Suspense Item Report [R0208]

LeasePak menu: Reports, Operational Management [R02]

Corresponding End of Period process: None
Related to Suspense Review [R0203]

Provides information on Suspense items based on user's choice of selection criteria. Requires the Suspense Accounting/Reporting Enhancements module (part of the JULE Fund 1999 package).

Add or change suspense items using Suspense [U0109]. Many other LeasePak functions create and use suspense items, including payments and payment reversals and payoffs, terminations, and payoff/termination reversals.

 

 

Selection Criteria

From the LeasePak main menu, select Reports, Operational Management [R02], Suspense Item Report [R0208].

Suspense Number

Leave this field blank and click OK to bypass reporting on a single Suspense item. To report on a single item, type the number of the item, or click and select an item from the list.

Click OK to continue or Cancel to exit the report.

Lessee

Leave this field blank and click OK to bypass reporting on a single Lessee. To report on a single Lessee, type the Client number of the Lessee, or click to use Client Search.

Name

After you select a Lessee and click OK, LeasePak displays the Lessee Short Name.

Click OK to continue or Cancel to return to the previous screen.

Field Descriptions

All

Select this to report on suspense items from all portfolio/company/region/office (PCRO) accounting units, grouped by PCRO. Do not select this if you are specifying a particular PCRO to report on.

All Cust

Select this to report on suspense items from all Customers, grouped by Customer/Group. Do not select this if you are specifying a particular Customer or Customer/Group to report on.

Port

Type the portfolio number to report on, or click to select from the list.

Comp

Requires that you enter a portfolio number. Type the company number to report on, or click to select from the list.

Regn

Requires that you enter a portfolio/company number. Type the region number to report on, or click to select from the list.

Offce

Requires that you enter a portfolio/company/region number. Type the office number to report on, or click to select from the list.

App-Lease

Type the application or lease number you wish to report on, or click to look up the number using Client Search.

Customer

Type the Client number of the Customer you wish to report on, or click to use Client Search.

Group

Requires that you enter a Customer number. Type the Customer's Group number to report on, or click to select from the list.

Click OK to continue or Cancel to return to the previous screen.

LeasePak displays these fields if you select a Lessee, a PCRO, an application or lease, or a Customer or Customer/Group to report on.

Field Descriptions

Open Suspense Items

Select this option to report only on open (not yet applied or cleared) suspense amounts. You must select either the Open, Closed, or All Suspense Items option.

Closed Suspense Items

Select this option to report only on closed (applied or cleared) suspense amounts. You must select either the Open, Closed, or All Suspense Items option.

All Suspense Items

Select this option to report on both open and closed suspense amounts. You must select either the Open, Closed, or All Suspense Items option.

All

Select this to report on suspense items regardless of when they were placed in suspense. Do not select this if you are specifying a particular date range to report on.

Start Date

If not selecting all dates (see the All field), specify the start of the date range regarding when items were placed in suspense. Type a date in either MM/DD/YY or DD/MM/YY format, depending on the Date Format Preference field in your Security [U0706] settings.

End Date

If not selecting all dates (see the All field), specify the end of the date range regarding when items were placed in suspense. Type a date in either MM/DD/YY or DD/MM/YY format, depending on the Date Format Preference field in your Security [U0706] settings.

Operator Initials

To report on suspense items created by a particular user, type the user's initials, or click to select from the list.

Group by Bank Acct

For Multiple Banks users. Select this to group results by general ledger bank (cash account) number.

Click OK to run the report or Cancel to return to the previous screen.

 

 

Report

Field Descriptions

Listed in alphabetical order by displayed field name. To find a field description, locate the field name on the screen display, then look it up alphabetically in the list below.

Clr Acct

If the Remaining Balance of the suspense item is zero, the report displays the general ledger account the amount was transferred to, either directly or as a result of being applied to a receivable or cleared to a check.

Comments

The report displays comments (if any) entered when the suspense item was created or changed (through Suspense [U0109]: Change). If you are using Cash Control, the report also displays the batch number associated with the suspense item. In the above example, 'LPSU' specifies that the suspense item was added directly through Suspense [U0109].

Company

LeasePak displays the company associated with the suspense item.

Date Cleared

If the Remaining Balance of the suspense item is zero, the report displays the date when the last of the item was used (applied to a receivable or cleared to a check or general ledger account), either in MM/DD/YY or DD/MM/YY format depending on the Date Format Preference field in Security [U0706].

Lease

The report displays the lease or application number the suspense item is attached to.

Office

LeasePak displays the office associated with the suspense item.

Operator From

The report displays the initials of the user who initially placed the item in Suspense.

Operator To

If the item was assigned to another user through Session, the report displays the initial of that user.

Portfolio

LeasePak displays the portfolio associated with the suspense item.

Region

LeasePak displays the region associated with the suspense item.

Remaining Balance

The report displays the remaining amount for the suspense item, which will be less than the original amount if part of the item has been applied to a receivable or cleared to a check or general ledger account.

Report

LeasePak displays the menu number identifying the report.

Selected Suspense

LeasePak displays the number of the suspense item it is reporting on.

Susp Acct

If you are using the Multiple Banks module, the report displays the cash account used to place the item in Suspense.

Susp Date/Eff Date

The report displays the date the item was placed in suspense in either MM/DD/YY or DD/MM/YY format, depending on the Date Format Preference field in Security [U0706].

Susp Item

The report displays the number of the suspense item.

Suspense Amount

The report displays the original amount of the suspense item.

Suspense Type/Check Num

The report displays the name of the update--such as Payment, Payoff, or Suspense--used to create the suspense item, as well as the check number (if any) associated with the suspense item.

Total Bank Acct

If you are using the Multiple Banks module, the report displays totals for each cash account listed under Susp Acct.

Total Suspense Items

The report displays totals for Suspense Amount and Remaining Balance.

User ID

LeasePak displays the name of the user running the report.

Click Done to finish viewing the report, then Cancel to exit the selection criteria screen.

 

 

LeasePak 7.6a Documentation Suite

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