Reversal Suspense Review [R0207]
This report displays all Reversal Suspense transaction made in Reversal Suspense [U0127] update.
The report may be selected interactively for:
- all reversed suspense items
- all reversed suspense items within a specified portfolio/company/region/office
- reversed suspense items for a specified lease
- all reversed suspense items entered on or before a specified date
- all reversed suspense items entered on or after a specified date
- all reversed suspense items entered on or between two specified dates
- all reversed suspense items entered by a specified operator
The report may be automatically generated for each portfolio at the end of the month through the End of Period update [U0401]. Use the End of Period Customizations option of the Portfolio update [U0212] to specify whether the report is created.
This screen is used to make the selection criteria. Select All or enter a PCRO or a Lease Number and click OK.
This screen is used to enter additional information for the report. Select All, or enter a Start and End Date, the operators initials may be entered. The Group by Bank Account field defaults to Y and may be changed.
Reversal Suspense Review
The Reversal Suspense Review Report displays all pertinent information regarding the reversal of a suspense item.
- REV
SUSP ITEM
The number assigned to the suspense item is displayed.
- LEASE
The lease number assigned to the suspense item is displayed. The portfolio, company, region, office, and lease numbers are initially assigned to a suspense item in one of the following ways:
- Automatic assignment by LeasePak occurs if the item being placed into suspense is related to a specific lease, e.g., through the Payments update [U0102].
- The
user enters the information, e.g., through the Suspense update [U0109].
- REV SUSPENSE
TYPE
The name of the update which was used to place the item was reversed (e.g., Payoff) is displayed.
- REV SUSPENSE
DATE
The date the item was placed in suspense is displayed in MM/DD/YY or DD/ MM/YY format, depending on the Date Format Preference field in Security [U0706].
- SUSP
ACCT
The bank code used when the item was put into suspense is displayed if the Multiple Banks module was purchased.
- OPERATOR
FROM
The initials of the operator who initially placed the item into suspense are displayed.
- OPERATOR TO
The initials of the operator to whom the item was assigned for clearing are displayed, if applicable. Initials for OPERATOR TO appear when the item is assigned to an operator through the Session update [U0111]. If the item is not assigned to any operator, this field is blank.
- REVERSAL
SUSPENSE AMOUNT
The original dollar amount of the suspense item is displayed.
- REMAINING
BALANCE
The remaining balance of the suspense item is displayed. The remaining balance is decreased through the use of the suspense item (e.g., using the suspense item to process a payment). The remaining balance may be adjusted upwards or downwards through the Suspense update [U0109].
- DATE
CLEARED
The date the item was cleared from suspense is displayed. An item is cleared from suspense when the full amount of the suspense item has been used, applied (i.e., when the REMAINING BALANCE is zero), cleared via a general ledger account or cleared via cashier's check. DATE CLEARED is automatically assigned to the current date when the item is cleared. The length of time cleared items remain on this report is specified by the user through the SUSPENSE LIMIT IN DAYS parameter on the second screen of the Miscellaneous Customizations option of the Portfolio update [U0212]. After this specified period has elapsed, the cleared suspense item is automatically deleted during End of Day. (Open suspense items are never deleted.)
- CLR ACCT
The general ledger account or disbursal bank used to clear the suspense item is displayed. If the suspense item is not cleared, this field is blank.
- COMMENTS
The comments as entered by the operator are displayed for outstanding suspense entries. COMMENTS may be changed through the Suspense update [U0109]. If a suspense item is cleared, COMMENTS are automatically overwritten with a message indicating the initials of the operator who cleared the item (Suspense items cleared via a general ledger account are overwritten only if COMMENTS was not entered).When the Cash Control module is purchased and a Suspense item is tied to the lease and a PCRO, LeasePak will automatically assign a trace reference information from the payment origination code.
The report will display all payment and payment reversal records for the lease based on the Check Payment Master (RPM) and the Check Payment Detail file (RPN).
- TOTALS/
GRAND TOTALS
Page totals for the suspense amount and remaining balance for each office are shown. The remaining balance total should be proved to the suspense General Ledger account on the General Ledger Entries Listing [R0406].Region, company, portfolio, and grand totals are shown for the suspense amount and remaining balance.
Addtional Information
Both outstanding suspense items (items with a remaining balance greater than zero) and cleared suspense items (items with a remaining balance equal to zero) appear on the report. Cleared items are eventually removed from the suspense file (and, therefore, removed from the report) after a specified number of days has passed since the item was cleared. This number of days may be different for each portfolio and may be changed through the SUSPENSE LIMIT IN DAYS field on the second screen of the Miscellaneous Customizations option of the Portfolio update [U0212]. Outstanding (open) suspense items are never automatically removed.
The remaining suspense balance is reduced each time the item is used to apply a payment or payoff or to book a lease. It may be partially used, in which case the remaining suspense balance is less than the original suspense amount.
Balancing Procedures
The office, region, company, and portfolio totals for remaining suspense balance should balance to the corresponding totals of the General Ledger Entries Listing [R0406], produced at the same time.
LeasePak Documentation Suite
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by McCue Systems Incorporated. All rights reserved.
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