Historical General Ledger [R0410]

The Historical General Ledger report [R0410] provides past General Ledger account balance information. The months that comprise the current fiscal quarter and up to 5 previous quarter totals are displayed on the report. The number of previous quarter totals displayed depends on space available on the report after the current fiscal quarter information is displayed.

The report may be accessed through the Audit Control report menu [R04] and may be selected interactively for:

• All accounting units (portfolio, company, region, office)
• A portfolio
• A company
• A region
• An office

The report may be automatically generated for each portfolio at the end of the month through the End of Period update [U0401]. Use the END OF PERIOD MODULES AND REPORTS screen under the End of Period Customizations option of the Portfolio update [U0212] to specify whether the report is created.

 

Historical General Ledger Selection

• ALL
  Enter X to report on all accounting units (portfolio, company, region, and offices). Leave blank to report on a specific portfolio, company, region, and/or office.
  
  
• PORT
  Enter the number of the portfolio upon which to report. Leave blank if reporting across portfolios.
  
  
• COMP
  Enter the number of the company upon which to report. Leave blank if reporting across companies.
  
  
• REGN
  Enter the number of the region upon which to report. Leave blank if reporting across regions.
  
  
• OFFIC
  Enter the number of the office upon which to report. Leave blank if reporting across offices.

 

Historical General Ledger Report

 

The Historical General Ledger report [R0410] reports at the office level and provides the following information:

• GENERAL LEDGER ACCOUNT NUMBER
  The number assigned to the General Ledger account is displayed.
  
  
• GENERAL LEDGER ACCOUNT NAME
  The name associated with the General Ledger account is displayed.
  
  
• F’xx xTH QTR
  The General Ledger account balances for the fiscal year(s) and quarters, as printed in the column headings, are displayed. Quarter totals summarize the balances of the account in each of the months of the quarter.
  
  
• F’xx <mon>
  The General Ledger account balances for each month of the current quarter are displayed.
  
  
• TOTALS
  Region, company, portfolio and grand totals are shown for all General Ledger account balances.
  
  If one or more offices in a region have different names and/or numbers for the same General Ledger account, the MSI default name and/or number for that account is displayed for the region totals. The same is true for company totals, if region account names and/or numbers are different, and for portfolio totals, if account names and/or numbers vary between companies. An asterisk (*) next to the name or number signifies that the default name or number is displayed. The default G/L account names and numbers are provided by MSI. Refer to the Office G/L Change update [U0716] for the account names and numbers used by each office and the corresponding MSI default names and numbers.

 

Additional Information

Quarter totals summarize the months that comprise the quarter. Therefore, most accounts (e.g., contract receivable, lease payments receivable, etc.) should be divided by 3 for the average monthly balance. The displayed account balance totals for income accounts, if zeroed monthly, would be meaningful as either a total for the quarter or, divided by 3, an average for the quarter. General Ledger account balances are zeroed at the end of the month through the Zero Monthly General Ledger Accounts update [U0450].

 

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