Client Billing [U0135]: Payment Reversal

LeasePak menu: Updates, Daily Work [U01]

Corresponding End of Period process: None
Related to : Client Billing [U0135]

Use this update to reverse payment for an client based assessment invoice.

Overview

Using the Payment Reversal update you can reverse the payment for a client based assessment invoice. The reversal will reverse the complete amount for an invoice regardless of whether the payments for it were made partially or in full. If you are not sure of the invoice number for a client, you can look it up using the Client A/R Balancing [R0417] report.

To open the Payment Reversal update; on the Client Billing options dialog box, do one of the following:

• From the Select One Option list, double-click Payment Reversal.
• From the Select One Option list, click to select Payment Reversal, and then click OK to open it.

Client and Relationship Selection

To select the required client, type its client number and enter its relationship code.

Field Descriptions

Client

(Mandatory)

Type here the client number.

Relation

(Mandatory)

Enter here the three character relation code for the client either by typing it or by selecting it from the dropdown list.

The current release for Client Billing module only provides support for the Lessee (LES) relation. LeasePak will restrict the user to proceed further if a different relation code is specified.

Click OK, or press ENTER to continue.

Invoice Number and Due Date

Next, you will need to provide the invoice number for the specified client. You can use the Client A/R Balancing [R0417] report to see the outstanding invoices for a client.

Field Descriptions

Invoice Number

(Mandatory)

Type the invoice number for a paid invoice. The invoice number specified should belong to the selected client and must be fully or partially paid otherwise LeasePak will not allow you to proceed.

Invoice Date

(Read-Only)

Shows the invoice creation date. The date will show once you click OK or press ENTER.

Click OK, or press ENTER to continue.

Assessment Detail

The update will display the payment information for the assessment.

Field Description

Total Assessed

(Read-Only)

Shows the total assessed amount.

Reversal Amount

(Read-Only)

Shows the amount this transaction will reverse. This amount may turn out to be less than the assessed amount. This can be the case when an assessment is partially paid and not fully settled.

Client Short Name

(Read-Only)

Shows the name of the assessed client.

Invoice Number

(Read-Only)

Shows the invoice number for which to reverse the payment. This is the same as provided earlier in the previous screen and is just repeated here.

Are you sure you want to reverse the payment for this invoice (y/n)

(Mandatory)

Select the check box to reverse this payment. LeasePak will not allow you to proceed without selecting this check box. If you intend to cancel the reversal, click Cancel or press ESC until you reach the Client Billing options screen.

Click OK to apply the reversal and save changes.

LeasePak 7.6a Documentation Suite

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