Assessment [U0105]

Contents

Introduction

The Assessment update [U0105] functions are used to assess charges to an invoice or waive previously assessed charges.

Assessments are classified as being either lease-level or asset level. The lease-level assessments (with their default LeasePak names) are:

The asset-level assessments (with their default LeasePak names) are:

Customizations available for the non-recurring charge assessments include whether or not to use the assessment, assessment name, whether to account for the assessment on a cash or accrual basis, in what order the assessments should be paid (priority), and whether or not to include the assessment in delinquency calculations.

For recurring charge assessments, customizations include name, type (Escrow, Income, Payable, or special Tax), and payment order (priority). Recurring charges are always accounted for on a cash basis, except for the Escrow recurring charge, which allows for a nontaxable payable to be billed to the client on an accrual basis.

Customizations for assessments are made through the Assessment Customizations of the Portfolio update [U0212].

Note: prior to release v3.3a, all non-booked recurring charges needed to be assessed through the Master Financial [U0202] update. If the user is running LeasePak version v3.3a or later, non-booked recurring charges may be booked through the Assessments [U0105] update.

Each assessment is tracked in its own General Ledger account. With cash-based accounting, assessment income or payables are recognized when the assessment is paid by the lessee. With accrual-based accounting, assessment income or payables are recognized when the charge is assessed.

If a lease number is entered or if an asset number is entered and the asset is on lease, assessments are added to the next invoice for the lease. If the asset is off lease, accounts receivables are not recorded for the assessment.

Assessments can be applied to leases in non-accrual or to the assets tied to such leases as long as there are outstanding invoices. No new invoices can be created for a non-accrual lease.

When the Off Lease Billing module is purchased, LeasePak allows the ability to assess charges to leases/assets that have been Paid off or Terminated. When an assessment has been added via Assessment [U0105] to a paid-off or terminated lease/asset, an invoice will be created and due in 30 days from the date entered. All existing G/L accounts will be updated accordingly.

 

This screen is used to select the desired assessment function.

Option Descriptions

 

Assessment

This screen is used to select the lease or asset to which an assessment is to be charged.

For an asset, possible assessments are property tax, federal highway use tax, and sales/use tax (In order to assess use tax to an asset, the asset must be on lease and the use tax code cannot be NOEX or NONR.)

All other types of assessments (e.g., collection fees, late charges, extension fees, etc.) are assessed to a lease.

A specific invoice on which to place the assessments may be entered on the next screen.

Field Descriptions

This screen is used to select the invoice to which the assessment should be added. If no invoice number is entered, the system will default the invoice due on the next payment due date.

This screen is displayed when a lease number or the number of an on-lease asset is entered on screen 1.

Field Descriptions

 

Lease-Level Assessment

This screen is used to enter amounts to assess for each of the assessment types available to the lease.

This screen is displayed when a lease number is entered. Alternative screens, illustrated below, appear if an on-lease asset or an off-lease asset is entered.

Field Descriptions

 

Asset-Level Assessment


On-Lease Asset

This screen is used to enter the amount to assess for each assessment type available to an on-lease asset.

This screen is displayed when an on-lease asset is entered. Refer to alternative screens when a lease number or an off-lease asset is entered.

Field Descriptions

 

When OK is clicked or ENTER pressed, two additional fields may appear on the screen.

 

Off-Lease Asset

This screen is used to enter the amount to assess for each assessment type available for an off-lease asset. This screen is displayed when the number of an off-lease asset is entered. Refer to alternative screens when a lease number or an on-lease asset is entered.

Note: Sales tax is never automatically assessed on off-lease assets, even if the Sales Tax on Assessments module has been purchased.

Field Descriptions

 

Taxable Gross Receipts

This screen is displayed when use tax is being assessed for an on-lease asset.

Field Descriptions

 

Assessment Waiver


This screen is used to select the lease or the asset for which an assessed charge is to be waived.

An asset number must be entered to waive property tax, federal highway use tax, and sales/use tax. (In order to waive use tax, the asset must be on lease and the use tax code cannot be NOEX or NONR.)

A lease number must be entered to waive any other type of assessment (e.g., collection fee, late charge, extension fee, etc.).

The invoice number for the assessment to be waived is also required, unless an off-lease asset is entered. Thus, assessments must be waived from each individual invoice. For example, if late charges for lease 321 on invoices 1009 and 1089 must be waived, then the user must waive the charges from invoice 1009 and then from invoice 1089. This feature makes it possible to waive a specific assessment amount from a specific invoice.

Field Descriptions

This screen is used to enter the invoice number of the assessment amount(s) to waive.

This screen is displayed when a lease number is entered or when an on-lease asset is entered. If the asset entered is off lease, this screen is not displayed.

Field Descriptions

 

Waiver - Lease-Level Assessment

This screen is used to enter the amount to waive for each of the assessments outstanding on the invoice number entered. Only outstanding assessments on the invoice are displayed.

This screen is displayed when a lease number is entered. Refer to alternative screens below when an on-lease asset or off-lease asset is entered.

Field Descriptions

 

Waiver - Asset-Level Assessment


On-Lease Asset

This screen is used to enter the assessment amount to waive for an on-lease asset.

Field Descriptions

 

Waiver - Off-Lease Asset

This screen is used to enter assessments to waive for an off-lease asset. This screen is displayed when an off-lease asset is entered, or an on-lease asset with NOEX or NONR use tax code.

Field Descriptions

 

Waiver - Taxable Gross Receipts

This screen is displayed when any or all of the use tax for an on-lease asset is waived. It offers the chance to adjust gross receipts amount, which is stored for each use tax amount assessed.

Field Descriptions

 

Multiple Lease Waiver


This screen is displayed when Multiple Lease Waiver is selected from the Assessments [U0105] menu. It allows the user to waive multiple lease level assessments by lessee, customer and/or lease number. All unpaid lease level assessments tied to the lessee or customer will be displayed by the lease number. This update will remain unlocked when End of Period is processing due to cross-Portfolio updating.

Valid lease level assessments for Multiple Lease Waiver are:



This screen displays the unpaid assessments associated with the lessee or customer entered and allows the user to enter the amount that is to be waived for the assessments on the lease.

The user has the ability to reverse all or partial amounts based on the following criteria:



The screen displays the PROCESS (Y/N) option. Enter 'Y' and click OK to process the assessment waivers entered. LeasePak will perform the following:

Enter 'N' to cancel the assessment waivers for the lease(s).

 

LeasePak  Reference Guide

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