
  Enter or change notes regarding this guarantor

• ID
  Enter or change the ID number associated with the miscellaneous address. This field is informational only.

 

LeasePak  Reference Guide

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