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LeasePak Modules Description of the various software modules available in LeasePak, in default order as the modules appear in the lpadriver.exe /ver license contents output. The list below will most likely contain more modules than are available in your LeasePak license. If you are interested in learning more about a module not currently in your license, follow the links listed for that module or contact your MSI representative. Generating LeasePak License Contents To view your license contents: Log on the server as any user with access to your LeasePak environment directory execute the command cd opt/msi/v53a/env/environment/exe (where environment is your LeasePak environment) execute the command lpadriver.exe /ver To see a generalized sample of the output, click here (document opens in a new window). Base System Modules These are LeasePak features in addition to the original base system that MSI has incorporated into the base system at various progressive stages through time. Depending on your original and/or amended license agreement, your base system may not include all these modules, particularly in the case of modules belonging to JULE fund packages. Contact your MSI representative for more information. Advanced Cloning Base II Allows the user to create a new LeasePak Client (Broker, Customer, Guarantor, Investor, Lender, Lessee, Vendor) using information from an existing LeasePak Client. LeasePak Client [U02 various] Client Search Lease Extension Base II Also known as Lease Extension [U0108] Give the user the ability to extend or renew a Lease, either for a fixed term or on a month-to-month basis. The user has the option to change the Accrual Method, Contract Receivable, Residual, Unearned Income, Payment Schedule, and other components for the extension/renewal period. This module also includes Automatic Lease Extension, which allows the user to set up an end-of-term extension as soon as the Lease is booked in LeasePak, eliminating interruptions in billing from the original to extended term. Lease Extention [U0108]: Lease Extension Lease Extension Reversals Base III Also known as Lease Extension Reversal (Lease Extension [U0108]) Allows the user to reverse the extension of an extended or renewed Lease. Lease Extention [U0108]: Lease Extension Reversal Sales Tax On Assessments Base IV Also known as Sales Tax on Assessments [U0725] Allows the user to assign sales tax to LeasePak Assessments (and Recurring Charges) on a state-by-state and assessment-by-assessment basis, setting up sales tax on Assessments according to each state's rules. Sales Tax on Assessments [U0725] Quick Book Base V Also known as Quick Book Lease (New Lease [U0101]) Allows the user to take a completed and approved LeasePak Application (established through Application Tracking [U08]) and book it into LeasePak using a minimum number of LeasePak screens. This module also separates security access to Application Tracking from access to New Lease [U0101] without requiring the re-entry of data from Application to Lease. Application Tracking [U08] New Lease [U0101]: Quick Add Asset New Lease [U0101]: Quick Book Lease Disburse Upfront Sales Tax Base VI Gives LeasePak the ability to disburse upfront sales tax (that the user has previously assigned to an Asset) as part of Use Tax Disbursal [U0449] End of Period (End of Month) processing. Use Tax Disbursal [U0449] Property Tax Description Base VI Allows the user to add a description code when assessing Property Tax (PPT) or Federal Highway Use Tax (FHUT) to an Asset through Assessment [U0105] or Group Property Tax Assessment [U0106], and have the description associated with the code appear on all PPT and FHUT reports. The user can establish and maintain Property Tax Description (category PPT.CD) codes through Custom Code [U0722]. Custom Code [U0722] Assessment [U0105] Group Property Tax Assessment [U0106] Reverse Payable Base VI Also known as Reverse Check (New Lease [U0101]) Allows the user to reverse a Vendor, Broker, or other check (and its corresponding Accounts Payable) for a booked lease. New Lease [U0101]: Reverse Check User Defined Toolbar Base VI Allows the user to display and customize a LeasePak toolbar for shortcuts to frequently used updates and reports. Toolbars can be unique to each installation of the LeasePak client software, reflecting the different needs of individual users. User Defined Toolbar Enhanced Payments JULE 1993, Base VI Also known as Enhanced Payments (Payments [U0102]) Gives the user a list of all open invoices on which to make payments, either for the selected Customer/Group or selected lease. The user can make partial or full payments on any of the listed invoices. At the lease level (but not at the Customer/Group level), the user can also apply any overpayment towards prepaying a future invoice or place the amount in Suspense. Enhanced Payments is not available for interest bearing loans (IBLs). Payments [U0102]: Enhanced Payments IBL Write-Up/Write-Down JULE 1993, Base VI Also known as IBL Principal Adjustment [U0125] Gives the user the ability to adjust the principal amount (increase or decrease) of an interest bearing loan (IBL) throughout the life of the loan. LeasePak creates appropriate general ledger transactions as a result of the write-up or write-down. If the loan principal is written down to zero (0), billing stops, but the loan remains in active status. IBL Principal Adjustment [U0125] Retain Invoice Number During Change Key JULE 1993, Base VI Allows LeasePak to retain the numbers of invoices reversed during Change Lease Key [U0114] (if any). Otherwise, LeasePak will assign new invoice numbers to the change-keyed lease during reaccrual. Change Lease Key [U0114] Transit Tax JULE 1993, Base VI Allows the user to set up a and additional tax jurisdiction below the state/county/city level for special transit, school, or other district jurisdictions. LeasePak disburses and reports on this jurisdiction through the End of Period Use Tax Disbursal [U0449] update. Location [U0701] Use Tax Disbursal [U0449] Advanced Invoicing JULE 1994, Base VI Allows LeasePak to generate an invoice up to 120 days before the due date. Advanced invoices do not generate general ledger transactions until actual accrual occurs (one month prior to the due date or less, depending on accrual deferral settings). Users cannot place assessments on advanced invoices. LeasePak applies any payment received prior to accrual as a prepayment. Users can establish a number of days for advanced invoicing as part of the Lease Form [U0721]. Lease Form [U0721] Delayed First Payment JULE 1994, Base VI Also known as Lease Date Affects Yield Adds the switch Lease Date Affects Yield to Portfolio [U0212]: New Lease Customizations that determines whether LeasePak uses the Lease Date or the Commencement Date as the beginning of the initial accrual period of leases billed monthly in arrears. This affects the yield calculation, but not invoicing the lessee. Portfolio [U0212]: New Lease Customizations, Lease Date Affects Yield (field) Disburse Commission Check to Vendors JULE 1994, Base VI Adds the disbursement type 'COMV', allowing the user to disburse some or all of the commission (Broker Fee) to the Vendor attached to the lease, rather than the Broker. New Lease [U0101]: Disburse Check IBL Batch Payments JULE 1994, Base VI Requires the Batch Payment Processing module, the Loan Accounting module, and, for interactive Batch Payments [U0305], the Interactive Batch Payments module. Gives LeasePak the ability to process payments to interest bearing loans (IBLs) using either the interactive Batch Payments [U0305] or the End of Period Batch Payments [U0415]. LeasePak makes interest adjustments to reflect early or late payments, but does not support overpayments or principal paydowns (or interest adjustments resulting from these). Preauthorized payments (PAP) on IBLs cannot be processed through interactive Batch Payments [U0305]. Batch Payments [U0305] (interactive) Batch Payments [U0415] (EOP) Interactive Batch Payments JULE 1994, Base VI Requires the Batch Payment Processing module. Adds interactive Batch Payments [U0305], allowing users to process batch payments interactively, as opposed to only through the End of Period module Batch Payments [U0415]. Batch Payments [U0305] (interactive) Batch Payment Reversal [U0306] (interactive) Batch Payments [U0415] (EOP) Enhanced Payments Hierarchy