U04 End of Period

U0466 Dealer Reserve Batch Check Disbursal

For more information about End of Period,
refer to U04 End of Period Overview.

Enhanced IDC/IDR: This EOP process requires the Enhanced IDC/IDR optional license module in order to use Dealer Reserve. For more information on Dealer Reserve, refer to the Dealer Reserve overview.

This update works same as U0101 Disburse Check works, except that this update is a batch process and only for the DRES type of check type disbursements. The check type of disbursement to process dealer reserve batch check disbursal, LeasePak uses in this update is the DRES Dealer Reserve Disbursement. LeasePak takes the current date as the disbursement date stored in the (rck) Cashier’s Check table. The transaction reason code for the check creation stored on the (RCK) Cashier’s Check table will be “DRBD” for dealer reserve batch disbursal.

The batch end of the month process checks for the assets on lease that has a balance existing in the dealer reserve payable amount idc7 field. In order to disburse the dealer reserves, a valid dealer reserve payable amount should be greater than zero and a valid dealer reserve pay to where the dealer is active must exist for the asset.

Once the dealer reserve has been disbursed, LeasePak writes a record to (rck) Cashier’s Check table and produce one of the following possible general ledger transactions where the amount is the amount of the check. The general ledger entry depends on the type of lease (pre-computed, operating, and interest-bearing loan):

For pre-computed leases:

For operating leases:

For interest-bearing loan:

If the activity status of the dealer pay to is not active than the active dealer reserve will not be disbursed. Active is the only dealer with activity status of ACTIVE (Active) or a custom status beginning with the letter A. These dealer reserve amount will remains in the dealer reserve payable general ledger account and requires manual interface to clear them or reverse them prior to the lease or loan being paid off or terminated.

Update U0466 produces Audit report and an exception report after processing dealer reserve batch check disbursal. The report lists each asset it found with outstanding dealer reserve payable. LeasePak sorts the data and totals the amount by dealer pay to number. Any dealer reserve amount that did not successfully disburse prompts an error message.