General Ledger Entries Listing [R0406]

The General Ledger Entries Listing [R0406] provides the information necessary to pass entries to a General Ledger system separate from LeasePak. Also, used in conjunction with the Trial Balance report [R0901], the Accounts Receivable Balancing report [R0404], the Income Receivable Balancing report [R0407], the Accounts Payable Balancing report [R0408], the Suspense Review report [R0203] and the Off Lease Inventory report [R1001], it is an essential tool in the General Ledger reconciliation process.

The report may be accessed through the Audit Control report menu [R04].

The report may be selected interactively for:

• All accounting units (portfolio, company, region, office)
• A portfolio
• A company
• A region
• An office

The report may be automatically generated for each portfolio at the end of the day through the End of Period update [U0401]. Use the End of Period MODULES AND REPORTS screen under the End of Period Customizations option of the Portfolio update [U0212] to specify whether the report is created.

When IDC/IDR fees are entered on an application or a lease, the fifty-three additional G/L accounts that were added in LeasePak v3.1a will be displayed on this report.

Note: This report cannot accommodate a very large number of P/C/R/Os within one portfolio. If the number exceeds 1500, the report may fail to run dependably.

 

General Ledger Entries Selection

• ALL
  Enter X to report on all accounting units (portfolio, company, region, and offices). Leave blank to report on a specific portfolio, company, region, and/or office.
  
  
• PORT
  Enter the number of the portfolio upon which to report. Leave blank if reporting across portfolios.
  
  
• COMP
  Enter the number of the company upon which to report. Leave blank if reporting across companies.
  
  
• REGN
  Enter the number of the region upon which to report. Leave blank if reporting across regions.
  
  
• OFFIC
  Enter the number of the office upon which to report. Leave blank if reporting across offices.

 

General Ledger Entries Listing

 

The General Ledger Entries Listing report [R0406] reports at the office level and provides the following information:

• GENERAL LEDGER ACCOUNT NUMBER
  The number assigned to the General Ledger account is displayed.
  
  
• GENERAL LEDGER ACCOUNT NAME
  The name associated with the General Ledger account is displayed.
  
  
• DEBIT
  The daily debits recorded against the General Ledger account is displayed.
  
  
• CREDIT
  The daily credits recorded against the General Ledger account is displayed.
  
  
• M-T-D DEBIT
  The month-to-date debits recorded against the General Ledger account is displayed.
  
  
• M-T-D CREDIT
  The month-to-date credits recorded against the General Ledger accounts is displayed.
  
  
• BALANCE
  The net balance of the General Ledger account is displayed.
  
  
• CASH PROCESSED
  The total dollar amount of cash processed for the office is displayed. If both cash receipts and disbursements are assigned through a session, this field is the total of the cash processed and cash disbursed (i.e., it is not a net cash figure). To determine the daily net cash for an office, subtract the daily credits from the daily debits. CASH PROCESSED is cleared (set to zero) at the end of the day through the Zero Daily General Ledger Accounts update [U0422] executed by the End of Period process.
  
  

• TOTALS
  Totals are shown for all General Ledger account balances by region, company, portfolio and all accounting units (portfolio, company, region, and office). If one or more offices in a region have different names and/or numbers for the same General Ledger account, the MSI default name and/or number for that account is displayed for the region totals. The same is true for company totals, if region account names and/or numbers are different, and for portfolio totals, if account names and/or numbers vary between companies. An asterisk (*) next to the name or number signifies that the default name or number is displayed. The default G/L account names and numbers are provided by MSI. Refer to the Office G/L Change update [U0716] for the account names and numbers used by each office and the corresponding MSI default names and numbers.

 

LeasePak  Reference Guide

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