JULE 1995, Base VI Allows LeasePak to use the payment hierarchy established in Portfolio [U0212]: Assessment Customizations when first allocating payment application in the Payments [u0102]: Enhanced Payments. Payment is applied to the oldest invoice first using the payment hierarchy. The user can change the allocation manually before committing the payment application. Portfolio [U0212]: Assessment Customizations Payments [U0102]: Enhanced Payments Master G/L Reconciliation JULE 1995, Base VI Also known as Master G/L Reconciliation [U0460] Provides reconciliation for an extended number of LeasePak general ledger accounts. In the first part of the report (U0460A), LeasePak displays accounts where the general ledger balance does not match detail record totals. In the second part of the report (U0460B), LeasePak shows individual out-of-balance lease transactions. This is an End of Period module, and the user must set it to run through Portfolio [U0212]: End of Period Customizations. Portfolio [U0212]: End of Period Customizations Master G/L Reconciliation [U0460] Add Comment to Transaction Record JULE 1996, Base VI Gives the user the ability to add comments to general ledger transactions within the Payments [U0102], General Ledger Adjustment [U0121], and IBL Principal Adjustment [U0125] updates. Users can view transaction comments in the Daily Transaction Journal [R0405], Cash Receipts Journal [R0411], and Account Payment History [R0909] reports. Payments [U0102] General Ledger Adjustment [U0121] IBL Principal Adjustment [U0125] Daily Transaction Journal [R0405] Cash Receipts Journal [R0411] Account Payment History [R0909] Alternate Asset Tax/Depreciation Basis JULE 1996, Base VI Provides two fields, Tax Depreciation Basis and Property Tax Basis, in which the user can specify tax bases for an asset other than the acquisition cost. Application Tracking [U08]: Assets, Tab 6 Application Tracking [U08]: Assets, Tax Depreciation Basis (field) Application Tracking [U08]: Assets, Property Tax Basis (field) New Lease [U0101]: Add Asset (non-vehicle auxiliary information) Batch Enhanced Payments JULE 1996, Base VI Adds a base system component (separate from the JULE Fund enhancement) that adds Priority settings to LeasePak's Enhanced Payments default payment hierarchy setup, as well as a component specific to the JULE fund that allows the user to determine whether settings apply to both Enhanced and Batch Payments or to Batch Payments only using the Apply Pmts Past Due/Priority switch in Portfolio [U0212]: Assessment Customizations. Portfolio [U0212]: Assessment Customizations, Apply Pmts Past Due/Priority (field) Payments [U0102]: Enhanced Payments Default Display of Payment Amount JULE 1996, Base VI Provides the switch Default Display of Payment Amount in Portfolio [U0212]: Miscellaneous Customizations that determines whether LeasePak displays and uses the default 'Total Amount' and 'Amt to Apply' on Payments [U0102]: Enhanced Payments and Payments updates or leaves these blank and allows the user to enter the 'Total Amount' and 'Amt to Apply'. Portfolio [U0212]: Miscellaneous Customizations, Default Display of Payment Amount (field) Payments [U0102]: Enhanced Payments Payments [U0102]: Payments Ten New Lease Status Codes JULE 1996, Base VI Adds ten new lease status codes for the user to initialize and define through the Activity/Bankruptcy Status [U0709] update. Includes four suspended earnings, two charge-off, two payoff, and two 'Prior Active' codes. Activity/Bankruptcy Status [U0709] Exclude Unguaranteed Residual for Payoff Quote JULE 1997, Base VI Also known as Exclude Unguaranteed Residual Amount (Payoff Quote [U0213] field) Provides the switch Exclude Unguaranteed Residual Amount on the Payoff Quote [U0213] update that allows the user to exclude the unguaranteed portion of the residual from the payoff quote when using the payoff method 'NPV'. Payoff Quote [U0213], Exclude Unguaranteed Residual Amount (field) Payoff Methods GL Lessor Income Totals JULE 1997, Base VI Also known as GL Lessor Income [U0446] Adds a new End of Period module, GL Lessor Income [U0446], that uses Sequential Updates [U0411] to read through records in the Monthly Transaction (rtx) table and update new general ledger income month-to-date, year-to-date, and life-to-date fields on the Lease Inquiry [R0905] report. GL Lessor Income [U0446] Portfolio [U0212]: End of Period Customizations, module selection screen Lease Inquiry [R0905], Accrual Information Oracle--LeasePak database table: Monthly Transaction (rtx) Sybase--LeasePak database table: Monthly Transaction (rtx) Notification to Reverse Late Charges JULE 1997, Base VI Provides the user with a warning in Payments [U0102]: Enhanced Payments and Payments updates when outstanding late charges must be reversed for a lease when a payment is being made to a lease that is back-dated before the grace period. This functionality is based on the effective date entered in the Payments [U0102]: Enhanced Payments and Payments updates. Payments [U0102]: Enhanced Payments Payments [U0102]: Payments Prior Year To Date Lease History JULE 1997, Base VI Allows LeasePak to track prior year-to-date information for selected lease fields. Through End of Year (End of Period), LeasePak will will transfer the data from the Lease (rls) table to the new Lease Year To Date History (rhy) table. Asset and Notes Payable YTD data will not be saved. Oracle--LeasePak database table: Lease Year To Date History (rhy) Sybase--LeasePak database table: Lease Year To Date History (rhy) Service Date Crosses Tax Year JULE 1997, Base VI Warns the user when the In-Service Date of the new or cloned asset crosses a previous tax year boundary. This message is informational only and will appear when the asset is being added through the New Lease [U0101]: Add Asset or Application Tracking [U08]: Assets updates in LeasePak. New Lease [U0101]: Add Asset Application Tracking [U08]: Assets Change Password JULE 1998, Base VI Also known as Change Password (LeasePak Options menu) Gives users the ability to change their LeasePak client string passwords through the LeasePak client software. Administrators can also grant specific users the ability to change others' passwords through the Security [U0706] update. When a user changes the LeasePak client string password, the program also changes the OS server and DBMS passwords accordingly. LeasePak Basics, Changing Client Password Security [U0706], Waiver Tolerance/Password Tab Advanced Invoicing for Auto Lease Extension JULE 1999, Base VI Provides a switch in Lease Extension [U0108]: Automatic Lease Extension allowing the user to select Advanced Invoicing for the automatic renewal. Lease Extension [U0108]: Automatic Lease Extension Data Entry Requirements JULE 1999, Base VI Also known as Data Entry Requirements (Application Tracking [U08]) Adds a the Application Tracking [U08] feature Data Entry Requirements, which validates Application fields by status, according to business requirements rules set up in a user-created stored procedure. For more information, contact your MSI representative. Application Tracking [U08]: Data Entry Requirements Depreciation in Auto Lease Extension JULE 1999, Base VI Allows the user to change the Book Salvage (Book Salvage Value) and Bk Depr Method (Book Depreciation Method) at the time of lease renewal through both Lease Extension [U0108]: Automatice Lease Extension and Lease Extension updates. Users can change these values when extending a lease from operating to operating type or from finance to operating type. This enhancement is related to the module Off Lease Depreciation Methods. Lease Extension [U0108]: Automatic Lease Extension Lease Extension [U0108]: Lease Extension Lease Extension [U0108]: Lease Extension, Book Salvage (field) Lease Extension [U0108]: Lease Extension, Bk Depr Method (field) IBL Inquiry Report JULE 1999, Base VI Also known as IBL Inquiry [R0927] Adds the IBL Inquiry [R0927] report to LeasePak. This report includes a detail option to display all principal changes, interest changes, interest adjustments, mid-term adjustments, and invoice calculations for the selected interest bearing loan (IBL). In order to see the detail, the administrator must set the switch IBL Invoice Detail in Custom General [U0712]: Miscellaneous Customizations. Custom General [U0712]: Miscellaneous Customizations, IBL Invoice Detail (field) IBL Inquiry [R0927] Month End Accrual and Invoicing