Company [U0208]

Contents

• Add/Change Company
• Delete Company

 

Introduction

The Company update is used to add, change, or delete company information. A company must exist before regions, offices, and leases may be added for the company. The combination of portfolio, company, region, and office make up an accounting unit of LeasePak (i.e., General Ledger records are stored by portfolio, company, region, and office).

LeasePak’s term "company" may be changed through the Account Customizations option of the Custom General update [U0712]. A long form (up to 10 characters) and short forms (up to 3 and 5 characters) of the company alias should be specified. For example, "SUBSIDIARY" might be entered for the long form and "SUB" for the short form. All occurrences of the long or short form of the term "company" are replaced by the alias.

A screen default to reduce data entry of the company number may be used. Screen defaults are specified through the Account Customizations option of the Custom General update [U0712], and cause LeasePak to display a default company number, which may then be changed. A screen default should be used if most of the leases in the database belong to a single company.

All changes to company information are recorded on the Maintenance report which is produced by the End of Period update [U0401].

 

• SELECT ONE OPTION
  Select the option desired.

  ADD
  This option is used to add a company to a specific portfolio.
  
  CHANGE
  This option is used to change company information.

  DELETE
  This option is used to remove a company from a specific portfolio.

 

This screen is used to indicate the company being added, changed, or deleted.

• PORT
  Enter the number of the portfolio to which this company belongs. The portfolio must be established through the Portfolio update [U0212] before it may be used here. Use Help for a list of existing portfolios.
  
  
• COMP
  Enter the number of the company to be added or modified. When adding a new company, this may be any number that does not already exist for the portfolio entered. After entering a portfolio number, use Help for a list of existing companies within the portfolio.

 

Add/Change Company

This screen is used to add or modify company information.

• COMPANY NAME
  Enter or change, if desired, the name of the company. This company name appears on any report sorted by company.
  
  
• DEFAULT APPLICATION
  Not used in LeasePak.
  
  
• COLLECTION TEAM
  Enter or change the collection team for this company. Team codes are established through the Team update [U0724]. Use Help for a list of valid team codes. This field appears only if the Collection module is purchased. For information on use of the collection team code, refer to the Collection update [U1101].
  
  
• COLLATERAL TEAM
  Enter or change the collateral team for this company. Team codes are established through the Team update [U0724]. Use Help for a list of valid team codes. This field appears only if the Collateral module is purchased. For information on use of the collateral team code, refer to the Collateral update [U1201].
  
  
• MATURING LEASE TEAM
  Enter or change the maturing lease team for this company. Team codes are established through the Team update [U0724]. Use Help for a list of valid team codes. This field appears only if the Maturing Lease module is purchased. For information on use of the maturing lease team code, refer to the Maturing Lease update [U1401].
  
  
• DEFAULT TAX ENTITY
  Enter or change, the default tax entity for the company. Use Help for a list of valid entities. The tax entity is established through the Tax Entity Update [U0224]. The value of this field is used as the default tax entity when an asset associated with this company is added to the system. Leave blank if a default tax entity at the office, region, or portfolio level, is desired. Note that the lower level default takes precedence.
  
  This field is accessible if the Capital Cost Allowance module is purchased and used in this portfolio, as established on the Modules Customization screen of the Portfolio update [U0212].
  
  
• COMPANY CODE
  This field is used in database interface to third party systems. The field will not be modified nor used anywhere else. Enter or change the company code for the company. Use Help for a list of valid codes. This 4-character company code is established through the Custom Code update [U0722].
  
  
• GROUP CODE
  This field is used in database interface to third party systems. The field will not be modified nor used anywhere else. Enter or change the group code for the company. Use Help for a list of valid group codes. The 2-character group code is established through the Custom Code update [U0722].

 

Delete Company

This screen is used to delete the company indicated. The company name is displayed and should be used to verify the company being deleted. In addition to deleting the company name, all regions and offices in the company and their associated General Ledger charts of accounts and historical General Ledger records are also deleted.

• IS THIS THE CORRECT COMPANY TO DELETE (Y/N)?
  Enter Y to delete all information about this company on file. The information is deleted when Return is pressed. Otherwise, enter N to quit without deleting the company.

 

LeasePak  Reference Guide

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