Assess Meter Charge [U0131]

Cost Per Use: this update is part of Cost Per Use, a separate optional module of LeasePak. For more information on Cost Per Use, refer to the following:

Screens

Assess Meter Charges

From the LeasePak menu, select Updates, Daily Work [U01], Assess Meter Charge [U0131]. The update displays the Asset Selection screen:

Type the asset number or use to start the Asset Search function. To be eligible for this update, an asset must meet the following criteria:

A Cost Per Use assessment is set up for the asset's portfolio
Asset is booked and tied to a lease
Asset has at least one active meter defined. Use the Asset Meter Maintenance [U0231] update to define a meter for the asset

Once you have selected the asset, click OK to continue. The update displays the Assess Meter Charges screen, which includes a set of fields for each meter defined for the asset:

Field Descriptions

Asset: The asset number. Display only.
Lease: The lease number if asset is on lease. Display only.
Description: The asset description. Display only.
Identification: The asset identification. Display only.
Meter(s): For each meter, the meter description. Display only.
Meter Start: For each meter, the end date of the last meter charge. If this is the first charge, the defined meter Start Date from the Asset Meter Maintenance [U0213]. Display only.
Meter End: For each meter, type a meter cycle (period) end date. The value must be greater than Meter Start. Default is Meter Start plus one month.
Service Credit: For each meter, type the number of service credits, if any. Display only.
Carry Over Credit: For each meter, service credits remaining from the previous cycle, if any.
New Meter Read: For each meter, type the new meter reading. If New Meter Read is less than Previous Meter Read, LeasePak will display a message that the meter has turned over.
Previous Meter Read: For each meter, reading from the previous cycle. Display only.
Excess: (Calculated field for each meter) difference between New Meter Read and Previous Meter Read; that is, the number of uses for this cycle. Display only. After making changes in the editable fields, click Calculate to populate the calculated fields.
Applied Credit: (Calculated field for each meter) number of service credits applied against the Excess for this cycle. For more information on service credits, refer to the Tier-Based Service Credits section of Asset Meter Maintenance [U0231]. Display only.
Charge: (Calculated field for each meter) the assessment charge, not including any credit amount.
Credit Amount: (Calculated field for each meter) the credit amount, if any.
Sub Total: (Calculated field for each meter) the assessment charge - credit amount.
Remaining Credit: (Calculated field for each meter) service credits that will roll over to the next cycle, if any.
Total Charge(s): (Calculated total for all meters) the total amount to assess.

Update fields as needed and click Calculate, then click Assess Charge(s) to assess the Total Charge(s) amount, or click Cancel to return to the Asset Selection screen without assessing charges.

Invoicing

LeasePak will place the meter charge assessment on the next invoice to be accrued for an asset tied to a lease. For users without the Off Lease Billing module, if the lease has stopped accruing, LeasePak will place the assessment on the most recent invoice; in this case, multiple assessments may be placed on the same invoice over time.

For users with the Off Lease Billing module, LeasePak will only place multiple assessments on the same invoice if accruals are stopped due to the lease being in a non-accrual hold status.

Assess Meter Charges Notes

You must use one of the Cost Per Use updates to either assess or reverse meter charges. Once you specify an assessment to use with Cost Per Use in the Portfolio [U0212] Miscellaneous Customizations, you cannot assess or waive charges for that assessment through other LeasePak assessment/waiver updates, such as Assessment [U0105] or Batch Assessments [U0418].

The information contained in this document is the property of McCue Systems, Inc. Use of the information contained herein is restricted. Conditions of use are subject to change without notice. McCue Systems, Inc. assumes no liability for any inaccuracy that may appear in this document; the contents of this document do not constitute a promise or warranty. The software described in this document is furnished under license and may be used or copied only in accordance with the terms of said license. Unauthorized use, alteration, or reproduction of this document without the written consent of McCue Systems, Inc. is prohibited.