JULE 1999, Base VI Also known as EOM Pre-Accrual and Invoicing (Portfolio [U0212]: End of Period Customizations field) Adds the switch EOM Pre-Accrual and Invoicing in Portfolio [U0212]: End of Period Customizations, allowing the user to submit End of Month (End of Period) up to five days before the actual month end and still have LeasePak accrue and invoice for the full month's period. Portfolio [U0212]: End of Period Customizations, EOM Pre-Accrual and Invoicing (field) End of Period Submit [U0401] Off Lease Depreciation Methods JULE 1999, Base VI Also known as Change Depreciation at Term (Portfolio [U0212]: Miscellaneous Customizations field) Allows the user to change the book depreciation of all assets for a lease at the time of termination (where LeasePak will return the assets to inventory). The switch Change Depreciation at Term in Portfolio [U0212]: Miscellaneous Customizations controls this feature. LeasePak converts any finance assets on the lease to operating types before placing them in inventory. This enhancement is related to the module Depreciation in Auto Lease Extension. Vehicle Finance users: this enhancement does not work with the Vehicle Finance module. Portfolio [U0212]: Miscellaneous Customizations, Change Depreciation at Term (field) Payoff [U0103]: Termination Suspense Accounting/Reporting Enhancements JULE 1999, Base VI Enhances the LeasePak Suspense function in several ways: the user can associate a suspense item with an application; selection criteria for both Suspense [U0109] and Suspense Review [U0203] include the Application Number and Lessee Number (and these now appear in the update and report); the user can partially clear a suspense item through Payments [U0102], Payoff [U0103], and New Lease [U0101]: Book Lease; and the new Suspense Item Report [U0208] displays changes made to suspense items. Suspense [U0109] Suspense Review [R0203] Suspense Item Report [R0208] Payments [U0102] Payoff [U0103] New Lease [U0101]: Book Lease Reverse Sale of Asset from Inventory JULE 1999, Base VI Also known as Sale of Asset in Inv Reversal (Payoff [U0103]) Gives the user the ability to reverse the sale of an asset out of inventory through the new update Payoff [U0103]: Sale of Asset in Inv Reversal. When the user reverses a sale, LeasePak reverses all general ledger transactions pertaining to the sale, recreates any suspense item cleared as part of the sale, and places the asset back in inventory. LeasePak cannot reverse the sale of an asset after the End of Period module Historical Payment UPD/RTX Cleanup removes the transaction records. Payoff [U0103]: Sale of Asset in Inv Reversal Auto Payoff CSA Leases JULE 2000, Base VI Also known as Automatic Payoff of CSA NMAT Leases (Portfolio [U0212]: Payoff Customizations field) Provides the ability to automatically pay off conditional sales agreement (CSA) type leases that are in normal matured (NMAT) status, have no unearned income (of any kind), and are paid in full. The administrator can control this function at the portfolio level through the Automatic Payoff of CSA NMAT Leases switch in Portfolio [U0212]: Payoff Customizations. With the function turned on, the Sequential Updates (End of Period) module Paid Off CSA Leases [U0429] processes each lease meeting the criteria as a normal payoff and produces two reports: Paid Off CSA Leases Exceptions [U0429A], which lists leases the module was unable to process, and Paid Off CSA Leases [U0429B], which lists processed leases. Paid Off CSA Leases [U0429] Portfolio [U0212]: Payoff Customizations, Automatic Payoff of CSA NMAT Leases (field) Portfolio [U0212]: End of Period Customizations, module selection screen Check Disbursal Report JULE 2000, Base VI Also known as Multi Asset Disbursal [R0209] Provides a report for the Multi Asset Disbursal module, the End of Period Multi Asset Disbursal [R0209] report. The report details information for all non-cashier's checks disbursed within LeasePak. Multi Asset Disbursal [R0209] Portfolio [U0212]: End of Period Customizations, module selection screen Multi Asset Disbursal JULE 2000, Base VI Provides the ability to disburse checks for all assets tied to a lease. The user enters the lease number, disbursal type, bank code, and total amount to apply, and LeasePak displays a list of all assets with outstanding accounts payable for the lease. The user can modify how much to disburse for each asset. A new End of Period report Multi Asset Disbursal [R0209] lists detailed information for all non-cashier's check disbursals. New Lease [U0101]: Quick Book Lease New Lease [U0101]: Disburse Check Multi Asset Disbursal [R0209] Portfolio [U0212]: End of Period Customizations, module selection screen Take Income on 'OPR' Payoff JULE 2000, Base VI Also known as Take Income on 'OPR' Payoff of Suspended Operating Lease (Portfolio [U0212]: Payoff Customizations field) Adds the switch Take Income on 'OPR' Payoff of Suspended Operating Lease to Portfolio [U0212]: Payoff Customizations. Use this to determine whether or not LeasePak recognizes income when paying off a suspended operating lease. Portfolio [U0212]: Payoff Customizations, Take Income on 'OPR' Payoff of Suspended Operating Lease (field) Payoff [U0103]: Payoff Take Income on 'PRN' Payoff JULE 2000, Base VI Also known as Take Income on 'PRN' Payoff of Suspended Simple Interest Lease (Portfolio [U0212]: Payoff Customizations field) Adds the switch Take Income on 'PRN' Payoff of Suspended Simple Interest Lease to Portfolio [U0212]: Payoff Customizations. Use this to determine whether or not LeasePak recognizes income when paying off a suspended simple interest lease. Portfolio [U0212]: Payoff Customizations, Take Income on 'PRN' Payoff of Suspended Simple Interest Lease (field) Payoff [U0103]: Payoff Auto Assess NSF Fee JULE 2001, Base VI Also known as Auto NSF Assmt Code (Portfolio [U0212]: Miscellaneous Customizations field) Adds the field Auto NSF Assmt Code to Portfolio [U0212]: Miscellaneous Customizations. To automatically assess fees when a check or payment is reject for non-sufficient funds (NSF), the administrator must use this field to select one of LeasePak's existing non-recurring charge fees to use for NSF fees (Assumption, Collection, ITC, Legal, Lease Extension, Lease Re-Write, Other, or Payment Extension), change its name (recommended) through Portfolio [U0212]: Assessment Customizations, and set an amount for the fee using either the field Adm Fee-NSF or Adm Fee-NSF (percentage) in Lease Form [U0721]. Once set up, users can assess the fee through Payments [U0102]: Batch Number Payment Reversal or Payment Reversal, Payoff [U0103]: Payoff Reversal or Termination Reversal, Batch Payment Reversal [U0306] or End of Period Batch Payment Reversal [U0470] updates when processing reversals using the reason code 'NSF'. Portfolio [U0212]: Miscellaneous Customizations, Auto NSF Assmt Code (field) Portfolio [U0212]: Assessment Customizations Lease Form [U0721], additional information screen Payments [U0102]: Batch Number Payment Reversal Payments [U0102]: Payment Reversal Payoff [U0103]: Payoff Reversal Payoff [U0103]: Termination Reversal Batch Payment Reversal [U0306] (interactive) Batch Payment Reversal [U0470] (EOP) Historical Tax Rate Changes JULE 2001, Base VI Also known as Historical Location (rho--LeasePak database table) Creates a new LeasePak database table, Historical Location (rho), to track tax rate changes at the state, county, and city levels. Oracle--LeasePak database table: Historical Location (rho) Sybase--LeasePak database table: Historical Location (rho) Location [U0701] Multi Asset STAX Waiver JULE 2001, Base VI Also known as Multi Asset Tax Waiver (Assessment [U0105]) Adds the option Multi Asset Tax Waiver to Assessment [U0105], which allows a user to waive Sales/Use Tax and Property tax for some or all assets tied to a lease. This module is related to Off-Lease Billing. Assessment [U0105]: Multi Asset Tax Waiver Multi Asset Maint. Update JULE 2001, Base VI Also known as Multi Asset Maintenance [U0230] Creates the Multi Asset Maintenance [U0230] updated, which allows users to simultaneously update information for some or all of the assets tied to a lease. Users can update the following fields: Address, City, County, State, Zip, Use Tax Code, Tax Type, Prop Tax Basis, Report Prop Tax, Allow Prop Tax, Title Filings. Multi Asset Maintenance [U0230] Off Lease Payment Labels JULE 2001, Base VI Adds two columns to Accounts Receivable