Account Payment History [R0909]

The Account Payment History report [R0909] provides a history of lease payments, lease assessment payments, pre-payments, and payment reversals for a specified lease or for a group of leases. A history of pre-payments applied to outstanding invoices (by the Cycle Invoicing update [U0302]) is also shown. This report may be used for audit or transaction inquiry purposes. Payoffs are not included on this report (refer to the Paid Off Lease report [R0912]).

The report may be accessed through the Operational report menu [R09].

This may be selected interactively for:

• All payment/reversal transactions for a lease
• All payment/reversal transactions for all leases within a customer and group

The report is organized by Lease and Transaction Date/Time.

• LEASE
  Enter the lease number. Leave blank to report by customer/group.

• CUST
  Enter the customer number. Leave blank to report by lease. CUST must be entered if GROUP is entered.

• GROUP
  Enter the group number. Leave blank to report by lease. GROUP must be entered if CUST is entered.
  
  

Account Payment History Report

The Account Payment History report [R0909] reports at the transaction level and provides the following information:

• LEASE
  The lease number is displayed (customer/group selection only).

• SHORT NAME
  The short form of the lessee name is displayed (customer/group selection only).

• INVOICE NO./# CREDIT MEMO
  The invoice number assigned during the billing process or the credit memo number assigned for pre-payments is displayed. Credit memos are differentiated by an asterisk (*) appearing next to the number.

• PAYMENT DUE DATE
  The due date of the processed payment is displayed.

• CHECK NUMBER
  The check number of the payment is displayed.

• TRANSACTION DATE
  The date the payment/payment reversal was processed on the system is displayed.

• TRANSACTION TIME
  The time the payment/payment reversal was processed on the system is displayed using an ‘am/pm’ (not military) time format.
  
  
• TRANSACTION EFF DATE
  The effective date, as entered for the payment/payment reversal, is displayed. If applying a pre-payment to an outstanding invoice (through the Cycle Invoicing update [U0302]), the payment due date of the invoice being paid by the credit memo (pre-payment) is displayed as the transaction effective date.

• TRANSACTION OPR
  The initials of the operator who processed the payment/payment reversal are displayed.

• TRANSACTION BANK
  If the Multiple Banks module is purchased, the bank code used when the transaction was processed is displayed. Otherwise, zero appears.

  Note: Bank code does not appear for payments to IBL principal and interest.

• TRANSACTION TYPE
  The type of transaction processed is displayed, including:
  
  
  • Payment Normal
  • Payment Use Tax
  • Payment Normal P/T (payoff or termination)
  • Partial Payment
  • Pre-payment
  • Assessment Payments (i.e. late charges, collection fees)
  • Reversals of the above
  • Payment/Principal Interest Waiver

  
  There is no special distinction for invoices processed by a credit memo (pre- payment). An asterisk (*) is displayed before the TRANSACTION TYPE if the payment was processed by the End of Period process.
  

  Note: This column will also display payments made through the Payment/ Principal Interest Waiver option of the Payment update [U0102].

  Note: This column will also display all COMMENTS entered when the ADD COMMENT TO TRANSACTIONS (Y/N) switch, in the Miscellaneous Customizations option of the Portfolio [U0212MI] update, is set to ‘Y’.

• TRANSACTION AMOUNT
  The amount of the transaction processed is displayed.
  
  
• TOTALS
  Appear in the SUMMARY OF MONIES RECEIVED section at the end of the report. Separate totals are displayed for lease payments, sales/use tx, other miscellaneous payments, proeprty tax, late charge, capital reduction and federal highway use tax.

 

Additonal Information

The report displays payments sorted by date, with the most recently processed payment first.

 

LeasePak  Reference Guide

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