Balancing [R0404], Type of Other and Other, that list off-lease billings for accounts having a 'P' or 'Q' type invoice status after a payoff or termination. This module is related to Off-Lease Billing. Accounts Receivable Balancing [R0404] Payoff [U0103]: Payoff Payoff [U0103]: Termination OPR Cash Basis Ext. Method JULE 2001, Base VI Allows the user to extend an operating lease on a cash basis through the Lease Extension [U0108]: Automatic Lease Extension and Lease Extension updates. Lease Extension [U0108]: Automatic Lease Extension Lease Extention [U0108]: Lease Extension Expanded User Defined Fields JULE 2002-2003, Base VI Increases each User Defined Fields category from 35 to 51 possible fields. Categories include asset, Customer, lease, application, Lessee, Vendor, and pending (application) asset. Administrators must set up the fields for each portfolio through Portfolio [U0212]: User Defined Fields/Tables before use. Portfolio [U0212]: User Defined Fields/Tables Multiple Base Rate Update JULE 2002-2003, Base VI Also known as Multi Update Financial Institution (Base Rates [U0705]) Adds a new Base Rates [U0705] update, Multi Update Financial Institution, providing users with a list of rates for all financial institutions, from which they can update some or all as needed. Base Rates [U0705] Financial Institution Name [U0708] Sales Tax Break Down JULE 2002-2003, Base VI Provides a breakdown of sales tax among the rent (or principal/interest) and various assessments that may comprise an invoice. LeasePak creates an individual record in the Sales Tax Breakdown (rsb) database table for each portion of sales tax alloted to rent or to an assessment when it is either assessed or waived. A new assessment type, 'Rent', marks the tax amount as belonging to the payment (or principal/interest) rather than an assessment. The Payments [U0102] updates and the Cycle Invoices [U0302] scratch file also include the breakdown information. When the user waives sales tax through Assessment [U0105], if the waived amount is greater than the original payment portion of the sales tax for the invoice, LeasePak will waive the remainder from assessments on the invoice, in the order they appear in the rsb table. Oracle--LeasePak database table: Sales Tax Breakdown (rsb) Sybase--LeasePak database table: Sales Tax Breakdown (rsb) Payments [U0102] Cycle Invoices [U0302] Assessment [U0105] LeasePak Modules These are optional LeasePak modules, separate from the base system. Contact your MSI representative for more information. Application Tracking Also known as Application Tracking [U08] Provides origination tools for pending leases and loans, from first entry to booking/funding. Includes the ability to add, edit, or delete pending deals, create and use a work schedule of pending deals based on various criteria, add pending assets and asset meters to deals, generate documentation, manage statuses and assignments, retrieve lessee credit, history, and exposure information, and validate information for completeness and accuracy prior to booking. Application Tracking [U08] Automatic Suspend/Charge Off Includes two End of Period modules, Automatic Suspended Income [U0439] and Automatic Charge Off [U0440]. Automatic Suspended Income [U0439] is a Sequential Updates (End of Period) process taking active or normal matured leases that have been delinquent for at least 90 days and tracks income, receivables, and other amounts in parallel general ledger accounts (Suspended accounts) while maintaining normal invoicing. When the user or supervisor decides to return the lease to normal earnings status, LeasePak transfers all activity in the Suspended accounts back to the normal general ledger. Automatic Charge Off [U0440], also a Sequential Updates process, takes leases that have been delinquent 121 days or more and terminates them using the 'INV' method. For each lease, the user can designate whether or not it is eligible for automatic charge off and whether to defer the charge off for an additional number of days based on one of ten deferral explanations (Custom Code [U0722] code category 'ACO.DFRL'). Automatic Suspended Income [U0439] Automatic Charge Off [U0440] Custom Code [U0722] Application Tracking [U08]: Application, Automatic Charge Off (field) New Lease [U0101]: Book Lease, Auto Charge Off (field) Master Financial [U0202], Auto Charge Off (field) Batch Applications Also known as Batch Applications (New Lease [U0101]) Requires the Partial Deductions module. Enables the user to book a group of qualified applications in batch mode, either through the LeasePak client update New Lease [U0101]: Batch Applications or on the LeasePak server using the LeasePak utility 218 Batch Applications. Before using the module, the administrator must first set the required status that indicates an application is eligible for batch booking using the Batch Application Status field in Portfolio [U0212]: Miscellaneous Customizations. Portfolio [U0212]: Miscellaneous Customizations, Batch Application Status (field) New Lease [U0101]: Batch Applications LeasePak Utilities: 218 Batch Applications Batch Assessments Also known as Batch Assessment [U0418] Enables LeasePak, through End of Day (End of Period) processing, to automatically assess taxes, fees, and other charges to leases or assets using a text input file. As LeasePak processes each record from the input file, it makes the necessary updates to the general ledger and database. Unlike the interactive Assessments [U0105] update, Batch Assessments allows the input record to include a specific due date for the invoice on which the assessment will appear. This enables, among other things, monthly assessments to a lease with a quarterly payment schedule. To run the End of Day Batch Assessment [U0418] module, the administrator or other authorized user must first use the LeasePak utility 219 'Transfer data from scratch files into RBS table for BA' to convert the contents of the input file to records in the Batch Assessment (rbs) database table. Batch Assessment [U0418] LeasePak Utilities: 219 Transfer data from scratch files into RBS table for BA Oracle--LeasePak database table: Batch Assessment (rbs) Sybase--LeasePak database table: Batch Assessment (rbs) Batch Payment Processing Also known as Batch Payments [U0415] Provides the ability through Sequential Updates (End of Period) to process payment application in batch, for use with lockbox or third party payment services. Another udate, Batch Payment [U0305] (requires the Interactive Batch Payments module), allows the user to make batch payments interactively. Batch Payments [U0415] (EOP) Batch Payment Reversal [U0470] (EOP) Batch Payments [U0305] (interactive) Batch Payoff Processing Also known as Batch Payoff (interactive [U0129] and EOD [U0427]) Requires the Cash Control module. Enables LeasePak to process payoffs in batch for Interest Bearing Loans (IBLs) with 'RAX*' (arrears, P&I, fixed rate) accrual methods. LeasePak uses Payoff Quote [U0213] information and settings in Portfolio [U0212]: Payoff Customizations to accept or reject the payoff of an IBL. The module offers both the interactive Batch Payoff [U0129] and End of Day (End of Period) Batch Payoff [U0427] updates. Batch Payoff [U0129] (interactive) Batch Payoff [U0427] (EOP) Portfolio [U0212]: Payoff Customizations, Batch Payoff settings screen Payoff Quote [U0213] Oracle--LeasePak database table: Payoff Quote (rpd) Sybase--LeasePak database table: Payoff Quote (rpd) Cash Control Enables LeasePak to control all aspects of cash application and reversal. Each group of payments to be applied is marked with a batch number, made up of the current date, reference codes, and a unique sequential control number. The user must then reference this number for reversing the group of payments. This module also includes the Batch Payments Report Viewer [R0415], which displays the batch number, detail record information, and validation reports prior to processing the batch job. This allows the user to verify all processed and unprocessed Cash Control entries for a specific batch number. Cash control changes the behavior of many of the LeasePak updates and reports. In most cases, a company must elect to use Cash Control when first setting up LeasePak and cannot choose to use it later on. Cash Control [U0126] Batch Payments Report Viewer [R0415] Collateral Tracking Also known as Collateral Tracking [U12] Provides tools for tracking assets with missing, expired, or incorrect ownership certificates or Uniform Commercial Code (UCC) filings. Includes the ability to create and use a work schedule of assets, assign and reassign accounts, add notes for individual assets of oral or written communication pertaining to the maintenance of property filings, and the ability to generate any needed documentation. Collateral Tracking [U12] Collection Tracking Also known as Collection Tracking [U11] Provides tools for tracking and reporting on accounts with delinquent payments. Includes the ability to create and use a work schedule of accounts, view accounts at either the Lessee or lease level, assign and reassign accounts, add notes of oral or written communication pertaining to the collection of delinquent payments, and the ability to generate pertinent documentation. Collection Tracking [U11] Cost Per Use Allows users to create up to four meter definitions for each pending or booked asset. These meter definitions, which include a description, current reading, original reading, base allowance, and ranges (each with its own cost-per-use amount), allow the user to assign per-use charges to the asset as an asset-level assessment. There are no additional asset-level assessments with this module; within a particular portfolio, users can customize either the federal highway use tax (FHUT) or property tax (PRTX) with custom assessment and G/L names to use with Cost Per Use. Users can set up the meter definitions for each asset either through Application Tracking [U08] (for pending assets) or through the update Asset Meter Maintenance [U0231]. Interactively, users can assess and waive charges through the Assess Meter Charge [U0131] and Reverse Meter Charge [U0132] updates. In batch, users can input a file of assessments, changes, and waivers through the LeasePak Utility 224 Cost Per Use Import File and have End of Period process it through the module Batch Meter [U0448], which includes an exception and audit report. An additional report, Meter Transaction Journal [R0925], details cost-per-use transactions for all assets on a lease or for individual assets. Portfolio [U0212]: Miscellaneous Customizations, Cost Per Use Assmt Code (field) Application Tracking [U08]: Asset Meter Maintenance Asset Meter Maintenance [U0231] Assess Meter Charge [U0131] Reverse Meter Charge [U0132] LeasePak Utilities: 224 Cost Per Use Import File Batch Meter [U0448] Meter Transaction Journal [R0925] Customer Service Tracking Also known as Customer Service Tracking [U16] Provides tools for viewing and tracking various lease accounts, whether or not they are delinquent. Includes the ability to create and use a work schedule of accounts, view account information at the lease level, assign and reassign accounts, add notes of oral or written customer service communications, and the ability to generate pertinent documentation. Another feature of this module is an independent Lease Summary Screen, which the user can access at any time by pressing F5. Customer Service Tracking [U16] Depreciation Table Also known as Table-Driven Depreciation Requires the Prorate Income, IDC/IDR, Depreciation module. Allows users to add new table-driven depreciation methods, as well as add, modify, or delete lives from existing formula-based and table-driven methods using the Depreciation [U0730] update. LeasePak stores values for custom table-driven methods and lives in the Table-Driven Depreciation (rtd) LeasePak database table. Depreciation [U0730] Oracle--LeasePak database table: Table-Driven Depreciation (rtd) Sybase--LeasePak database table: Table-Driven Depreciation (rtd) Drawdown/Customer Exposure Also known as Drawdown Tracking (Application Tracking [U08]) Requires the Application Tracking module. Allows the user to create a Master Application, establishing a drawdown line of credit from which a Lessee can have multiple leases or loans, each tied back to the Master Application, until the line of credit is exhausted. The addition of the Revolving Credit option, switch Drawdown Revolving Credit on Application Tab 4 of a Master Application, determines the behavior of the credit line. With this off (unchecked), once the credit line is exhausted, the Lessee must apply for a new line of credit to make additional leases or loans. With the option on (checked), the line becomes revolving--payments made to leases or loans replenish available credit. Revolving Credit cannot be used with operating leases. At the time of setup, the administrator can specify whether or not applications in a particular portfolio track drawdown through the switch Track Drawdown in Application Portfolio [U0822]. Additional fields in Application Tracking Setup determine application history cloning, Master Application status, and limits of individual Application Tracking users in establishing lines of credit for Lessees. Application Tracking [U08]: Application (master application), Tab 4, Drawdown Revolving Credit (field) Application Portfolio [U0822] Application User Profile [U0831] Application Tracking [U08]: Drawdown Tracking File Attachments Requires either the Collection Tracking or Customer Service Tracking module. Provides a way to attach external files to a particular lease through the Lease Summary and Alternate Lease Summary screens. The administrator must set up a shared directory for attached files in order for users to commonly view attachments. The following file types can be attached to a lease: Microsoft Word (*.doc), Microsoft Excel (*.xls), JPEG (*.jpg), bitmaps (*.bmp), and Adobe Acrobat (*.pdf). LeasePak stores the lease, directory path, and filename attachment information in the File Attachments (rfa) database table. Collection Tracking [U11]: Lease Summary Collection Tracking [U11]: Alternate Lease Summary Customer Service Tracking [U16]: Lease Summary Customer Service Tracking [U16]: Alternate Lease Summary Oracle--LeasePak database table: File Attachments (rfa) Sybase--LeasePak database table: File Attachments (rfa) Forecasting Also known as Forecasting [R0112] Provides several reports under Forecasting [R0112] for cash, earnings, and balances runoff. The user can select which portfolio, company, region, office (or superset), months to run off, types of leases to include, and other criteria for the reports. The user can also select whether to output the report with the time axis running horizontally or vertically to facilitate copying the report into an external table or spreadsheet. Forecasting reports do not include leases in month-to-month renewal; users can look at these using the Month-to-Month Leases [R0921] report, available with the LeasePak base system. Forecasting [R0112] Month-to-Month Leases [R0921] Increased Recurring Charges Increases the number of possible recurring charges (customizable charges accompanying each payment) from three (base system) to 15. In order to use these charges, the administrator must first set them up in Portfolio [U0212]: Assessment Customizations. Although with this module you can set up 15 recurring charges for a portfolio, 10 is the maximum combined number of static, sales/use tax, property tax, and recurring charge assessments that LeasePak can place on any one invoice. Portfolio [U0212]: Assessment Customizations, Recurring Charges Insurance Tracking Also known as Insurance Tracking [U13] Provides tools for viewing and tracking expired insurance policies. Includes the ability to create and use a work schedule of accounts, view policy profile information for each account, assign and reassign accounts, add notes of oral or written communications, and the ability to generate pertinent documentation. Insurance Tracking [U13] Leveraged Leasing Provides a function where the lessor can use external data to supply the information needed to accommodate the additional accounting requirements of leveraged leases. To generate the input files for LeasePak, you can employ pricing tools such as Interet Corporation's LEASE, Ivory Consulting's SuperTRUMP, and Warren & Selbert's ABC, or any other program that produces leveraged lease pricing and financial modeling. The leveraged lease input file must follow a specific format. During the leveraged lease application process, LeasePak takes the information from the input file and stores it in the Leveraged Import (rli) table for use in calculating the leveraged lease accounting information each month. Leveraged Leases Load Leveraged Table [U0228] Oracle--LeasePak database table: Leveraged Import (rli) Sybase--LeasePak database table: Leveraged Import (rli) Maturing Lease Tracking Also known as Maturing Lease Tracking [U14] Provides tools for viewing and tracking leases nearing maturity, facilitating customer service for payoff, termination, or renewal. Includes the ability to create and use a work schedule of accounts, view lease information for each account, assign and reassign accounts, add notes of oral or written communications, and the ability to generate pertinent documentation. Maturing Lease Tracking [U14] Multiple Banks Increases the number of general ledger cash accounts from just one to 20, creating the account numbers 125 through 144. Some of these are reserved for specific purposes--for example 125 is the default receivables account and 126 is the default for disbursals. The administrator can assign unreserved accounts as needed. Users can then specify which accounts to use in each of LeasePak's payment and disbursal-related updates, including booking, payments, and payoffs/terminations. Because each LeasePak Office has its own distinct general ledger, each Office can make use of cash accounts differently. Office [U0206] Office G/L Change [U0716] Partial Deductions Allows the user to specify the distribution of a partial payment during the booking process when the full amount due at lease commencement has not been received. For each amount due at commencement (advance payment, down payment, fees, taxes, etc.), the user can specify the amount to apply, amount to invoice, amount to apply through a reduction to the accounts payable, and/or the amount to place in suspense. New Lease [U0101]: Book Lease, amounts due at commencement screen (with Partial Deductions) New Lease [U0101]: Quick Book Lease, amounts due at commencement screen (with Partial Deductions) Prorate Income, IDC/IDR, Depreciation Also known as Prorate Income, IDC/IDR, and Book Depreciation Allows users to prorate income, IDC/IDR, and book depreciation for leases and assets where the book depreciation start date is not the first of the first month or where asset disposition occurs befor the end of the last month. Without this, LeasePak takes a full month's values for partial months. To use prorating, the administrator must set three fields in Portfolio [U0212]: Miscellaneous Customizations. The switch Prorate Inc, IDC/IDR, Depr must be on (check the box or set to 'Y'), the field Accrual Deferral Days must be set to '0', and the switch Change Depreciation at Term. must be off (uncheck the box or set to 'N'). LeasePak stores deferred income and IDC/IDR amounts in the Deferred Lease Income (rdf) database table and deferred depreciation in the Asset (req) table. This module is required for the Depreciation Table module. Portfolio [U0212]: Miscellaneous Customizations, Prorate Inc, IDC/IDR, Depr (field) Portfolio [U0212]: Miscellaneous Customizations, Accrual Deferral Days (field) Portfolio [U0212]: Miscellaneous Customizations, Change Depreciation at Term (field) Prorate Income, IDC/IDR, and Book Depreciation Oracle--LeasePak database table: Deferred Lease Income (rdf) Sybase--LeasePak database table: Deferred Lease Income (rdf) Source Code Requires a special licensing agreement with MSI. Provides a copy of the LeasePak source code with each release the MSI customer receives. Typically developers at the customer's site use this code to create and maintain "bolt-ons" or adjunct programs to LeasePak. If customers elect to develop their own programs, they are responsible for maintaining them through subsequent releases. User Defined Fields Also known as User Defined Fields/Tables Provides 51 fields and 12 table columns for each of the following: customer, lessee, vendor, application, application asset, asset, and lease. The administrator must set up these fields and columns for each portfolio (setups can be the same or separate by portfolio). During the setup, the administrator can specify whether or not to use a field or column, the field/column name, whether or not it is required, if it requires an edit check (valid code, numeric date, date, or dollar amount), and, in the case of application and application asset fields, whether or not to transfer the information to the booked lease or asset. Portfolio [U0212]: User Defined Fields/Tables Operational Business Types These are optional LeasePak modules, separate from the base system, that add major operational functionality. Contact your MSI representative for more information. Lease Discounting Also known as Lease Discounting [U0123] Allows the user to discount a lease's payment stream, usually before selling the stream to an investor. Lease Discounting is different from Investor Income Participation. Discounting discounts a lease's future payment stream using a Net Present Value calculation, transfers the accounting to alternate general ledger accounts, and sets the lease up for servicing by a third party, which may or may not be an Investor. On the other hand, Income Participation shares a portion of the lease income with a specified Investor from commencement to maturity, using the normal general ledger accounts. Income Participation assumes that the Lessor maintains ownership of the payment stream, while Discounting assumes that the stream is being sold. Discounting is only available for Precomputed and Simple Interest type leases. LeasePak cannot discount Operating Leases or Interest Bearing Loans. LeasePak portfolio settings determine whether or not Lease Discounting is available within a specific portfolio. Because Lease Discounting uses the same general ledger accounts as Suspended Earnings, only one of the two can be active in a particular portfolio. MSI recommends creating one or more new portfolios specifically for discounted leases, which the lessor can then transfer to a third party if needed. Lease Discounting [U0123] Loan Accounting Also known as Interest Bearing Loans (IBLs) Adds Interest Bearing Loans (IBLs) to LeasePak available lease types. With IBLs, LeasePak calculates interest on a daily basis and makes interest adjustments based on early or late receipt of payments. IBL accrual choices include payments in advance or arrears, principal plus interest (P+I, where the payment schedule contains the principal payment only and the invoice lists the principal and calculated interest separately) or principal and interest (P&I, where the payment schedule contains an amount that LeasePak internally breaks down into principal and interest and the invoice lists the two as one amount), floating or fixed rate interest, and several daily interest calculation options, including actual/360, actual/365, actual/actual, and 30/360. With IBLs, the user can also make certain allowed accrual type changes throughout the life of the loan, as well as changes to the principal amount. Lease/Loan Accrual Methods: Interest Bearing Loans Change Accrual [U0215] IBL Principal Adjustment [U0125] IBL Inquiry [R0927] Notes Payable Also known as Notes Payable [U09] Allows the user to tie a record of a payable note to an asset (either in inventory or on lease), usually to reflect a loan the lessor used to pay for the asset, account for interest accrued and payments made to the note, and adjust its terms or pay it off. LeasePak calculates interest monthly in advance. The user can schedul payments in advance or arrears. Accrual method choices include principal plus interest (where the payment schedule contains the principal payment only and the invoice lists the principal and calculated interest separately), principal and interest (where the payment schedule contains an amount that LeasePak internally breaks down into principal and interest and the invoice lists the two as one amount), or interest only (where the payment schedule contains zero payment amounts and the invoice only bills the accrued interest); floating or fixed rate interest; and several daily interest calculation options, including actual/360, actual/365, actual/actual, and 30/360. Before booking a note, the user must set up a relevant Lender as the issuer of the note. Non-Lease Accruals: Notes Payable Accrual Notes Payable [U09] Lender [U0220] Off-Lease Billing Allows users to set up invoicing for remaining balances and new assessments on paid off and terminated leases. With this module, after paying off or terminating a lease, users can change the effective payoff/termination date, invoice a loss amount, automatically adjust the remaining payment schedule after a partial payoff or termination, enter a residual value on all types of payoff quotes, and make or waive assessments and perform other related processes on paid off and terminated leases. Payoff [U0103]: Payoff Payoff [U0103]: Termination Custom General [U0712]: Miscellaneous Customizations Operating Leases Adds FASB 13 operating leases to LeasePak available lease types. LeasePak accounts for operating leases using specific general ledger accounts such as Leased Assets, Accumulated Depreciation, and Operating Income. Operating lease accrual choices include payments in advance or arrears and straight-line or per-payment income recognition. Users can book operating leases with a fixed term, a month-to-month payment schedule, or a fixed term that converts to month-to-month when the lease matures. LeasePak allows operating leases to have high residuals and payment schedules that do not cover the asset cost. Lease/Loan Accrual Methods: Operating Leases Operating Leases, Floating Rate Requires the Operating Leases module. Adds two accrual methods, AOVE and ROVE, allowing the user to book an operating lease with a floating rate, where the payment schedule contains an amount that LeasePak internally breaks down into principal and interest and the invoice lists the two as one amount. LeasePak uses the assigned floating rate and a 30/360 basis to perform daily interest calculations and makes interest adjustments to account for differences between the payment schedule and the actual accrued interest. Lease/Loan Accrual Methods: Operating Leases, Floating Rate Recovery Tracking Also known as Recovery Tracking [U17] Requires the Vehicle Finance module. Provides tools for viewing and tracking delinquent vehicle leases and loans, assisting in vehicle recovery/repossession. Includes the ability to create and use a work schedule of accounts, view lease information for each account, assign and reassign accounts, make necessary updates to accounts, add notes of oral or written communications, and the ability to generate pertinent documentation. Recovery Tracking [U17] Value Added Tax Also known as Value Added Tax (VAT) Provide the ability to assess value added tax (VAT) in jurisdictions using this type of tax. For a qualified asset, the user can either set the tax as a regular payment/rental assessment (similar to sales/use tax) or charge the tax up front as a percentage of the acquisition cost plus as an assessment on only the interest portion of the payment. Using the VAT upfront option is not compatible with either Lease Discounting or Disburse Upfront Sales Tax. Portfolio [U0212]: New Lease Customizations, Upfront Value Added Tax (field) Vehicle Finance Requires the Application Tracking module. Requires either the module. Requires either the or or module if users need access to the Alternate Lease Summary screen. Provides additional tools for lessors and financers to record and track vehicle- and consumer loan-related information. Collection Tracking [U11]: Alternate Lease Summary Customer Service Tracking [U16]: Alternate Lease Summary Portfolio Processing These are optional LeasePak modules, separate from the base system, that add the ability to create and customize multiple accounting portfolios. Contact your MSI representative for more information. ASP/Service Bureau Also known as Service Bureau Requires the Multi-Portfolio Processing module and a special licensing agreement with MSI. Enables the MSI customer to re-license LeasePak to third-party companies for timesharing or servicing purposes. Includes a mechanism for measuring usage to invoice timesharing costs. Multi-Portfolio Processing Allows the administrator to divide LeasePak data and accounting into discrete portfolios. Each portfolio operates independently, having its own accruals, invoicing, End of Period processes, and report grand totals. The administrator can also restrict a user's access to a single portfolio or, if needed, to a single company, region, office, and Vendor. Requires the Multi-Portfolio Security module if users need access to some but not all portfolios. Portfolio [U0212] Multi-Portfolio Security Requires the Multi-Portfolio Processing module. Allows the administrator to grant a user access to one, some, or all portfolios. Security [U0706] Rename Assessments at Portfolio Level Allows the administrator to rename non-recurring charge assessments for the portfolio (recurring charges are always customizable). Also enables the administrator to set payment hierarchies and priorities for partial payments. With the Multi-Portfolio Processing module, each portfolio can have different names for assessments and different hierarchies and priorities for partial payments. Portfolio [U0212]: Assessment Customizations Interfaces These are optional LeasePak modules, separate from the base system, that add interfaces to various types of third-party software. Contact your MSI representative for more information. Automated Lease Document Generation Also known as Document Generation (DocGen) Allows the user to request documents (such as lease agreements, collection letters, and invoices) for a particular application, lease, or client from within LeasePak. Used in conjunction with dx Generation (included with the DocGen but set up separately), the user can also generate documents in scheduled batches (multiple collection letters, invoices, etc.). DocGen and dx Generation take a Microsoft Word template (*.dot file) containing specially coded fields, merge it with the appropriate LeasePak data, and produce a Word document (*.doc file) that you can modify, save, print, e-mail, convert to PDF format, or process the same way you would process any other Word document. Document Generation dx Generation Credit Bureau Export--Metro2 Also known as Metro2 Enables Collection Tracking users to report delinquent accounts to the credit bureaus using the Metro2 format. Users first mark accounts to be reported in the Collection Tracking [U11]: Lease Summary Screen, then the End of Day (End of Period) module Metro2 [U0462] extracts the pertinent data and formats it using the Metro2 format for export to credit bureaus. With the Vehicle Finance module, users can also assign status codes that filter accounts for reporting. Credit Bureau Export Collection Tracking [U11]: Lease Summary Metro2 Setup [U0733] Metro2 [U0462] Credit Scoring Interface--MicroBilt Also known as Credit Bureau (Application Tracking [U08]) Requires the Requires the module, separate licenses with MicroBilt and the various credit bureaus, and an appropriate Web browser (as specified in System Requirements) installed on the client computer. Provides an interface using MicroBilt's Systems Integration Tool Kit in order to securely request credit bureau reports and retrieve credit and scoring information as part of the application process. System Requirements Credit Scoring Interface Application Tracking [U08]: Credit Bureau MicroBilt Corporation (external link) Davox Predictive Dialer Interface Requires either the Requires either the or or module, as well as a separate license with Davox. Provides an interface to the Davox Predictive Dialer system, facilitating the work of collectors and customer service personnel. LeasePak Basics: LeasePak Setup LeasePak Utilities: 221 Davox Download LeasePak Utilities: 226 Davox Upload Davox Corporation (external link) Electronic A/R (ACH/PAP) Also known as PAP/ACH (Pre-Authorized Payments/Automated Clearing House) Requires the Batch Payment Processing module, and the Interactive Batch Payments module to process batch payments interactively. Provides the setup for a Lessee to make lease payments automatically from a bank account. For each payment due date, LeasePak creates a scratch file with the appropriate payment information, from which it produces two files: one for the banks, using either the ACH (American) format, the WDE (Australian) format, or one of the PAP (Canadian) formats; and one for LeasePak batch payment processing. Each portfolio can only use one format, but different portfolios can use different formats. Portfolio [U0212]: PAP/ACH Control File Lessee [U0203], Lessee Billing Tab Pre-Authorized Payments [U0304] Batch Payments [U0305] (interactive) Batch Payments [U0415] (EOP) NACHA--The Electronic Payments Association (external link) Electronic A/P Vendor ACH Payable Also known as Vendor ACH (Automated Clearing House) Provides the setup for LeasePak to disburse a payable automatically to a Vendor's bank account. Each day, as part of the End of Day (End of Period) process, LeasePak creates a scratch file with the appropriate payables information, from which it produces a file for the banks, using either the ACH (American) format, the WDE (Australian) format, or one of the PAP (Canadian) formats. Each portfolio can only use one format, but different portfolios can use different formats. Portfolio [U0212]: PAP/ACH Control File Vendor [U0201], Vendor ACH Tab Vendor ACH [U0424] NACHA--The Electronic Payments Association (external link) EOP Suite Automates the submission of End of Period and assists the administrator in monitoring the EOP process, whether from a terminal logged on the LeasePak server or from a LeasePak client computer. The suite consists of four programs which automatically submit End of Period for a list of specified portfolios, automatically resubmit portfolios if necessary, monitor the status of End of Period on the LeasePak server and send e-mail to the administrator, and monitor the status of End of Period through a LeasePak client computer (EOP Monitor). EOP Suite runs as a job in cron; use it in conjunction with other scripts and cron jobs for nightly backup, EOP processing, and maintenance of the LeasePak server. EOP Suite General Ledger Interface Also known as General Ledger Interface [U1003] Creates a special scratch file containing the daily debits, credits and account balances for each LeasePak general ledger account under each office. Transfers to the scratch file are based on daily totals. A customized, user-supplied program must then translate the information in the scratch file to a format that can be read by the receiving non-LeasePak general ledger system. General Ledger Interface [U1003] LeasePak EC Requires a specifically configured Citrix or Tarantella server with the corresponding licenses and an appropriate Web browser (as specified in System Requirements) installed on the client computer. Provides a minimal, specialized installation of the LeasePak client for use with the Citrix or Tarantella remote access system. System Requirements LeasePak EC Citrix Systems, Inc. (external link) Tarantella, Incorporated (external link) Toolbar API Also known as ActiveX Data Transceiver Requires one of the tracking modules. Provides a Microsoft ActiveX object containing the tracking toolbar information (including Lessee number, Lessee name, and application/lease number) for the current account, whether selected individually or as the current item in a work schedule. Using the ActiveX object, MSI customers can develop interfaces to third-party softare, enabling synchronized, side-by-side operation of LeasePak and the external application. American Lease Insurance Interface Also known as ALI Interface Requires the Batch Assessments module. Provides two tools to interface with American Lease Insurance (ALI)--an End of Day (End of Period) process to collect information on qualifying leases and format it into an export file for ALI, and a LeasePak utility to take the information returned from ALI and load it into the Batch Assessments (rbs) table for End of Day processing by Batch Assessment [U0418]. Portfolio [U0212]: Assessment Customizations, Recurring Charges Portfolio [U0212]: Miscellaneous Customizations, ALI Recurring Charge Code (field) ALI Insurance Data Export [U0438] LeasePak Utilities: 219 Transfer data from scratch files into RBS table for BA Batch Assessment [U0418] American Lease Insurance (external link) Vertex Interface Also known as Vertex Interface [U0437] Enables use of Vertex tax rates with LeasePak. The End of Period module Vertex Interface [U0437] automatically inserts/updates the Location (rlo) and Name (rnm) tables using Vertex's datafile and produces an audit report. The interface automates location updates and tax rate maintenance. Without the Vertex interface, the user must enter and maintain all location information, including tax rates, manually through the Location [U0701] update. In locations where a cap is placed on the use tax which may be charged on each asset on every billing ("maximum use tax"), Vertex passes those maximums on to LeasePak. LeasePak tracks historical tax rate changes as well as stores the correct tax rates from Vertex to provide tax calculations for back dated payments and reversals. When the tax rates are updated as part of the End of Period process, the State (rst) table column tax_rate_s will determine which rate, if any, to load for locations under the same state. LeasePak maintains the State (rst) table column tax_rate_s through the State [U0713] update. Custom General [U0712]: End of Period Customizations, Run Vertex This EOP (field) Vertex Interface [U0437] Location [U0701] State [U0713] Vertex Inc. (external link) XML App/Pricing Interface Also known as Import (Application Tracking [U08]) Enables the user to import pricing information from third-party applications such as Ivory Consulting Corporation's SuperTrump. LeasePak takes the information in XML format and uses it to populate corresponding fields in the application, including commencement date, payment due date, term, acquisition cost, NPV discount rate, cost of funds, payment schedule, accrual method, and many others. XML App/Pricing Interface Application Tracking [U08]: Import Ivory Consulting Corporation--SuperTRUMP (external link) Web Services API Also known as LinkIT Allows the user to add, update, or in some cases delete application, pending asset, insurance, and notebook information (as XML documents) directly to LeasePak, without using the LeasePak client or ChannelIT interface, providing a bridge between custom or legacy front ends and LeasePak. LeasePak Productivity Suite Web Application Entry Also known as ChannelIT Provides a secure, web-based origination tool for the MSI customer's remote sales force, brokers, dealers, or vendors. Authorized users can enter new clients and applications from any computer with access to the Internet, as well as check on the progress of deals belonging to their particular group. LeasePak Productivity Suite Web Customer Self Service Also known as ServIT Allows the MSI customer to provide its customers with a way to check on their payment histories, update account information, and request additional services (such as add-ons or payoff quotes). LeasePak Productivity Suite Web Reports Also known as ViewIT Provides a web-based data warehousing and comprehensive reporting tool for LeasePak, with capabilities for comparing reports over time, organizing reports, and ad hoc reporting. LeasePak Productivity Suite Web Document Generation Also known as DocIT Requires the Web Application Entry (ChannelIT) module. For ChannelIT users, adds the ability to generate lease and loan documentation based on your own templates, generating the documents in either Microsoft Word or Adobe PDF format. LeasePak Productivity Suite System Options These are optional LeasePak modules, separate from the base system, that enhance system functionality. Contact your MSI representative for more information. Extended Asset Also known as Maximum Number of Assets Per Lease (Custom General [U0712]: Miscellaneous Customizations field) Enables the administrator to set the maximum number of assets attached to a lease at any level (as long as the system resources can support it) using the field Maximum Number of Assets Per Lease in Custom General [U0712]: Miscellaneous Customizations. Custom General [U0712]: Miscellaneous Customizations, Maximum Number of Assets Per Lease (field) High Volume Also known as Split EOP Enables MSI customers with multiple CPU hardware to run selected End of Period (EOP) updates and reports in parallel, reducing the time it takes EOP to run. High Volume LeasePak 5.3aDocumentation Suite © 2006by McCue Systems Incorporated. All rights reserved. The information contained in this document is the property of McCue Systems, Inc. Use of the information contained herein is restricted. Conditions of use are subject to change without notice. McCue Systems, Inc. assumes no liability for any inaccuracy that may appear in this document; the contents of this document do not constitute a promise or warranty. The software described in this document is furnished under license and may be used or copied only in accordance with the terms of said license. Unauthorized use, alteration, or reproduction of this document without the written consent of McCue Systems, Inc. is prohibited.